Xerox Phaser 8860MFP User Manual

Phaser® 8560MFP/8860MFP Multifunction Printer
6-1
This chapter includes:
 ■Basic Faxing 
on page 6-2
■Adding Individual and Group Speed Dial Entries  on page 6-5
■Faxing Multiple Recipients Using Send List on page 6-12
■Selecting Fax Options on page 6-14
■Managing Fax Functions  on page 6-17
■Solving Fax Problems on page 6-25
See also:  Using the Fax tutorial at  www.xerox.com/office/8560MFPsupport
 or 
www.xerox.com/office/8860MFPsupport
Note: Some of the features descri bed in this chapter may not be...

Basic Faxing
Phaser® 8560MFP/8860M FP Multifunction Printer
6-2
Basic Faxing
This section includes:
■Sending a Fax from the Printer  on page 6-2
■Sending a Fax from Your Computer  on page 6-3
Note: For additional faxing information, print the Faxing Guide. On the control panel, press 
the  Fax  button, select 
Faxing Guide, and then press the  OK button to print the guide.
Sending a Fax from the Printer
To quickly send a fax from the system to a single recipient using factory defaults:
1. Select one of...

Basic Faxing
Phaser® 8560MFP/8860MFP Multifunction Printer 6-3
Sending a Fax from Your Computer
You can send a fax to the system from an  application on your Windows or Macintosh 
computer. 
Windows Applications
To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista 
application:
1. Access the application’s  Print dialog box, select your Phaser 8560MFP/8860MFP printer, 
and then click the  Properties button to open the printer driver.
2. On the  Paper/Output  tab, select...

Basic Faxing
Phaser® 8560MFP/8860M FP Multifunction Printer
6-4
Macintosh Applications
To send a fax from a Macintosh OS X, version 10.3 and higher application:
1. Access the application’s  Print dialog box. 
2. Select your Phaser 8560MFP/8860MFP printer in the  Printer drop-down list.
3. Select  Fax from the  Job Type  drop-down list, and then click the  Lan Fax Setup button.
4. Click the  Fax Recipients  button and then select on e of the following options:
■Add Fax Recipients: Select this option to...

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-5
Adding Individual and Group Speed Dial Entries
This section includes:
■Adding an Individual  on page 6-6
■Adding a Group on page 6-8
■Editing or Deleting an Individual Speed Dial Entry  on page 6-10
■Editing or Deleting a Group Speed Dial Entry on page 6-11
You can create and save fax information for individuals or groups to whom you often send 
faxes. This saves time so that you can quickly select saved...

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-6
Adding an Individual
Set up and save individual names and fax numb ers to easily access them when you want to 
send a fax.
Using the Control Panel 
To add an individual speed dial entry:
1. On the control panel, press the  Speed Dial button. 
2. Select 
Individual, and then press the  OK button. The Individual screen appears. If names 
and numbers have been previously  entered, they are displayed. 
3....

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-7
Using CentreWare IS
To add an individual speed dial entry:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Properties  tab, and then click  Individual Directory  in the Fax Settings  folder.
4. Select one of the following options:
a.Import : Click the  Import option in the  Individual Directory  field, and then browse 
to select an individual’s...

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-8
Adding a Group
Set up and save group names to easily access them when you want to send a fax to a group. 
Groups can include both individual and group entries once they have been set up. 
Note: Individual entries must be set up before groups can be defined.
Using the Control Panel
Use the control panel to add or remove individuals or groups from the speed dial group.
Setting Up a Group
To set up a group:
1....

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-9
Removing an Entry from a Group
To remove an entry:
1. On the control panel, press the  Speed Dial button.
2. Select 
Group, and then press the  OK button. 
3. Select the group you want to change from the list displayed, and then press the  OK button. 
4. To remove an individual from this group:
a.Select 
Remove Individual, and then press the  OK button. This option appears when 
there are one or more...

Adding Individual and Group Speed Dial Entries
Phaser® 8560MFP/8860M FP Multifunction Printer
6-10
Using CentreWare IS
To add a group speed dial entry:
1. Launch your web browser.
2. Enter your system’s IP address in the browser’s  Address field.
3. Select the  Properties  tab, and then click  Group Directory in the Fax Settings  folder.
4. Click the  Add button and then enter the appropriate  information in the following fields:
■Group No.: Select a number from the drop-down  field. This determines...