Xerox WorkCentre 3220DN User Manual

							Basic Printing
15
Layout Tab
The Layout tab provides options to adjust how the document appears 
on the printed page. The 
Layout Options includes Multiple Pages per 
Side
, Poster Printing and Booklet Printing. See “Printing a Document” 
on page 13 for more information on accessing printer properties.  
Paper Orientation
Paper Orientation allows you to select the direction in which 
information is printed on a page. 
•
Portrait prints across the width of the page, letter style. 
•
Landscape prints across the length of the page, spreadsheet 
style. 
•
Rotate allows you to rotate the page the selected degrees
Layout Options
Layout Options allows you to select advanced printing options. You 
can choose 
Multiple Pages per Side and  Poster Printing .
•
For details, see “Printing Multiple Pages on One Sheet of Paper 
(N-Up Printing)” on page 19.
•
For details, see “Printing Posters” on page 20
•
For details, see “Printing Booklets” on page 20
Double-sided Printing
Double-sided Printing allows you to print on both sides of paper. If 
this option does not appear, your printer does not have this 
feature.
•For details, see “Printing on Both Sides of Paper” on page 21.
 Landscape Portrait
Paper Tab
Use the following options to set t he basic paper handling specifications 
when you access the printer properties. See “Printing a Document” on 
page 13 for more information on accessing printer properties. 
Click the 
Paper tab to access various paper properties. 
Copies
Copies allows you to choose the numbe r of copies to be printed. 
You can select 1 to 999 copies. 
Paper Options
Size
Size allows you to set the size of paper you loaded in the tray. 
If the required size is not listed in the 
Size box, click Custom. When 
the  Custom Paper Setting  window appears, set the paper size and 
click 
OK. The setting appears in the list so that you can select it. 
Source
Make sure that  Source is set to the corresponding paper tray.
Use  Manual Feeder  when printing on special materials like 
envelopes and transparencies. You have to load one sheet at a time 
into the Manual Tray or Multi-Purpose Tray.
If the paper source is set to  Auto Selection, the printer 
automatically picks up print material  in the following tray order: 
Manual Tray or Multi-Purpose Tray, Tray n.
Ty p e
Set Ty p e to correspond to the paper loaded in the tray from which 
you want to print. This will let you ge t the best quality printout. If not, 
print quality may not be achieved as you want.
Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper. 
Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper. 
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 
25% and Gilbert 100%. 
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							Basic Printing
16
Plain Paper: Normal plain paper. Select this type if your printer is 
monochrome and printing on the 16 lb (60 g/m2) cotton paper. 
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper.  
Archive Paper: If you need to keep print-out for a long period time 
such as archives, select this option.
First Page 
This property allows you to print the first page using a different 
paper type from the rest of the  document. You can select the paper 
source for the first page. 
For example, load thick stock for the first page into the Multi-
purpose Tray, and plain paper into Tray n. Then, select 
Tray n in the 
Source option and Multi-Purpose Tray in the First Page option. If 
this option does not appear, your printer does not have this 
feature.
Scaling Printing
Scaling Printing allows you to automatically or manually scale your 
print job on a page. You can choose from 
None, Reduce/Enlarge, 
and 
Fit to Page. 
•
For details, see “Printing a Reduced or Enlarged Document” on 
page 21.
•
For details, see “Fitting Your Document to a Selected Paper Size” 
on page 21.
Graphics Tab
Use the following Graphic options to  adjust the print quality for your 
specific printing needs. See “Printing a Document” on page 13 for more 
information on accessing printer properties. 
Click the 
Graphic tab to display the properties shown below.   
Resolution
The Resolution options you can select may vary depending on 
your printer model.
 The higher the setting, the sharper the clarity of 
printed characters and graphics. The higher setting also may 
increase the time it takes to print a document. 
Toner Save Mode
Selecting this option extends the  life of your print cartridge and 
reduces your cost per page without a significant reduction in print 
quality. 
Some printers do not support this feature. 
• Printer Setting : If you select this option, this feature is 
determined by the setting you’ve made on the control panel of the 
printer. 
•
On: Select this option to allow the printer to use less toner on 
each page.
•
Off: If you don’t need to save toner when printing a document, 
select this option.  
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							Basic Printing
17
Advanced Options
You can set advanced settings by clicking the Advanced Options 
button. 
•TrueType Options:  This option determines what the driver tells the 
printer about how to image the text  in your document. Select the 
appropriate setting according to the status of your document.
-  Download as Outline : When this option is selected, the driver 
will download any TrueType fonts that are used in your 
document not already stored (resident) on your printer. If, after 
printing a document, you find that the fonts did not print 
correctly, choose Download as bit image and resubmit your print 
job. The Download as bit image setting is often useful when 
printing Adobe. 
This feature is available only when you use the 
PCL printer driver.
-  Download as Bitmap: When this option is selected, the    driver 
will download the font data as bitm ap images.    Documents with 
complicated fonts, such as Korean or    Chinese, or various 
other fonts, will print faster in this setting. 
- 
Print as Graphics: When this option is selected, the driver will 
download any fonts as graphics. When printing documents with 
high graphic content and relatively few TrueType fonts, printing 
performance (speed) may be enhanced in this setting.
• Print All Text To Black : When the 
Print All Text To Black option 
is checked, all text in your docu ment prints solid black, regardless 
of the color it appears on the screen. 
Extras Tab
You can select output options for your document. See “Printing a 
Document” on page 13 for more information about accessing the printer 
properties.
Click the 
Extras tab to access the following feature:  
Watermark
You can create a background text image to be printed on each page 
of your document. 
For details, see “Using Watermarks” on page 22.
Overlay
Overlays are often used to take  the place of preprinted forms and 
letterhead paper. 
For details, see “Using Overlays” on page 23.
Output Options
• Print Subset : You can set the sequence in which the pages print. 
Select the print order from the drop-down list.
•
Normal (1,2,3): Your printer prints all pages from the first page to 
the last page.
• Reverse All Pages (3,2,1) : Your printer prints all pages from the 
last page to the first page.
•
Print Odd Pages: Your printer prints only the odd numbered pages 
of the document.
•
Print Even Pages: Your printer prints only the even numbered 
pages of the document.
• Use Printer Fonts : When Use Printer Fonts is checked, the 
printer uses the fonts that are st ored in its memory (resident fonts) 
to print your document, rather than downloading the fonts used in 
your document. Because downloading fonts takes time, selecting 
this option can speed up your printing time. When using Printer 
fonts, the printer will try to match the fonts used in your document 
to those stored in its memory. If, however, you use fonts in your 
document that are very  different from those resident in the printer, 
your printed output will appear very  different from what it looks like 
on the screen. 
This feature is available only when you use the 
PCL printer driver.
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							Basic Printing
18
About Tab
Use the About tab to display the copyright notice and the version 
number of the driver. If you have an Internet browser, you can connect 
to the Internet by clicking on t he web site icon. See “Printing a 
Document” on page 13 for more information about accessing printer 
properties.
Printer Tab
If you access printer properties through the Printers folder, you can view 
the 
Printer tab. You can set the printer configuration.
The following procedure is for Windows XP. For other Windows OS, refer 
to the corresponding Windows Users Guide or online help.
1Click the Windows Start menu. 
2Select Printers and Faxes.
3Select your printer driver icon. 
4Right-click on the printer driver icon and select Properties.
5Click the Printer tab and set the options.  
High Altitude Correction
If your printer is going to be used  at a high altitude, checking this 
option will optimize the print quality for those circumstances. 
Using a Favori te Setting 
The Favorites option, which is visible on eac h properties tab, allows you 
to save the current properties settings for future use. 
To  s a v e  a  
Favorites item:
1Change the settings as needed on each tab. 
2Enter a name for the item in the Favorites input box. 
3Click Save. 
When you save 
Favorites, all current driver settings are saved.
To use a saved setting, select the item from the 
Favorites drop down list. 
The printer is now set to print according to the Favorites setting you 
selected. 
To delete a Favorites item, sele ct it from the list and click 
Delete. 
You can also restore the printer driver’s default settings by selecting 
Printer Default from the list. 
Using Help
Your printer has a help screen that  can be activated by clicking the Help 
button in the printer properties window. These help screens give detailed 
information about the printer features  provided by the printer driver.
You can also click   from the upper right corner of the window, and 
then click on any setting. 
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							Advanced Printing
19
4Advanced Printing
This chapter explains printing options and advanced printing tasks. 
NOTE: 
• Your printer driver 
Properties window that appears in this User’s 
Guide may differ depending on the printer in use. However the 
composition of the printer  properties window is similar.
• If you need to know the exact name of your printer, you can check the 
supplied CD-ROM.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up Printing)
• Printing Posters
• Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One Sheet 
of Paper (N-Up Printing) 
You can select the number of pages  to print on a single sheet of paper. 
To print more than one page per sheet, the pages will be reduced in size 
and arranged in the order you specify. You can print up to 16 pages on 
one sheet.  
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13.
2From the Layout tab, choose Multiple Pages per Side in the 
Layout Type drop-down list. 
3Select the number of pages you want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the 
Pages per Side drop-down list.
4Select the page order from the Page Order drop-down list, if 
necessary.
 
Check Print Page Border to print a border around each page on 
the sheet. 
5Click the Paper tab, select the paper source, size, and type.
6Click OK and print the document. 
12
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							Advanced Printing
20
Printing Posters
This feature allows you to print a single-page document onto 4, 9, or 16 
sheets of paper, for the purpose of pa sting the sheets together to form 
one poster-size document.
NOTE: The poster printing option is available when 600 dpi is selected 
in the resolution option on the Graphic tab.
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13.
2Click the Layout tab, select Poster Printing in the Layout Type 
drop-down list.
3Configure the poster option:
You can select the page layout from 
Poster, Poster, 
Poster or Custom. If you select Poster, the output 
will be automatically stretched to cover 4 physical pages. If the 
option is set to Custom, you can  enlarge the original from 150% to 
400%. Depending on the level of t he enlargement, the page layout 
is automatically adjusted to 
Poster, Poster, 
Poster. 
Specify an overlap in millimeters or  inches to make it easier to 
pasting the sheets together. 
4Click the Paper tab, select the paper source, size, and type.
5Click OK and print the document. You can complete the poster by 
pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets 
This printer feature allows you to print your document on both sides of 
the paper and arranges the pages so that the paper can be folded in half 
after printing to produce a booklet. 
1To change the print settings from your software application, access 
the printer properties. See “Printing a Document” on page 13.
2From the Layout tab, choose Booklet Printing from the Layout 
Ty p e
 drop-down list. 
NOTE: The Booklet Printing option is not available for all paper sizes. 
In order to find out the available paper  size for this feature, select the 
paper size in the 
Size option on the Paper tab, then check if the 
Booklet Printing in a Layout Type drop-down list on the Layout tab is 
activated.
3Click the Paper tab, and select the paper source, size, and type.
4Click OK and print the document.
5After printing, fold and staple the pages. 
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							Advanced Printing
21
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, decide 
how you want your document oriented.
The options are:
•Printer Setting , if you select this option, this feature is 
determined by the setting you’ve ma de on the control panel of the 
printer. 
If this option does not appear, your printer does not have 
this feature.
•None
•Long Edge, which is the conventional la yout used in book binding.
•
Short Edge, which is the type often used with calendars.
• Reverse Duplex Printing , allows you to select general print order 
compare to duplex print order. 
If this option does not appear, 
your printer does not have this feature.
NOTE: 
• Do not print on both sides of labels, transparencies, envelopes, or 
thick paper. Paper jamming and damage to the printer may result. 
1To change the print settings from your software application, access 
printer properties. “Printing a Document” on page 13.
2From the Layout tab, select the paper orientation.
3From the Double-sided Printing section, select the binding option 
you want.     
4Click the Paper tab and select the paper source, size, and type.
5Click OK and print the document.
 Long Edge▲ Short Edge▲
25 3
2
5
3
2
53
2
53
Printing a Reduced or Enlarged 
Document 
You can change the size of a page’s content to appear larger or smaller 
on the printed page. 
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 
2From the Paper tab, select Reduce/Enlarge in the Printing Type 
drop-down list. 
3Enter the scaling rate in the Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a Selected 
Paper Size
This printer feature allows you to scale your print job to any selected 
paper size regardless of the digita l document size. This can be useful 
when you want to check fine details on a small document. 
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13.
2From the Paper tab, select Fit to Page in the Printing Type drop-
down list. 
3Select the correct size from the Output size drop-down list.
4Select the paper source, size, and type in Paper Options.
5Click OK and print the document.
A
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							Advanced Printing
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Using Watermarks
The Watermark option allows you to print text over an existing document. 
For example, you may want to have large gray letters reading “DRAFT” 
or “CONFIDENTIAL” printed diagonally across the first page or all pages 
of a document. 
There are several predefined watermarks that come with the printer, and 
they can be modified, or you can add new ones to the list. 
Using an Existing Watermark
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 
2Click the Extras tab, and select the desired watermark from the 
Watermark drop-down list. You will see the selected watermark in 
the preview image. 
3Click OK and start printing. 
NOTE: The preview image shows how t he page will look when it is 
printed.
Creating a Watermark
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 
2Click the Extras tab, and click the Edit button in the Watermark 
section. The 
Edit Watermark window appears. 
3Enter a text message in the Watermark Message box. You can 
enter up to 40 characters. The message displays in the preview 
window.
When the 
First Page Only box is checked, the watermark prints on 
the first page only.
4Select watermark options. 
You can select the font name, styl e, size, or grayscale level from 
the 
Font Attributes section and set the angle of the watermark 
from the 
Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have finis hed editing, click OK and start printing. 
To stop printing the watermark, select 
(No Watermark) from the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 
2Click the Extras tab and click the Edit button in the Watermark 
section. The Edit Watermark window appears.
3Select the watermark you want to edit from the Current 
Watermarks
 list and change the watermark message and options. 
4Click Update to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13.
2From the Extras tab, click the Edit button in the Watermark 
section. The 
Edit Watermark window appears. 
3Select the watermark you want to delete from the Current 
Watermarks
 list and click Delete. 
4Click OK until you exit the Print window.
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							Advanced Printing
23
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive 
(HDD) as a special file format that can be printed on any document. 
Overlays are often used to take the place of preprinted forms and 
letterhead paper. Rather than using preprinted letterhead, you can 
create an overlay containing the exact  same information that is currently 
on your letterhead. To print a letter with your company’s letterhead, you 
do not need to load preprinted letter head paper in the printer. You need 
only tell the printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing 
your logo or image.
1Create or open a document containing  text or an image for use in a 
new page overlay. Position the items exactly as you wish them to 
appear when printed as an overlay.
2To save the document as an overlay, access printer properties. See 
“Printing a Document” on page 13.
3Click the Extras tab, and click Edit button in the Overlay section. 
4In the Edit Overlay window, click Create Overlay. 
5In the Create Overlay window, type a name of up to eight 
characters in the 
File name box. Select the destination path, if 
necessary. (The default is C:\Formover).
6Click Save. The name appears on the Overlay List box. 
7Click OK or Ye s  to finish creating. 
The file is not printed. Instead it  is stored on your computer hard 
disk drive. 
NOTE: The overlay document size must  be the same as the documents 
you print with the overlay. Do not create an overlay with a watermark. 
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your 
document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software application, access 
printer properties. See “Printing a Document” on page 13. 
3Click the Extras tab. 
4Select the desired overlay from the Overlay drop-down list box. 
5If the overlay file you want does not appear in the Overlay list, click 
Edit button and Load Overlay, and select the overlay file. 
If you have stored the overlay file you want to use in an external 
source, you can also load the file when you access the 
Load 
Overlay
 window. 
After you select the file, click 
Open. The file appears in the Overlay 
List
 box and is available for printing.  Select the overlay from the 
Overlay List box. 
6If necessary, click Confirm Page Overlay When Printing. If this 
box is checked, a message window appears each time you submit 
a document for printing, asking you to  confirm your wish to print an 
overlay on your document. 
If this box is not checked and an overlay has been selected, the 
overlay automatically prints with your document. 
7Click OK or Ye s until printing begins. 
The selected overlay downloads with your print job and prints on 
your document. 
NOTE: The resolution of the overlay  document must be the same as 
that of the document you will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the Extras tab. 
2Click the Edit button in the Overlay section. 
3Select the overlay you want to delete from the Overlay List box. 
4Click Delete Overlay. 
5When a confirming message window appears, click Ye s.
6Click OK until you exit the Print window.
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							Using Windows PostScript Driver (WorkCentre 3220)
24
5Using Windows PostScript 
Driver (WorkCentre 3220)
If you want to use the PostScript driver provided with your system CD-
ROM to print a document.
PPDs, in combination with the PostSc ript driver, access printer features 
and allow the computer to communicate  with the printer. An installation 
program for the PPDs is provided  on the supplied software CD-ROM. 
Printer Settings
You can use the printer properties window, which allows you to access 
all of the printer options you need when using your printer. When the 
printer properties are displayed, you can review and change the settings 
needed for your print job. 
Your printer properties window may differ, depending on your operating 
system. This Software User’s Guide shows the Properties window for 
Windows XP.
Your printer driver 
Properties window that appears in this User’s Guide 
may differ depending on the printer in use.
NOTES:
• Most Windows applications will over ride settings you specify in the 
printer driver. Change all print settings available in the software 
application first, and change any remain ing settings using the printer 
driver. 
• The settings you change remain in effect only while you are using the  current program. 
To make your changes permanent, make them in 
the Printers folder. 
• The following procedure is for Windows XP. For other Windows OS,  refer to the corresponding Windows Users Guide or online help.
1. Click the Windows Start button.
2. Select  Printers and Faxes .
3. Select  your printer driver icon .
4. Right-click on the printer driver icon and select  Printing Preferences .
5. Change the settings on each tab, click OK.
Advanced
You can use advanced settings by clicking the Advanced button. 
• Paper/Output  this option allows you to select the size of the 
paper loaded in the tray.
• Graphic
 this option allows you to adjust the print quality for your 
specific printing needs.
• Document Options
 this options allow you to set the PostScript 
options or printer features.
Using Help
You can click   from the upper right corner of the window, and then 
click on any setting. 
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