Xerox WorkCentre 3220DN User Manual

							Sharing the Printer Locally
25
6Sharing the Printer Locally
You can connect the printer directly to a selected computer, which is 
called “host computer,” on the network. 
The following procedure is for Windows XP. For other Windows OS, refer 
to the corresponding Windows Users Guide or online help.
NOTES: 
• Check the Operating System (s) that are compatible with your printer. 
Please refer to the OS Compatibility  section of Printer Specifications 
in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can check the 
supplied CD-ROM.
Setting Up a Host Computer
1Start Windows. 
2From the Start menu select Printers and Faxes. 
3Double-click your printer driver icon. 
4From the Printer menu, select Sharing. 
5Check the Share this printer box.
6Fill in the Shared Name field, and then click OK.
Setting Up a Client Computer 
1Right-click the Windows Start button and select Explore.
2Select My Network Places  and then right-click Search for 
Computers
.
3Fill in the IP address of host computer in Computer name field, 
and click 
Search. (In case host computer requires User name and 
Password, fill in User ID and passwor d of host computer account.)
4Double-click Printers and Faxes.
5Right-click printer driver icon, select Connect.
6Click Ye s, if the installation confirm message appears.
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							Scanning
26
7Scanning
Scanning with your machine lets you turn pictures and text into digital 
files on your computer. Then you can fax or e-mail the files, display them 
on your web site or use them to creat e projects that you can print using 
Xerox software or the WIA driver.
This chapter includes:
• Scanning Process with TWAIN-enabled Software
• Scanning Using the WIA Driver
NOTES: 
• Check the Operating System(s) that are compatible with your  printer. Please refer to the OS Compatibility section of Printer 
Specifications in your Printer User’s Guide.
• You can check your printer name in the supplied CD-ROM.
• The maximum resolution that can be achieved depends upon  various factors, including computer speed, available disk space, 
memory, the size of the image being scanned, and bit depth 
settings. Thus, depending on your system and what you are 
scanning, you may not be able to scan at certain resolutions, 
especially using enhanced dpi.
Scanning Process with TWAIN-
enabled Software 
If you want to scan documents using other software, you will need to use 
TWAIN-compliant software, such as Adobe Photoshop. The first time 
you scan with your machine, select it as your TWAIN source in the 
application you use. 
The basic scanning process involves a number of steps:
1Make sure that your machine and computer are turned on and 
properly connected to each other.
2Load the document(s) face up into the DADF (or ADF).
OR
Place a single document face down on the document glass.
3Open an application, such as  PhotoDeluxe or Photoshop. 
4Open the TWAIN window and set the scan options.
5Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for acquiring an 
image. Please refer to the user’s guide of the application.
Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver 
for scanning images. WIA is one of the standard components provided 
by Microsoft
® Windows® XP and works with digital cameras and 
scanners. Unlike the TWAIN driver, the WIA driver allows you to scan 
and easily manipulate images wit hout using additional software.
NOTE: The WIA driver works only on Windows XP/Vista with USB port. 
Windows XP
1Load the document(s) face up into the DADF (or ADF).
OR
Place a single document face down on the document glass.
2From the Start menu on your desktop window, select Settings, 
Control Panel, and then Scanners and Cameras.
3Double click your scanner driver icon. The Scanner and Camera 
Wizard launches.
4Choose your scanning preferences and click Preview to see how 
your preferences affect the picture.
5Click Next.
6Enter a picture name, and select  a file format and destination to 
save the picture.
7Follow the on-screen instructions to  edit the picture after it is copied 
to your computer.
Windows Vista
1Load the document(s) face up into the DADF (or ADF).     OR
Place a single document face  down on the document glass.
2Click Start → Control Panel → Scanners and Cameras. 
3Click on Scan a document or picture. Then Windows Fax and 
Scan 
 application is opened automatically.
NOTE: 
• To view scanners, user can click on 
View scanners and cameras. 
• If there is not 
Scan a document or picture, open the MS paint 
program and click From Scanner or Camera... on File menu. 
4Click New Scan and then scan driver is opened.
5Choose your scanning preferences and click Preview to see your 
preferences affect the picture.
6Click Scan.
NOTE: If you want to cancel the scan job, press the  Cancel button on 
the Scanner and Camera Wizard.
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							Using Utility Applications
27
8Using Utility Applications
If an error occurs while printing, the Status Monitor window appears, 
showing the error. 
NOTES:
• To use this program, you need:
- To check for Operating System(s)  that are compatible with your 
printer, refer to Printer Specifications in your Printer User’s Guide.
- Internet Explorer version 5.0 or higher for flash animation in HTML  Help.
• If you need to know the exact name of your printer, you can check the 
supplied CD-ROM.
Using Printer Settings Utility
Using the Printer Settings Utility , you can configure and check print 
settings. 
1From the Start menu, select Programs or All Programs  → your 
printer driver icon 
→ Printer Settings Utility.
2Change the settings. 
3To send the changes to the printer, click the Apply button.
Using Onscreen Help
For more information about Printer Settings Utility, click   . 
Opening the Troubleshooting Guide
Double click the Status Monitor icon on the Windows task bar.
Or, from the 
Start menu, select Programs or All Programs  → your 
printer driver icon
 → Troubleshooting Guide.
Double click this icon.
Changing the Status Monitor Program 
Settings
Select the Status Monitor icon on the Windows task bar and right-click 
on the 
Status Monitor icon. Select Options.
The following window opens.
• Display when job is finished for network printer  shows the 
Status Monitor balloon when your job is complete. 
• Display when error occurs during printing  shows the Status 
Monitor balloon when an error occurs during printing.
• Schedule an automatic status checking every  allows the 
computer to update the printer st atus regularly. Setting the value 
close to 1 second causes the com puter to check the printer status 
more frequently, thereby allowing a faster response to any printer 
error.
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							Using Your Printer in Linux
28
9Using Your Printer in Linux 
You can use your machine in a Linux environment. 
This chapter includes:
• Getting Started
• Installing the Unified Linux Driver
• Using the Unified Driver Configurator
• Configuring Printer Properties
• Printing a Document
• Scanning a Document
Getting Started
The supplied CD-ROM provides you with Xerox’s Unified Linux Driver 
package for using your machine with a Linux computer.
Xerox’s Unified Linux Driver package contains printer and scanner 
drivers, providing the ability to print documents and scan images. The 
package also delivers powerful applications for configuring your machine 
and further processing of the scanned documents.
After the driver is installed on your Linux system, the driver package 
allows you to monitor a number of  machine devices via the USB port. 
The acquired documents can then be edited, printed on the same local 
or network machine devices, sent by e-mail, uploaded to an FTP site, or 
transferred to an external OCR system.
The Unified Linux Driver package is supplied with a smart and flexible 
installation program. You dont need to search for additional components 
that might be necessary for the Unifi ed Linux Driver software: all required 
packages will be carried onto your  system and installed automatically; 
this is possible on a wide set of the most popular Linux clones.
Installing the Unified Linux Driver
Installing the Unified Linux Driver
1Make sure that you connect your machine to your computer. Turn 
both the computer and the machine on.
2When the Administrator Login window appears, type in root in the 
Login field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer 
software. If you are not a super user, ask your system administrator.
3Insert the printer software CD-ROM. The CD-ROM will 
automatically run.
If the CD-ROM does not automatica lly run, click the   icon at the 
bottom of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /
mnt/cdrom,
[root@localhost root ]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]# cd /mnt/cdrom/Linux
[root@localhost root ]#./install.sh 
If you still failed to run the  CD-ROM, type the followings in 
sequence:
[root@localhost root ]#umount /dev/hdc
[root@localhost root ]#mount -t iso9660 /dev/hdc /mnt/cdrom
NOTE: The installation program runs  automatically if you have an 
autorun software package installed and configured.
4When the welcome screen appears, click Next.
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							Using Your Printer in Linux
29
5When the installation is complete, click Finish.
The installation program has added t he Unified Driver Configurator 
desktop icon and Xerox Unified Driver group to the system menu 
for your convenience. If you hav e any difficulties, consult the 
onscreen help that is available through your system menu or can 
otherwise be called from the dr iver package windows applications, 
such as 
Unified Driver Configurator or Image Manager.
NOTE: Installing the driver  in the text mode:
• If you do not use the graphical interface or have failed the driver 
installation, you have to use the driver in the text mode.
• Follow the step 1 to 3, then type [root@localhost Linux]# ./install.sh,  than follow the instruction on  the terminal screen. Then the 
installation completes.
• When you wan to uninstall the driver,  follow the installation instruction 
above, but type [root@localhost Linux]#  ./uninstall.sh on the terminal 
screen.
Uninstalling the Unified Linux Driver
1When the Administrator Login window appears, type in root in the 
Login field and enter the system password.
NOTE: You must log in as a super user (root) to install the printer 
software. If you are not a super user, ask your system administrator.
2Insert the printer software CD-ROM. The CD-ROM will 
automatically run.
If the CD-ROM does not automatica lly run, click the   icon at the 
bottom of the desktop. When the Terminal screen appears, type in:
If the CD-ROM is secondary master and the location to mount is /
mnt/cdrom,
[root@localhost root ]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]# cd /mnt/cdrom/Linux
[root@localhost root ]#./uninstall.sh 
NOTE: The installation program runs  automatically if you have an 
autorun software package installed and configured.
3Click Uninstall.
4Click Next. 
5Click Finish.
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							Using Your Printer in Linux
30
Using the Unified Driver Configurator
Unified Linux Driver Configurator is a tool primarily intended for 
configuring Printer or MFP devices.  Since an MFP device combines the 
printer and scanner, the Unified Linux  Driver Configurator provides 
options logically grouped for printer and scanner functions. There is also 
a special MFP port option responsible  for the regulation of access to an 
MFP printer and scanner via a single I/O channel.
After installing the Unified Linux  driver, the Unified Linux Driver 
Configurator icon will automat ically be created on your desktop.
Opening the Unified Driver Configurator
1Double-click Unified Driver Configurator on the desktop.
You can also click the St artup Menu icon and select 
Xerox Unified 
Driver
 and then Unified Driver Configurator.
2Press each button on the Modules  pane to switch to the 
corresponding configuration window.   
You can use the onscreen help by clicking 
Help.
3After changing the configurations, click Exit to close the Unified 
Driver Configurator.
Printers Configuration button
Scanners Configuration button
Ports Configuration button
Printers Configuration
Printers configuration has the two tabs: Printers and Classes. 
Printers Tab
You can see the current system’s prin ter configuration by clicking on the 
printer icon button on the left side of  the Unified Driver Configurator 
window.
You can use the following printer control buttons:
•Refresh: renews the available printers list.
•
Add Printer: allows you to add a new printer.
•
Remove Printer: removes the selected printer.
•
Set as Default: sets the current printer as a default printer.
•
Stop/Start: stops/starts the printer.
•
Test: allows you to print a test page to check if the machine is 
working properly.
•
Properties: allows you to view and change the printer properties. 
For details, see page 32.
Shows all of the 
installed printer.
Switches to Printer 
configuration.
Shows the status, 
model name and URI of 
your printer.
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							Using Your Printer in Linux
31
Classes Tab
The Classes tab shows a list of available printer classes.
•Refresh: Renews the classes list.
•
Add Class...: Allows you to add a new printer class.
•
Remove Class: Removes the select ed printer class.
Scanners Configuration
In this window, you can monitor the  activity of scanner devices, view a 
list of installed Xerox MFP devices, change device properties, and scan 
images.
•Properties...: Allows you to change the scan properties and scan 
a document. See page 33.
•
Drivers...: Allows you to monitor the activity of the scan drivers.
Shows the status of the class 
and the number of printers in 
the class.
Shows all of the 
printer classes.
Switches to 
Scanners 
configuration.
Shows all of the 
installed scanners.
Shows the vendor, model 
name and type of your 
scanner. 
Ports Configuration
In this window, you can view the list  of available ports, check the status 
of each port and release a port that is stalled in busy state when its owner 
is terminated for any reason.
•Refresh: Renews the available ports list.
•
Release port: Releases the selected port.
Sharing Ports Between Printers and Scanners 
Your machine may be connected to a host computer via USB port. Since 
the MFP device contains more than one device (printer and scanner), it 
is necessary to organize proper access of “consumer” applications to 
these devices via the single I/O port.
The Xerox Unified Linux Driver package provides an appropriate port 
sharing mechanism that is used by Xerox printer and scanner drivers. 
The drivers address their devices via so-called MFP ports. The current 
status of any MFP port can be viewed  via the Ports Configuration. The 
port sharing prevents you from a ccessing one functional block of the 
MFP device, while another block is in use.
When you install a new MFP device onto your system, it is strongly 
recommended you do this with the a ssistance of an Unified Driver 
Configurator. In this case you will be asked to choose I/O port for the new 
device. This choice will provide the  most suitable configuration for MFP’s 
functionality. For MFP scanners I/O ports are being chosen by scanner 
drivers automatically, so proper  settings are applied by default.
Switches to 
ports 
configuration.
Shows the port type, 
device connected to the 
port and status
Shows all of the 
available ports.
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							Using Your Printer in Linux
32
Configuring Printer Properties
Using the properties window provided by the Printers configuration, you 
can change the various properties for your machine as a printer.
1Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2Select your machine on the available printers list and click 
Properties.
3The Printer Properties window opens.
The following five tabs disp lay at the top of the window:
• 
General: allows you to change the printer location and name. 
The name entered in this tab displays on the printer list in 
Printers configuration.
• 
Driver: allows you to view or select another printer driver. By 
clicking 
Options, you can set the default device options.
• 
Jobs: shows the list of print jobs. Click Cancel job to cancel the 
selected job and select the 
Show completed jobs check box to 
see previous jobs on the job list.
• 
Classes: shows the class that your printer is in. Click Add to 
Class
 to add your printer to a specific class or click Remove 
from Class
 to remove the printer from the selected class.
4Click OK to apply the changes and close the Printer Properties 
Window.
Printing a Document
Printing from Applications
There are a lot of Linux applications  that you are allowed to print from 
using Common UNIX Printing System (CUPS). You can print on your 
machine from any such application.
1From the application you are using, select Print from the File 
menu.
2Select Print directly using lpr.
3In the LPR GUI window, select  the model name of your machine 
from the Printer list and click 
Properties.
4Change the printer and print job properties.
The following four tabs disp lay at the top of the window.
• 
General - allows you to change the paper size, the paper type, 
and the orientation of the doc uments, enables the duplex 
feature, adds start and end banners, and changes the number of 
pages per sheet.
Click.
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							Using Your Printer in Linux
33
• Text - allows you to specify the page margins and set the text 
options, such as spacing or columns.
• 
Graphics - allows you to set image options that are used when 
printing images/files, such as co lor options, image size, or image 
position.
• 
Device: allows you to set the print resolution, paper source, and 
destination.
5Click Apply to apply the changes and close the Properties window. 
6Click OK in the LPR GUI window to start printing.
7The Printing window appears, allowing you to monitor the status of 
your print job.
To abort the current job, click 
Cancel.
Printing Files
You can print many different types of files on the Xerox machine device 
using the standard CUPS way - directly  from the command line interface. 
The CUPS lpr utility allows you do that. But the drivers package replaces 
the standard lpr tool by a much more user-friendly LPR GUI program.
To print any document file:
1Ty p e  lpr  from the Linux shell command line and 
press 
Enter. The LPR GUI window appears.
When you type only 
lpr and press Enter, the Select file(s) to print 
window appears first. Just select any  files you want to print and 
click 
Open. 
2In the LPR GUI window, select your printer from the list, and 
change the printer and print job properties.
For details about the properties window, see page 32.
3Click OK to start printing.
Scanning a Document
You can scan a document using the Un ified Driver Configurator window.
1Double-click the Unified Driver Configurator on your desktop.
2Click the   button to switch to Scanners Configuration.
3Select the scanner on the list. 
When you have only one MFP device and it is connected to the 
computer and turned on, your scanner appears on the list and is 
automatically selected.
If you have two or more scanners attached to your computer, you 
can select any scanner to work at any time. For example, while 
acquisition is in progress on the first scanner, you may select the 
second scanner, set the device options and start the image 
acquisition simultaneously.
4Click Properties.
5Load the document to be scanned face up into the ADF (Automatic 
Document Feeder) or face  down on the document glass.
6Click Preview in the Scanner Properties window.
Click your 
scanner.
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							Using Your Printer in Linux
34
The document is scanned and the image preview appears in the 
Preview Pane.
7Change the scan options in the Image Quality and Scan Area 
sections.• 
Image Quality: allows you to select the color composition and 
the scan resolution for the image.
• 
Scan Area: allows you to select the page size. The Advanced 
button enables you to set the page size manually.
If you want to use one of the pr eset scan option settings, select 
from the Job Type drop-down list.  For details about the preset Job 
Type settings, see page 34.
You can restore the default settin g for the scan options by clicking 
Default.
8When you have finished, click Scan to start scanning.
The status bar appears on the bottom  left of the window to show 
you the progress of the scan.  To cancel scanning, click 
Cancel.
9The scanned image appears in the new Image Manager tab.
If you want to edit the scanned  image, use the toolbar. For further 
details about editing an image, see page 34.
10When you are finished, click Save on the toolbar.
Drag the pointer to set 
the image area to be 
scanned.
11Select the file directory where  you want to save the image and 
enter the file name. 
12Click Save.
Adding Job Type Settings
You can save your scan option settings to retrieve for a later scanning.
To save a new Job Type setting:
1Change the options from the Scanner Properties window.
2Click Save As.
3Enter the name for your setting.
4Click OK. 
Your setting is added to the Saved Settings drop-down list.
To save a Job Type setting for the next scan job:
1Select the setting you want to  use from the Job Type drop-down 
list.
2The next time you open the Scanner Properties window, the saved 
setting is automatically selected for the scan job.
To delete a Job Type setting:
1Select the setting you want to delete from the Job Type drop-down 
list.
2Click Delete.
The setting is deleted from the list
Using the Image Manager
The Image Manager application provides you with menu commands and 
tools to edit your scanned image.
Use these tools to 
edit the image.
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