Xerox WorkCentre 3220DN User Manual
Have a look at the manual Xerox WorkCentre 3220DN User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 228 Xerox manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Contents_1 contents 6 Features of your new laser product 9 Safety 12 Regulatory Information INTRODUCTION 19 19 Printer overview 19 Front view 19 Rear view 20 Control panel overview 21 Understanding the Status LED 22 Menu overview 23 Supplied software 23 Printer driver features 23 Printer driver 24 PostScript driver (WorkCentre 3220 only) GETTING STARTED 25 25 Setting up the hardware 25 System requirements25 Windows 26 Macintosh 26 Linux 26 Setting up the network 26 Introduction 26 Supported operating systems 27 Locating the WorkCentre 3210 or WorkCentre 3220 IP Address 27 Accessing CentreWare Internet Services (CWIS) 27 Configuring network protocol via the machine 27 Setting Ethernet speed 27 Restoring the network configuration 27 Printing a network configuration page 27 Using SetIP program 28 Installing the software 29 Machines basic settings 29 Altitude adjustment 29 Changing the display language 29 Setting the date and time 29 Changing the clock mode 30 Changing the default mode 30 Setting sounds 30 Entering characters using the number keypad 31 Using the save modes 31 Setting print job timeout 31 Changing the font setting LOADING ORIGINALS AND PRINT MEDIA 32 32 Loading originals32 On the scanner glass 32 In the ADF 33 Selecting print media 34 Specifications on print media 35 Media sizes supported in each mode 35 Guidelines for selecting and storing print media 35 Guidelines for special print media 36 Changing the size of the paper in the paper tray 37 Loading paper 37 Loading paper in the tray 1 or optional tray 37 Printing on special print materials contents Downloaded From ManualsPrinter.com Manuals
2_Contents contents 38 Adjusting the output support 38 Stacking papers firmly 38 Setting the paper size and type COPYING 39 39 Selecting the paper tray 39 Copying 39 Changing the settings for each copy 39 Darkness 39 Original Type 39 Reduced or enlarged copy 40 Changing the default copy settings 40 ID card copying 40 Using special copy features 40 Collation 41 2-up or 4-up copying 41 Poster copying 41 Clone copying 41 Adjusting background images 42 Printing on both sides of paper 42 Setting copy timeout SCANNING 43 43 Scanning basics 43 Scanning from the control panel 43 Scanning to application programs for USB connections 43 Scanning using a network connection 43 Preparing for network scanning 44 Scanning to a network client 44 Scanning to Email 45 Changing the settings for each scan job 45 Changing the default scan settings 45 Setting up Address Book 45 Registering speed email numbers 45 Configuring group email numbers 45 Using Address Book entries 46 Searching Address Book for an entry 46 Printing Address Book BASIC PRINTING 47 47 Printing a document 47 Canceling a print job FAXING 48 48 Sending a fax48 Setting the fax header 48 Adjusting the document settings 49 Sending a fax automatically 49 Sending a fax manually 49 Confirming a transmission 49 Automatic redialing 49 Redialing the last number 49 Receiving a fax 49 Selecting the paper tray 49 Changing receiving modes 50 Receiving automatically in Fax mode Downloaded From ManualsPrinter.com Manuals
Contents_3 contents 50 Receiving manually in Tel mode 50 Receiving manually using an extension telephone 50 Receiving automatically in Ans/Fax mode 50 Receiving faxes using DRPD mode 51 Receiving in secure receiving mode 51 Activating secure receiving mode 51 Receiving faxes in memory 51 Other ways to fax 51 Sending a fax to multiple destinations 51 Sending a delayed fax 52 Sending a priority fax 52 Forwarding faxes 53 Sending a Fax from a PC 54 Fax setup 54 Changing the fax setup options 55 Changing the default document settings 56 Printing sent fax report automatically 56 Setting up Address Book USING USB FLASH MEMORY 58 58 About USB memory 58 Plugging in a USB memory device 58 Scanning to a USB memory device58 Scanning 59 Customizing Scan to USB 59 Printing from a USB memory device 59 To print a document from a USB memory device: 59 Backing up data 59 Backing up data 59 Restoring data 60 Managing USB memory 60 Deleting an image file 60 Formatting a USB memory device 60 Viewing the USB memory status MAINTENANCE 61 61 Printing reports61 Printing a report 62 Clearing memory 62 Firmware update 62 Cleaning your machine 62 Cleaning the outside 62 Cleaning the inside 63 Cleaning the scan unit 64 Maintaining the cartridge 64 Print cartridge storage 64 Expected cartridge life 64 Redistributing toner 65 Replacing the print cartridge 66 Cleaning the drum 66 Clearing the Toner Empty message 66 Maintenance parts 66 Checking replaceables 66 Replacing the ADF rubber pad 67 Replacing the ADF feed roller 67 Replacing the transfer roller 68 Replacing the pick up roller 68 Managing your machine from the website Downloaded From ManualsPrinter.com Manuals
4_Contents contents 68 Checking the machine’s serial number TROUBLESHOOTING 69 69 Tips for avoiding paper jams 69 Clearing document jams 69 Input Misfeed 70 Exit misfeed 70 Roller misfeed 70 Clearing paper jams 70 In the paper feed area 71 In the manual tray 71 In the print cartridge area 71 In the paper exit area 71 In the duplex unit area 72 In the optional tray 73 Understanding display messages 75 Solving other problems 75 Paper feeding 75 Printing problems 76 Printing quality problems 78 Copying problems 79 Scanning problems 80 Network Scan problems 80 Fax problems 81 Common PostScript problems (WorkCentre 3220 only) 81 Common Windows problems 81 Common Linux problems 82 Common Macintosh problems ORDERING SUPPLIES AND ACCESSORIES 83 83 Supplies 83 Accessories 83 How to purchase INSTALLING ACCESSORIES 84 84 Precautions to take when installing accessories 84 Upgrading a memory module84 Installing a memory module 85 Activating the added memory in the PS printer properties SPECIFICATIONS 86 86 General specifications 87 Printer specifications 87 Scanner specifications 88 Copier specifications 88 Facsimile specifications Downloaded From ManualsPrinter.com Manuals
Contents_5 contents GLOSSARY 89 INDEX 93 Downloaded From ManualsPrinter.com Manuals
Features of your new laser product_6 features of your new laser product Your new machine is equipped with a number of special features that improv e the quality of the documents you print. With the machine, you can: Print with excellent quality and speed • You can print with a resolution of up to 1200 dpi effective output. • Your machine prints A4-sized paper at up to 24 ppm (WorkCentre 3210), 28 ppm (WorkCentre 3220) and letter- sized paper at up to 24 ppm (WorkCentre 3210), 30 ppm (WorkCentre 3220). Handle many different types of printable material • The manual tray supports letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper. The manual tray holds up 1 sheet of paper. •The 250-sheet tray 1 and optiona l tray support plain paper in various sizes. Create professional documents • Print Watermarks. You can customize your documents with words, such as “Confidential”. See Software section. • Print Posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See Software section . • You can use preprinted forms and letterhead with plain paper. See Software section . Save time and money • To save paper, you can print multiple pages on one single sheet of paper. • This machine automatically conserves electricity by substantially reducing power consumption when not in use. • To save paper, you can print on both sides of the paper (double-sided printing). See Software section.Expand your machine’s capacity • Your machine has an extra memory slot to expand their memory. (Page 83) • Zoran IPS Emulation* compatib le with PostScript 3 (PS) enables PS printing. . Print in various environments • You can print with Windows 2000 and Windows XP/2003/ Vista as well as Linux and Macintosh systems. • Your machine is equipped with a USB interface and a network interface. Copy originals in several formats • Your machine can print multiple image copies from the original document on a single page. • There are special functions to erase catalog and newspaper background. • The print quality and image size may be adjusted and enhanced at the same time. Scan the originals and send it right away • Scan in color and use the precise compressions of JPEG, TIFF and PDF formats. • Quickly scan and send files to multiple destinations using Networks scanning. Set a specific time to transmit a Fax • You can specify a certain time to transmit the fax and also send the fax to several stored destinations. • After the transmission, the machine may print out the fax reports according to the setting. IPv6 * Zoran IPS Emulation compat ible with PostScript 3 © Copyright 1995-2005, Zoran Corp oration. All rights reserved. Zoran, the Zoran logo, IPS/PS3, and OneImage are trademarks of Zoran Corporation. * 136 PS3 fonts Contains UFST and MicroType from Monotype Imaging Inc. SPECIAL FEATURES Downloaded From ManualsPrinter.com Manuals
7_Features of your new laser product FEATURES BY MODELS The machine is designed to support all of your document needs – from printing and copying, to more advanced networking solution s for your business. Basic features of this machine include: ( : Included, O: Optional, Blank: Not Available) ABOUT THIS USER’S GUIDE This user’s guide provides information about basic understanding of the machine as well as detailed explanation on each step du ring the actual usage. Both novice users and professional users can refer to this guide for installing and using the machine. Some terms in this guide are used interchangeably, as below: • Document is synonymous with original. • Paper is synonymous with media, or print media. Following table offers the conventions of this guide: FEATURESWorkCentre 3210WorkCentre 3220 USB 2.0 USB Memory Interface ADF (Automatic Document Feeder) Network Interface Enthernet 10/100 Base TX wired LAN Automatic Duplexing (2-sided) printing FAX Scan to email PostScript driver CONVENTIONDESCRIPTIONEXAMPLE Bold Used for texts on the display or actual prints on the machine. Start Note Used to provide additional information or detailed specification of the machine function and feature. The date format may differ from country to country Caution Used to give users information to protect the machine from possible mechanical damage or malfunction. Do not touch the green underside of the print cartridge. Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute (See page 1 for more information)Used to guide users to the reference page for the additional detailed information. (See page 1 for more information) Downloaded From ManualsPrinter.com Manuals
Features of your new laser product_8 FINDING MORE INFORMATION You can find information for setting up and using your machine from the following resources, either as a print-out or on screen . Quick Install Guide Provides information on setting up your machine and this requires that you follow the instructions in the guide to prepare the machine. Online User’s Guide Provides you with step-by-step instructions for using your machine’s full features, and contains information for maintaining yo ur machine, troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your machine in various operating systems, and how to use the included software utilities. Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a printer driver help screen, click Help from the printer properties dialog box. Xerox website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Xerox website, www.xerox.com . Downloaded From ManualsPrinter.com Manuals
Safety_9 Safety Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety testing and performance of this product have been verified using Xerox materials only. WARNING: This WARNING mark alerts users to the possibility of personal injury. WARNING: This WARNING mark alerts users to heated surfaces. CAUTION: This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information. WARNING: This product must be connected to a protective earth circuit. Operator Accessible Areas This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards. Maintenance Information 1. Any operator product maintenance procedures will be described in the user documentation supplied with the product. 2.Do not carry out any maintenance on this product which is not described in the customer documentation WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. 3.Use supplies and cleaning materials only as directed in the Operator section of this manual. 4.Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These: • Always follow all warnings and instructions that are marked on or supplied with the equipment. • Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation. WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. • Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building. • Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine. • Always locate the machine in an area that has adequate ventilation and room for servicing. • Always unplug this equipment from the electrical outlet before cleaning. NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Downloaded From ManualsPrinter.com Manuals