Xerox WorkCentre 5735 User Manual

							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fa x101
If an address book has been setup, enter the name of the recipient and select Search. A list of 
matching recipients is displayed. Select the E-mail address required and select Add (To:), Add (Cc:) 
or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple 
recipients can be added to the Recipient list in this way. Select Close to exit.
7. Enter the Message, Reply To, From and Subject details as required.
8. Select the required features for your fax job using the touch screen: 
9. Press Start to scan the originals and process the Internet Fax job. Remove the originals from the 
document feeder or document glass when scanning has completed.
Note:The Internet Fax job enters the job list ready for sending.
10. Select Job Status to view the job list and check the status of your job.
New Recipient
Use this option to enter details of all the recipients of the internet fax. To enter the recipient details:
1. Select New Recipients.
2. Select To, Cc or Bcc for the recipient using the drop-
down menu to the left of the entry box.
3. Using the keyboard, enter the E-mail address.
• Up to 128 alphanumeric characters can be 
entered.
• To delete a character use the backspace key, or to 
clear the entire entry select the X button.
•Use the Keyboards... button to access additional 
language keyboards.
4. Select Add to add the E-mail address to the Recipient list.
5. Continue adding E-mail addresses until all the recipients have been added to the list.
Select Close.
All the recipients are displayed in the Recipient list. 
If an Address Book has been setup the Search option can be used to search for E-mail addresses. Refer 
to Address Book on page 104.
Output Color is used to replicate the original colors or to change the output to black and white, 
grayscale or color.
Note:This feature may not be available on your device.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Original Type is used to define the original document as text, text and photo, or photo.
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Message:
This option is used to enter a message for the internet fax. The message is the text contained within 
the internet fax and not the subject line.
1. Using the keyboard, enter the message required.
• Up to 128 alphanumeric characters can be 
entered.
• To delete a character use the backspace key, or to 
clear the entire entry select the X button.
•Use the Keyboards... button to access additional 
language keyboards.
2. Select Save to save your selections and exit.
Reply To
The Reply To feature enables you to include an E-mail address you want the recipient to reply to. For 
example you can enter your personal E-mail address. If you logged in through authentication and your 
details are available in the Address Book, your E-mail address is displayed.
1. Using the keyboard, enter the message required.
• Up to 128 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
If an address book has been setup, enter the name required and select Search. A list of matching 
names is displayed. Select the E-mail address required and select Save.
2. If required, select Save to save your selections and exit.
The E-mail address entered is displayed in the Reply To field.
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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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From:
To enter or edit the sender’s name:
1. Select From. 
2. If a default name is displayed, select the X button to 
delete the entry.
3. Using the keyboard, enter the E-mail address of the 
sender.
• Up to 128 alphanumeric characters can be 
entered.
• To delete a character use the backspace key, or to 
clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
If an address book has been setup, enter the name required and select Search. A list of matching 
names is displayed. Select the E-mail address required and select Save.
4. If required, select Save to save and return to the previous screen, or Cancel to exit.
The E-mail address entered is displayed in the From field.
Subject:
To enter a subject for the internet fax:
1. Select the Subject field.
2. Using the keyboard, enter the subject of the internet fax.
• Up to 128 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
3. Select Save to save and return to the previous screen, or Cancel to exit.
The subject entered is displayed in the Subject field.
Output Color
Select the Auto Detect option in Output Color to automatically detect and match the color of your 
original and produce black and white, grayscale or color output from your original. The options are:
•Auto Detect to select output that matches your original.
•Black & White to select black and white output regardless of the color of your original.
•Grayscale to use gray scales instead of color.
•Color to select color output from your original.
Note:This feature may not be available on your device.
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							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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2-Sided Scanning
The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are 
scanned. Documents must first be loaded in the document feeder to enable the 2Sided option. The 
options are:
•1Sided is used if your original documents are single-sided.
•2Sided is used if your original documents are double-sided. The document feeder must be used to 
scan your originals with this option.
•2-Sided, Rotate Side 2 select if your original opens up like a calendar.
Original Type
Use this option to define the type of original being used for scanning. Making the correct selection 
enhances the quality of your output image. The options are:
•Photo & Text is recommended for originals containing high quality photographs or line art and 
text. Using this setting the scanned image will contain high quality pictures though the sharpness 
of text and line art is slightly reduced.
•Text produces sharper edges and is recommended for text and line art.
•Photo is used specifically for originals containing photos or continuous tones without any text or 
line art. Produces the best quality for photos but reduced quality text and line art.
Address Book
If the device has been setup to access the Network and Internal Address Books, you can use them to 
select recipients. For information about setting up address books, refer to the System Administrator 
Guide. 
1. Select New Recipients.
2. Enter the name of the recipient and select Search.
The matching entries are displayed.
3. Select the E-mail address required. The recipient details are displayed to the right of the list.
4. Select Add (To:), Add (Cc:) or Add (Bcc:) from the 
drop-down menu.
The E-mail address is added to the recipient list.
Continue adding E-mail addresses as required.
5. To search different address books select the Internal 
Address Book option. Select the Address Book 
required using the drop-down menu and search using 
the same method described.
6. Select Recipient List to view the current Recipient list. To remove an entry from the list, select the 
entry and select Remove from the drop-down menu. The recipient is removed from the list.
7. Select New Search to continue adding recipients or Close to exit.
The Address Book Search option can also be used when entering a Reply To or From E-mail address.
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							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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Advanced Settings
The Advanced Settings provide access to the features 
which enhance the image quality or output quality. To 
access the Advanced Settings, select Services Home and 
Internet Fax. Then select the Advanced Settings tab.
Image Options
Select Image Options to adjust the lightness and darkness 
of the image, and to sharpen the image. The options are:
Lighten/Darken
Provides a manual control to adjust the lightness or 
darkness of the scanned images.
• Move the indicator down to darken the scanned 
image, for light originals such as pencil images.
• Move the indicator up to lighten the scanned image, 
for dark originals such as halftones or originals with 
colored backgrounds.
Sharpness
This provides manual control to adjust the sharpness of the scanned images.
• Move the indicator up to sharpen the scanned image.
• Move the indicator down to soften the scanned image.
Select Save to save your selections and exit.
Image Enhancement
Select Image Enhancement to reduce background and adjust the image contrast. The options are:
Background Suppression
This enhances originals that have colored backgrounds, by 
reducing or eliminating the background from your original. 
This option is useful when your original is on colored paper.
• Select Auto Suppression to automatically suppress 
unwanted background.
• Select Off to turn the Background Suppression fea t ure  
off, particularly when: 
• The Darken adjustment does not produce a 
satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound originals.
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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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Contrast
The Contrast feature controls the image density on the output and compensates for an original that 
has too much or too little contrast on the image. 
• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High 
setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in 
pictures. Move the indicator towards the Low setting to reproduce more detail in light and dark 
areas of the original. 
Select Save to save your selections and exit.
Resolution
The Resolution affects the appearance of the scanned image. A higher resolution produces a better 
quality image. A lower resolution reduces communication time. The options are:
•72 dpi recommended for output displayed on a 
computer. It produces the smallest file size.
•100 dpi recommended for output that delivers low 
quality text documents.
•150 dpi recommended for average quality text 
documents and line art. Does not produce the best 
image quality for photos and graphics.
•200 x 100 dpi recommended for standard office 
documents and photographs.
•200 dpi recommended for average quality text documents and line art. Does not produce the best 
image quality for photos and graphics.
•300 dpi recommended for high quality text documents that are to pass through OCR applications. 
Also recommended for high quality line art or medium quality photos and graphics. This is the 
best choice in most cases.
•400 dpi recommended for photos and graphics. It produces average image quality for photos and 
graphics.
•600 dpi recommended for high quality photos and graphics. It produces the largest image file 
size, but delivers the best image quality.
Select Save to save your selections and exit.
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							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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Quality / File Size
The Quality / File Size settings allow you to choose between scan image quality and file size. These 
settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly 
reduced image quality but is better when sharing the file over a network. A larger file size delivers 
improved image quality but requires more time when transmitting over the network. The options are:
•Normal/Small produces small files by using advanced compression techniques. Image quality is 
acceptable but some quality degradation and character substitution errors may occur with some 
originals.
•Higher/Larger produces larger files with better image quality. 
•Highest/Largest produces the largest files with the maximum image quality. Large files are not 
ideal for sharing and transmitting over the network. 
Select Save to save your selections and exit.
Layout Adjustment
The Layout Adjustment options allow you to manipulate the scanned image and enhance the 
appearance and style of your faxed document. To access the Layout Adjustment options, select 
Services Home and Internet Fax. Then select the Layout Adjustment tab.
Original Size
Select Original Size to enter the size of your document when scanning from the document glass or the 
document feeder. Your device uses this information to calculate the size of your original and the 
scanned image. You can also select Auto Detect for automatic size detection. The options are:
•Auto Detect is the default setting and enables 
automatic size sensing. The size detected is matched 
to a standard size paper.
•Pre-set Scan Areas allows you to define the size of 
your original from a list of pre-set, standard document 
sizes. You can view the list by using the scroll bar.
•Custom Scan Areas is used to enter a specific area for 
scanning. Measure the area to be scanned on the 
original and enter the X and Y axis measurements into the fields provided. Only the area specified 
is scanned.
Select Save to save your selections and exit.
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							Internet Fax
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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Internet Fax Options
The Internet Fax Options allow you to temporarily change 
the format of the image file, set a Reply To address and add 
a brief message. The Acknowledgement Report can also be 
enabled. To access the Internet Fax Options, select Services 
Home and Internet Fax. Then select the Internet Fax 
Options tab.
File Format
File Format determines the type of file created and can be temporarily changed for the current job. 
You can select the file format you wish to use for your scanned image. The options are:
Multi-Page TIFF (Tagged Image File Format)
• This format produces a single TIFF file containing several pages of scanned images. 
• A more specialized software is required to open this type of file format.
PDF Image Only (Portable Document Format)
• This allows recipients with the right software to view, print or edit the Internet Fax file, no matter 
what their computer platform. 
Note:Depending on the receiving device, the PDF selection may not be compatible when the 
resolution is set to 200 dpi.
Select Save to save your selections and exit.
Acknowledgement Report
Using this feature a confirmation report is printed indicating the delivery status of the internet fax job. 
Each internet fax recipient provides a delivery receipt when the job is received. Once the receipt is 
received by the device, the report is compiled and printed.
Note:The report may be delayed depending on how quickly the recipients respond.
Print Report
• The device requests a receipt from each of the 
recipients when the Internet Fax is sent. 
• Once the recipients acknowledge receipt, the report is 
compiled and printed automatically.
Select Save to save your selections and exit.
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							Fa x  fr o m  P C
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fa x109
Fax from PC
To fax your job, the fax option must be installed on your printer and 
fax must be enabled in the Installable Options screen. 
1. Select or create a document on your PC.
2. With your document open in your application, select Print, then 
select your WorkCentre™ 
5735/5740/5745/5755/5765/5775/5790 printer.
If the printer is not available in the menu it may have not been 
installed correctly, contact your System Administrator for 
advice.
3. Select the Properties button to display the print driver printing 
preferences.
4. Select Fa x  as the Job Type on the Paper/Output screen of the print driver.
The Fax Recipients screen will automatically open. This screen 
displays the recipients for the current fax.
5. You can now Add Fax Recipients or Add From Phonebook.
Select the Add Recipient button. Input the name and fax 
number of the recipient. Complete the additional information. 
Select the Save to Personal Phonebook option if you want to 
add the recipient to your Personal Phonebook.
To enter a recipient from a phonebook select the Add From 
Phonebook button. Select the phonebook required. The system 
retrieves the phonebook information and the entries are 
displayed.
• Type a name or select the name required from the list.
• Use the green arrow to add a recipient to the list from the 
phonebook.
•Use the Edit button to edit the entry in the Recipient list.
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							Fa x  fr o m  P C
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fa x 110
•Use the Delete button to delete an entry from the list.
When you have selected all the options you require, select OK to continue making selections for 
the job.
6. If you require a Cover Sheet to be sent with your fax document, select Print a Cover Sheet in the 
Cover Sheet tab. The Cover Sheet options window will display automatically, allowing you to 
customize the page to your requirements. Refer to Cover Sheet on page 113 for more information.
When you have selected all the options you require, select OK.
7. Select the Options tab to program the following options:
•Confirmation Sheet is used to print a confirmation sheet 
on the device containing details of the transmission.
•Send Speed is used to select the top transmission speed of 
your fax job. The actual transmission speed will also 
depend on the speed capability of the receiving fax 
machine. Select either Super G3 (33.6 Kbps), G3 
(14.4Kbps) or Forced (4800 bps).
•Fa x  Re s o l u t i o n affects the appearance of the fax at the 
receiving fax terminal. A higher resolution produces a 
better quality image. A lower resolution reduces 
communication time. Select Standard, Fine or Superfine.
•Send Time is used to specify when to send the fax. Send 
Now will send the fax immediately, or Send At allows you 
to enter the time to send the fax within the next 24 hours.
•Fax Dialing Options are used to enter a dialing prefix to 
add to the fax number, or a credit card number if a billing system is in use.
When you have selected all the options you require, select OK.
8. Select OK on the print driver screen and OK on the Print screen. The Fa x  Co n f i r m a t i o n  screen will 
appear with the list of recipients you have chosen.
9. If you wish to make any changes, edit the details by selecting the button with a pencil icon. If the 
details are correct, select the OK button and your fax will be submitted to the device job list ready 
to be transmitted.
10. Select the Job Status button on the control panel to display the job list.Your job will be displayed 
in the list. If there are no other jobs in the list your job may have already been processed. For 
further information, refer to Job Status on page 241 of Machine and Job Status.
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