Xerox WorkCentre 3220DN User Manual

							40 _Copying
CHANGING THE DEFAULT COPY SETTINGS
The copy options, including darkness, original type, copy size, and number 
of copies, can be set to those most frequently used. When you copy a 
document, the default settings are used unless they have been changed by 
using the corresponding buttons on the control panel.
1.Press  Copy .
2. Press  Menu  until Copy Setup  appears on the bottom line of the 
display and press  OK.
3. Press  OK when  Change Default  appears.
4. Press the left/right arrow until the setup option you want appears and 
press OK .
5. Press the left/right arrow until the setting you want appears and press 
OK.
6. Repeat steps 4 through 5, as needed.
7. Press  Stop/Clear  to return to ready mode.
ID CARD COPYING
Your machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-
, Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper. 
When you copy using this feature, the machine prints one side of the 
original on the upper half of the paper and the other side on the lower half 
without reducing the size of the original. This feature is helpful for copying a 
small-sized item, such as a name card. 
This copy feature is available only when you place originals on the scanner 
glass. Unload the paper in ADF.
1.Press  ID Card Copy .
2. Place the front side of an original facing down on the scanner glass 
where arrows indicate as shown, and close the scanner lid. 3. Place Front Side and Press[Start]
 appears on the display.
4. Press Start .
Your machine begins scanning the front side and shows  Place Back 
Side and Press[Start]
5. Turn the original over and place it on the scanner glass, where arrows 
indicate as shown. Then, close the scanner lid.
6. Press Start  to begin copying. 
USING SPECIAL COPY FEATURES
You can use the following copy features:
Collation
You can set the machine to sort the copy job. For example, if you make 2 
copies of a 3 page original, one complete 3 page document will print 
followed by a second complete document.
1.Press Copy .
2. Load originals face up into the ADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see page 32.
3. Enter the number of copies using the number keypad.
4. Press Menu  until Copy Setup  appears on the 
bottom line of the display and press  OK.
5. Press OK  when Change Default appears.
6. Press the left/right arrow until  Copy Collation appears and press OK .
7. Press the left/right arrow to select  On.
8. Press Start  to begin copying.
One complete document will print followed by the second complete 
document.
While you are setting copy options, pressing  Stop/Clear cancels 
the changed settings and restores the defaults.If you press Stop/Clear  or if no buttons are pressed for 
approximately 30 seconds, the machine cancels the copy job and 
returns to ready mode.
If the original is larger than the printable area, some portions may not 
be printed.
If you press Stop/Clear  or if no buttons are pressed for 
approximately 30 seconds, the machine cancels the copy job and 
returns to ready mode.
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							Copying_41
2-up or 4-up copying
Your machine can print 2 or 4 original images reduced to 
fit onto one sheet of paper.    
1. Press  Copy .
2. Load originals face up into the ADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see page 32.
3. Press  Menu  until Copy Feature  appears on the 
bottom line of the display and press OK .
4. Press the left/right arrow until  Layout appears and 
press OK .
5. Press the left/right arrow until  2-Up or 4-Up  appears 
and press  OK.
6. Press  Start  to begin copying.
Poster copying
Your machine can print an image onto 9 sheets of paper (3x3). You can 
paste the printed pages together to make one poster-sized document.
This copy feature is available only when you place 
originals on the scanner glass. Unload the paper in ADF.
1.Press  Copy .
2. Place a single original face down on the scanner glass.
For details about loading an original, see page 32.
3. Press  Menu  until Copy Feature  appears on the 
bottom line of the display and press OK .
4. Press the left/right arrow until  Layout appears and 
press OK .
5. Press the left/right arrow until  Poster Copy appears 
and press OK .
6. Press  Start  to begin copying.
Your original is divided into 9 portions. Each portion is 
scanned and printed one by one in the following order:
Clone copying
Your machine can print multiple image co pies from the original document on 
a single page. The number of images is automatically determined by the 
original image and paper size.
This copy feature is available only when you place originals on the scanner 
glass. Unload the paper in ADF.
1. Press Copy .
2. Place a single original face down on the scanner glass. 
For details about loading an original, see page 32.
3. Press Menu  until Copy Feature  appears on the 
bottom line of the display and press  OK.
4. Press the left/right arrow until  Layout appears and 
press  OK.
5. Press the left/right arrow until  Clone Copy appears and press  OK.
6. Press Start  to begin copying.
Adjusting background images
You can set the machine to print an image without its background. This 
copy feature removes the background color and can be helpful when 
copying an original containing color in the background, such as a 
newspaper or a catalog. 
1.Press Copy .
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 32.
3. Press Menu  until Copy Feature  appears on the bottom line of the 
display and press  OK.
4. Press the left/right arrow until  Adjust Bkgd. appears and press  OK.
5. Press the left/right arrow until the binding option you want appears.
• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev. 1~2: The higher the number is, the more vivid the 
background is.
• Erase Lev. 1~4: The higher the number is, the lighter the 
background is.
6. Press Start  to begin copying.
7. Press Stop/Clear   to return to ready mode.
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							42 _Copying
PRINTING ON BOTH SIDES OF PAPER
You can set the machine to print documents on both sides of paper. 
(WorkCentre 3220 only)
1.Press  Copy .
2. Press  Menu  until Copy Setup  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Duplex Print appears and press OK .
4. Press the left/right arrow until the binding option you want appears.
•Off: Copys in Normal mode.
• Short Edge: Copys pages to be read by flipping like a note pad.
• Long Edge: Copys pages to be read like a book.
5. Press  OK to save your selection.
SETTING COPY TIMEOUT
You can set the time the machine waits before it restores the default copy 
settings, if you do not start copying after changing them on the control 
panel.
1. Press  Menu  until System Setup  appears on the bottom line of the 
display and press  OK. 
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Timeout appears and press  OK.
4. Press the left/right arrow until the time setting you want appears.
Selecting Off  means that the machine does not restore the default 
settings until you press  Start to begin copying, or  Stop/Clear to 
cancel.
5. Press  OK to save your selection.
6. Press  Stop/Clear  to return to ready mode.
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							Scanning_43
scanning
Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer. 
This chapter includes:
• Scanning basics
• Scanning from the control panel
• Scanning using a network connection • Changing the settings for each scan job
• Changing the default scan settings
• Setting up Address Book
SCANNING BASICS
Your machine offers the following ways to scan an image using a local 
connection:
• Via one of the preset imaging applications. Scanning an image launches 
the selected application, enabling you to control the scanning process. 
See the next section.
• TWAIN : TWAIN is the one of preset imaging applications. Scanning an 
image launches the selected application, enabling you to control the 
scanning process. See the  Software section. This feature can be used 
via the local connection or the network connection. See  Software 
section .
• WIA : WIA stands for Windows Images Acquisition. To use this feature 
your computer must be connected directly with the machine via an USB 
cable. See  Software section.
• To a portable USB memory device, if inserted into the USB memory port  on your machine. See page 58. 
Also, you can send scanned images to several destinations using a network 
connection:
• To your networked computer via the  Network Scan program. You can 
scan an image from the machine, if network-connected, to the computer 
where the Network Scan  program is running.
• Email: You can send the scanned image as an attachment to an email.  See page 44. (WorkCentre 3220 only)
SCANNING FROM THE CONTROL PANEL
Scanning to application programs for USB 
connections
1.Make sure that your machine and computer are turned on and properly 
connected to each other.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 32.
3. Press Scan/Email .
Ready to Scan  appears on the top line of the display.
4. Press the left/right arrow until  Scan to Appl. appears on the bottom line 
of the display and press OK .
5. Press the left/right arrow until the application program you want appears, 
then press OK . 
Default setting is  My Documents.
6. To scan from the default setting, press Start . Press the left/right 
button until the setting you want appears then press  OK. 
7. Scanning begins. 
SCANNING USING A NETWORK CONNECTION
If you have connected your machine to a network and set up network 
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to 
configure the following settings depending on your scan destination:
• Adding the machine to the Network Scan program for scanning to a 
network client
• Registering as an authorized user for scanning to Email
• Setting up an account for scanning to Email
Adding the machine to the Network Scan program
First, install the Network Scan  program. 
To scan images from your machine to your computer through the 
network, you need to register the machine as an authorized network 
scanner in the  Network Scan  program.
1. From the Windows  Start menu, select  All Programs > Xerox > 
Network Scan  > Network Scan .
The  Xerox Network Scan Manager  window opens.
The maximum resolution that can be achieved depends upon various 
factors, including computer speed, available disk space, memory, the 
size of the image being scanned, and bit depth settings. Thus, 
depending on your system and what you are scanning, you may not 
be able to scan at certain resolutions, especially using enhanced 
resolution.
You can add more TWAIN-compliant software for scanning, such 
as Adobe Photoshop, from Printer Settings Utility. See Software 
section .
Scanned image is saved in computers  My Documents> My 
Pictures >Xerox  folder. 
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							44 _Scanning
2.Click the  Add Device  button or double-click the  Add Device icon.
3. Click  Next.
4. Select Browse for a scanner. (recommended) , or select Connect to 
this scanner.  and enter the IP address of your machine.
5. Click  Next.
A list of the scanners on your network appears.
6. Select your machine from the list and enter a name, user ID, and PIN 
(Personal Identification Number) for the machine.
7. Click  Next.
8. Click  Finish .
Your machine is added to the  Network Scan program and you can now 
scan images through the network.
Registering authorized users
To send an email, you need to register authorized users using 
CentreWare IS . You can add up to 2000 users. You can setup 
authorized users to access scan to e-mail. You need to register 
authorized users using  CentreWare IS.
1. Enter your machine’s IP address as the URL in a browser and click 
Go to access the web site of your machine.
2. Click  Properties  > E-mail > User Authentication
3. Enable  User Authentication . Check the Enable Auth User  box.
4. Check the Enable Guest Account  box to allow guest access. If this 
option is enabled, then enter a  Guest Login Name and a Guest 
Password  from 4-10 digits that can be used by the guest account to 
access the feature.
5. Click the  Add button to add new accounts. 
6. Enter a  User Name , a Auth ID, Password  and Email address  for 
each account desired. Your machine can hold up to 2000 accounts.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up 
network parameters using  CentreWare IS.
1. Enter your machine’s IP address as the URL in a browser and click 
Go to access the web site of your machine.
2. Click  Properties , Protocol and SMTP Server . 3.
Select  IP Address or Host Name .
4. Enter the IP address in dotted decimal notation or as a host name.
5. Enter the server port number, from 1 to 65535.
The default port number is 25.
6. Put a check mark in  SMTP Requires Authentication  to require 
authentication.
7. Enter the SMTP server login name and password.
Scanning to a network client
Network client allows you to remotely  scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format. 
Scanning
1. Make sure that your machine and the computer are connected to a 
network and Network Scan  is running on the computer.
2. Load originals face up into the ADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see page 32.
3. Press  Scan/Email .
4. Press the left/right arrow until Network Scan appears on the bottom 
line of the display and press  OK.
5. Enter the ID you have set in the  Xerox Network Scan Manager 
window and press  OK.
6. Enter the PIN you have set in the Xerox Network Scan Manager  
window and press  OK.
7. If the scan destination is folder type, press the left/right arrow until 
the scan setting option you want appears and press  OK. Or, press 
Start  to immediately start scanning using the default settings.
• Resolution : Sets the image resolution.
• Scan Color : Sets the color mode.
• Scan Format : Sets the file format in which the image is to be saved. 
If you select TIFF or PDF, you can select to scan multiple pages.
• Scan Size : Sets the image size.
If the scan destination is application type, go to the step 11.
8. Press the left/right arrow until the desired status appears and press 
OK.
9. Press  Start  to start scanning.
Your machine begins scanning the original to the computer where 
the program is running.
Scanning to Email
You can scan and send an image as an email attachment. You first need to 
set up your email account in  CentreWare IS. See page 44.
Before scanning, you can set the scan options for your scan job. See page 
45.
1. Make sure that your machine is connected to a network.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 32.
3. Press Scan/Email .
4. Press the left/right arrow until  Scan to Email appears on the bottom line 
of the display and press OK .
5. Enter the recipient’s email address and press  OK.
If you have set up Address Book , you can use a speed button or a 
speed email or group email number to retrieve an address from memory. 
See page 45.
• For the scanner name, the model name of your machine is  automatically entered, but can be changed.
• You can enter an ID of up to 8 characters. The first character  must be a letter.
• The PIN must be 4 digits.
• You can change the scanner properties of your machine and  the scan settings from the  Xerox Network Scan Manager  
window. Click  Properties and set the options in each tab.
The IP address can be found on the control panel. Press the 
Menu button > System Setup  > Report > Network Info. .
From the control panel on your machine, verify the user correctly 
registered. 
1.Press  Scan/Email .
2. Press the left/right arrow until  Scan to Email appears on the 
bottom line of the display and press  OK.
3. The machine will prompt for a Login. Enter a valid  My login ID, 
Password , and Destination Email . 
4. The machine will open the email service. If an invalid set of 
credentials was entered the WorkCentre will return to   Scan to 
Email .
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							Scanning_45
6.To enter additional addresses, press  OK when  Yes appears and repeat 
step 5.
To continue to the next step, press the left/right arrow to select  No and 
press OK .
7. If the display asks if you want to send the email to your account, press 
the  Scroll  buttons to select  Yes or No and press  OK.
8. Enter an email subject and press  OK.
9. Press the left/right arrow until the file format you want appears and press 
OK or Start .
The machine begins scanning and then sends the email. 
10. If the machine asks if you want to log off your account, press the  Scroll 
buttons to select  Yes or No  and press OK .
11. Press  Stop/Clear  to return to ready mode.
CHANGING THE SETTINGS FOR EACH SCAN JOB
Your machine provides you with the following setting options to allow you to 
customize your scan jobs.
•Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
•Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved. If 
you select TIFF or PDF, you can select to scan multiple pages. 
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:
1. Press  Scan/Email .
2. Press  Menu  until Scan Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until the scan type you want appears and press 
OK.
4. Press the left/right arrow until the scan setting option you want appears 
and press  OK.
5. Press the left/right arrow until the desired status appears and press  OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press  Stop/Clear to return to ready mode.
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up 
default scan settings for each scan type.
1.Press  Scan/Email .
2. Press  Menu  until Scan Setup  appears on the bottom line of the 
display and press  OK.
3. Press  OK when  Change Default  appears.
4.Press the left/right arrow until the scan type you want appears and press OK.
5.Press the left/right arrow until the scan setting option you want appears 
and press  OK.
6. Press the left/right arrow until the desired status appears and press  OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press  Back and 
repeat from step 4. 9.
Press Stop/Clear  to return to ready mode.
SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently 
via  CentreWare IS and then easily and quickly enter email addresses by 
entering the location numbers assigned to them in  Address Book.  
(WorkCentre 3220 only)
Registering speed email numbers
1. Enter your machine’s IP address as the URL in a browser and click  Go 
to access the web site of your machine.
2. Click  Properties  and E-mail.
3. Click  Local Address Book  and Add.
4. Select a index number and enter the user name and e-mail address you 
want.
5. Click  Apply .
Configuring group email numbers
Enter your machine’s IP address as the URL in a browser and click  Go to 
access the web site of your machine.
1. Click  Properties  and E-mail.
2. Click  Group Address Book  and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click  Apply .
Using Address Book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an 
email, press  Address Book , select speed email and enter the speed 
email number at which you stored the address you want.
• For a one-digit speed email location, press and hold the 
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit  button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing  Address 
Book . See page 46.
Group email numbers
To use a group email entry, you need to search for and select it from 
memory.
When you are prompted to enter a destination address while sending an 
email, press Address Book . See page 46
This prompt does not appear if you have activated the  Send to 
Myself  option in the email account setup.
You can also click Import and obtain your address book from your 
computer.
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							46 _Scanning
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either 
scan from A to Z sequentially or search by entering the first letters of the 
name associated with the address.
Searching sequentially through memory
1.If necessary, press  Scan/Email.
2. Press  Address Book  until Search & Send  appears on the 
bottom line of the display and press  OK.
3. Press the left/right arrow until the number category you want 
appears and press  OK.
4. Press  OK when  All appears.
5. Press the left/right arrow until the name and address you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching with a particular first letter
1.If necessary, press  Scan/Email.
2. Press  Address Book  until Search & Send  appears on the 
bottom line of the display and press  OK.
3. Press the left/right arrow until the number category you want 
appears and press  OK.
4. Press the left/right arrow until  ID appears and press  OK.
5. Enter the first few letters of the name you want and press  OK.
6. Press the left/right arrow until the name you want appears and press 
OK.
Printing Address Book
You can check your  Address Book settings by printing a list.
1. Press  Menu  until System Setup  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  Report appears and press  OK.
3. Press the left/right arrow until  Address Book appears and press  OK.
4. Press the left/right arrow until  E-mail appears and press OK.
5. Press  OK when  Yes appears to confirm printing.
A list showing your speed button settings, and the speed/group email 
entries print out.
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							Basic printing_47
basic printing
This chapter explains common printing tasks.
This chapter includes:
• Printing a document • Canceling a print job
PRINTING A DOCUMENT
Your machine allows you to print from various Windows, Macintosh, or 
Linux applications. The exact steps for printing a document may vary 
depending on the application you use.
For details about printing, see the  Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer 
group in Windows, delete the job as follows:
1.Click the Windows  Start menu.
2. For Windows 2000, select  Settings and then  Printers.
For Windows XP/2003, select  Printers and Faxes.
For Windows Vista, select Control Panel  > Hardware and Sound  > 
Printers .
3. Double-click the Xerox WorkCentre 3210 or WorkCentre 3220 icon. (Or 
Xerox WorkCentre 3220 PS)
4. From the  Document  menu, select Cancel .
You can also cancel the current job by pressing  Stop/Clear on the 
control panel.
You can also access this window by simply double-clicking the printer 
icon at the bottom right corner of the Windows desktop.
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							Faxing_48
faxing
This chapter gives you information about  using your machine as a fax machine. 
This chapter includes:
• Sending a fax
• Receiving a fax • Other ways to fax
• Fax setup
SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on 
any fax you send. The Machine ID, containing your telephone number and 
name or company name, will be printed at the top of each page sent from 
your machine.
1.
Press  Menu  until System Setup  appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press  OK when  Machine ID  appears.
4. Enter your name or the company name using the number keypad. You 
can enter alphanumeric characters using the number keypad, and 
include special symbols by pressing the  0 button. For details on how to 
enter alphanumeric characters, see page 30.
5. Press  OK to save the ID.
6. Press the left/right arrow until  Machine Fax No. appears and press  OK.
7. Enter your fax number using the number keypad and press  OK.
8. Press  Stop/Clear  to return to ready mode.
Adjusting the document settings
Before starting a fax, change the following settings according to your 
original’s status to get the best quality.
Resolution
The default document settings produce good results when using typical 
text-based originals. However, if you send originals that are of poor  quality, or contain photographs, you can adjust the resolution to produce 
a higher quality Fax.
1.
Press  Fax . 
2. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press 
OK.
3. Press the left/right arrow until  Resolution appears and press 
OK.
4. Press the left/right arrow until the option you want appears and press 
OK.
5. Press  Stop/Clear  to return to ready mode.
Recommended resolution settings for different original document types 
are described in the table below:
We recommend you to use traditional analog phone services (PSTN: public 
switched telephone network) when connecting telephone lines to use Fax. If 
you use other Internet services (DSL, ISDN, VolP), you can improve the 
connection quality by using the Micro-filter. The Micro-filter eliminates 
unnecessary noise signals and improves connection quality or Internet 
quality. Since the DSL Micro-filter is not provided with the machine, contact 
your Internet Service provider for use on DSL Micro-filter.  
1 Line port
2Micro filter
3DSL modem / Telephone line
MODERECOMMENDED FOR:
Standard Originals with normal sized characters.
FineOriginals containing small characters or thin 
lines or originals printed using a dot-matrix 
printer.
Super FineOriginals containing extremely fine detail. Super 
Fine mode is enabled only if the machine with 
which you are communicating also supports the 
Super Fine resolution.
• For memory transmission, Super Fine  
mode is not available. The resolution 
setting is automatically changed to 
Fine .
• When your machine is set to  Super 
Fine  resolution and the fax machine 
with which you are communicating does 
not support  Super Fine resolution, the 
machine transmits using the highest 
resolution mode supported by the other 
fax
 machine.
Photo Fax Originals containing shades of gray or 
photographs.
Color FaxOriginals with colors. Sending a color fax is 
enabled only if the machine with which you are 
communicating supports color fax reception and 
you send the fax manually. In this mode, 
memory transmission is not available.
The resolution setting is applied to the current fax job. To change the 
default setting, see page 55.
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							Faxing_49
Darkness
You can select the default contrast mode to fax your originals lighter or 
darker.
1.Press  Fax . 
2. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press 
OK.
3. Press the left/right arrow until  Darkness appears and press 
OK.
4. Press the left/right arrow until the option you want appears and press 
OK.
•Light: Works well with dark print.
•Normal: Works well with standard typed or printed originals.
•Dark: Works well with light print. 
5. Press  Stop/Clear  to return to ready mode.
Sending a fax automatically
1.Press  Fax . 
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass. 
For details about loading an original, see page 32. 
Ready to Fax appears on the top line of the display.
3. Adjust the resolution and the darkness to suit your fax needs.
4. Enter the receiving fax machine’s number. 
You can use speed buttons, speed dial numbers, or group dial numbers. 
For details about storing and searching for a number, see page 56.
5. Press  Start .
6. If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press  OK.
7. When you have finished, select  No at the  Another Page?  prompt. 
After the number is dialed, the machine begins sending the fax when the 
receiving fax machine answers.
Sending a fax manually
1. Press  Fax . 
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 32.
3. Adjust the resolution and the darkness to suit your fax needs. See page 
48.
4. Press  On Hook Dial . You hear a dial tone.
5. Enter the receiving fax machine’s number.
You can use speed buttons, speed dial numbers, or group dial numbers. 
For details about storing and searching for a number, see page 56.
6. Press  Start   when you hear a high-pitched fax signal from the remote 
fax machine.
Confirming a transmission 
When the last page of your original has been sent successfully, the machine 
beeps and returns to ready mode. 
When something goes wrong while sending your fax, an error message 
appears on the display. For a list of error messages and their meanings, see 
page 73. If you receive an error message, press  Stop/Clear to clear the 
message and try to send the fax again.
You can set your machine to print a confirmation report automatically each 
time sending a fax is completed. For further details, see page 55.
Automatic redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the machine automatically redials the number every three 
minutes, up to seven times according to the factory default settings.
When the display shows  Retry Redial?, press OK to redial the number 
without waiting. To cancel the automatic redialing, press  Stop/Clear.
To change the time interval between redials and the number of redial 
attempts. See page 55.
Redialing the last number
To redial the number you called last:
1. Press Redial/Pause .
2. When an original is loaded in the ADF, the machine automatically begins 
to send.
If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press 
OK. When you have finished, 
select  No at the Another Page? prompt.
RECEIVING A FAX
Selecting the paper tray
After loading the print media for fax output, you have to select the paper tray 
you will use for the fax reception.
1. Press Menu  until System Setup  appears on the bottom line of the 
display and press 
OK.
2. Press the left/right arrow until  Paper Setup appears and press 
OK.
3. Press the left/right arrow until  Paper Source appears and press 
OK.
4. Press the left/right arrow until  Fax Tray appears and press 
OK.
5. Press the left/right arrow until the paper tray you want appears and 
press 
OK.
6. Press Stop/Clear  to return to ready mode.
Changing receiving modes
1.Press Fax . 
2. Press Menu  until Fax Setup  appears on the bottom line of the 
display and press 
OK.
3. Press the left/right arrow until  Receiving appears and press 
OK.
4. Press 
OK when  Receive Mode  appears.
5. Press the left/right arrow until the fax reception mode you want appears.
•In  Fax mode, the machine answers an incoming fax call and 
immediately goes into the fax reception mode. 
•
In Tel mode, you can receive a fax by pressing On Hook Dial 
and then 
Start. You can also pick up the handset of the extension 
phone and then press the remote receive code. See page 
50. 
The darkness setting is applied to the current fax job. To change 
the default setting, see page 55.
When you want to cancel a fax job, press  Stop/Clear at any time 
while sending.
When you want to cancel a fax job, press  Stop/Clear at any time 
while sending.
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