Xerox Phaser 3635mfpx Manual

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Xerox Phaser 3635 User Guide175
switched on, the machine will block ALL incoming faxes listed in the Junk Fax 
Numbers list.
Junk Fax Numbers List
To add a number to the list touch an empty list location to highlight it and then 
touch the Edit List button.
Input the last 7 digits of the number you wish to block using the keypad and then 
select the Save button. 
Repeat this process for all the numbers you want to block up to a maximum of 10 
numbers and then select the Save button.
To delete a number from this directory, touch the line number to highlight it, then 
select the Edit List button. Press C (Clear) on the keypad to clear the number and 
then select the Save button.
Receive ModeThis feature allows you to switch between Telephone, Answering Machine/Fax and 
Fax receive options.
Te l e p h o n e
Use to operate in manual mode. When a call is received, pick up the external phone 
handset. If a fax tone can be heard, press Start and replace the handset.
Fa x  
The machine answers the incoming call and immediately switches to fax receive 
mode.
Answering Machine/Fax
Use if attaching an answering machine to the machine. If the machine detects a 
fax tone, it switches to fax mode automatically.
Remote CodeWhen enabled, enter the external phone key (0-9) to start the fax receive.
Secure PollingThe machine can be programmed to send documents in the user’s absence when 
polled. When enabled, a Polling Passcode is required to access the documents 
stored for Secure Polling.
Add, Delete or Save passcodes to the Polling Passcodes list. 
Retained Documents Policy
Tools > User Interface > Fax Service Settings > Documents Received in Mailbox
The Retained Documents Policy feature allows the machine administrator to 
sp e c i f y  t h e  p e ri o d  o f  t i m e  t h a t  f a x e s w i l l  b e  h e l d i n  t h e  m a c h i n e  m e m o r y  o n c e  t h e y  
have been printed from a mailbox or sent to a polling recipient.  
						

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A different time period may be specified for documents received in mailboxes and 
for documents stored for polling (whether in general memory or a private mailbox). 
Choose the appropriate option and select whether to Delete on Print or Keep.
Mailbox Setup
Tools > User Interface > Fax Service Settings > Mailbox Setup
The Mailbox Setup feature allows the System Administrator to edit the mailbox id, 
passcode and name. The System Administrator can also enable or disable the 
Mailbox Notification feature that sets whether a user receives fax notification or 
not.
Line Configuration
The fax option supports one analogue telephone line. This feature enables the 
System Administrator to configure the fax lines for PSTN (Public Switching 
Telephone Network) systems. Set the dial type of the line to either Tone or Pulse. 
Enter the Fax Number and Machine Name (a friendly or easy-to-remember fax 
name).
Tools > User Interface > Fax Service Settings > Line Configuration
Fa x  Re p o r t
This facility allows you to enable the Always Print and Print on Error features for 
the reports below. An Auto-Print feature can be used for the Transmission/
Receive Report.
Tools > User Interface > Fax Service Settings > Fax Report
•Transmission/Receive Report: Reports details on recently transmitted or 
received faxes.
•Confirmation Report: Reports transmission status and can be printed after 
every transmission or only when a transmission error occurs.
•Broadcast Report: Reports the success or failure of a fax sent to several 
destinations and can be printed after every transmission or only when a 
transmission error occurs.
•Multipoll Report: Reports the success or failure of a polled fax to several 
destinations and can be printed after every transmission or only when a 
transmission error occurs.
Error Correction Mode
This mode compensates for poor line quality and ensures accurate, error-free 
transmission with any other Error Correction Mode equipped fax machine. 
However, if the line quality is poor, the transmission time may be increased when 
this mode is enabled.
Tools > User Interface > Fax Service Settings > Error Correction Mode 
						

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Setting up Paper Trays
Paper Settings
Default Stock
The Default Stock settings allows the programming of the default paper type and 
c o l o r .  T y p i c a l l y ,  t h i s i s  t h e  m o s t  c o m m o n  s t o c k  t h a t  w i l l  b e  u s e d  i n  t h e  m a c h i n e  a n d  
is the stock that the machine will feed if a specific stock type is not selected. 
Tools > Paper Tray Management > Paper Setting > Default Stock
Paper Substitution
This feature enables the machine to automatically substitute common US and 
metric paper sizes when printing.
If the feature has been turned off, the machine will hold the job and indicate that 
the appropriate paper size should be loaded. If this feature is set to On, the 
machine will automatically substitute the sizes shown on the screen below.
Tools > Paper Tray Management > Paper Setting > Paper Substitution
Default Paper Size
The Default Paper Size settings allows the programming of the default paper size. 
Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 
x 210mm). 
Tools > Paper Tray Management > Paper Setting > Default Paper Size 
						

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Tray  S e t t i n g s
Auto Tray
When the On button is selected, the Auto Tray feature automatically selects the 
paper tray loaded with the paper size closest to the original document. This can be 
overridden on the Basic Copy screen by manually selecting the required tray.
When the Off button is selected, the Auto Tray button is disabled on the Copy 
screen. The tray selection defaults to Tray 1. 
Tray Confirmation Messages
This feature enables the Tray Confirmation message on the display screen. The 
Tray Confirmation message appears when new stock is loaded into the paper trays. 
The user must confirm the paper size and paper type of the new stock.
Tools > Paper Tray Management > Tray Setting > Tray Confirmation Messages 
						

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Machine Presets
Basic Copying Presets
This feature defines the 2 default reduction or enlargement ratios (refer to the 
Reduce/Enlarge Presets topic) that appear in the Reduce/Enlarge panel of the Copy 
screen.
Tools > User Interface > Copy Service Settings > Basic Copy Preset
Reduce/Enlarge Presets
This feature enables the machine administrator to set the 6 default reduction or 
enlargement ratios.
When the Reduce/Enlarge Presets window opens, the default reduction and 
enlargement ratios are displayed. These ratios produce a proportional reduction or 
enlargement of the image. To change one of the preset ratios, touch the 
appropriate preset window and use the keypad to type in the required value. 
The common values show the most frequently used presets depending on the 
market region. For example, in the image below, the values used in the UK market 
are depicted. 
						

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Tools > User Interface > Copy Service Settings > Reduce/Enlarge Preset 
						

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Change Default Settings
Changing the user defaults to reflect the needs of the users will make the machine 
more user-friendly, increasing effectiveness and productivity.
Set (Power Save) Duration Times
This utility enables the System Administrator to modify the default 30 minutes the 
machine will spend between standby and low power modes.
The machine is designed to be energy efficient and will automatically reduce its 
power consumption after periods of inactivity. 
To change the elapsed time for the machine to go from Standby Mode to Low 
Power Mode, select the appropriate time frame, e.g. after 5 minutes duration, after 
45 minutes duration, etc. 
Select the Save button to confirm the change.
Tools > Device Settings > General > Energy Saver
Entry Screen Default
This feature enables the machine administrator to set which screen the user sees 
first.
The Entry Screen appears when the machine resets selections after a user has 
completed a job, or after the Clear All button is pressed. The available options are 
Fe a t u re s, Job Status, Machine Status and All Services. To set one of the options, 
touch the appropriate button and then select Save.
Tools > User Interface > General > Screen Defaults > Entry Screen Default
Job Status Default
Use this feature to set the default screen when the user presses the Job Status 
button to the left of the UI. For a full list of available screens, refer to Job Status 
Screen in the Copy chapter on page 39.
Tools > User Interface > General > Screen Defaults > Job Status Default
Feature Default and Priority
Use this feature to change the priority of the Copy, ID Card Copy, Network 
Scanning, Fax and E-mail features.
The highest priority service will be displayed as the default service on the machine. 
Any remaining services will be accessible through the Services Home button.
Tools > User Interface > General > Screen Defaults > Feature Default and 
Priority 
						

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Language Default
Use this feature to set the User Interface language.
Tools > Device Settings > General >Language > Default and Priority
Audio Tones
Use this feature to enable or disable one of the following audio tones:
When enabled, the tones can be set to either low, medium or high. Select the Te s t 
button to test the tone volume. Select Save to confirm the settings.
Tools > User Interface > General > Audio Tones
To n eDescription
Fa u l t  To n e
Sounds when there is a fault on the machine.
Conflict ToneSounds when there is a system setting conflict.
Selection ToneSounds when a button is selected. 
						

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Software
Software Reset
This utility provides the facility to reset the machine software without switching off 
and switching on the machine.
Tools > Device Settings > Tests & Resets > Software Reset
This facility allows you to reset the System Software. Select the Reset System 
Software button. A pop-up window will appear warning you that jobs in the system 
may be lost and asking you to confirm that you wish to continue. If you confirm 
this message the machine will reboot the system software. 
						

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CRU Replacement Defaults
Customer Replaceable Units (CRUs) are modules within the workings of the 
machine that you can replace when needed. The machine monitors the number of 
copies made for service information purposes. This information helps maintain the 
machine’s productivity and image quality. 
When a module is nearing the end of its life, a message displays advising you to 
order a new module. 
When a module reaches the end of its life, a message displays advising you to 
replace the module.
To easily identify the Customer Replaceable Units the latches are colored orange.
Print Cartridge Reorder Notification
Toner usage depends on the type and the number of images printed. The machine 
calculates how long the toner will last according to your usage of the machine and 
displays the information on the Machine Status - Service Information screen. It 
also uses this information to tell you when to order a new Print Cartridge and when 
to install it. This facility allows you to control how the toner usage monitoring 
system works.
Select the Supplies tab and select the Print Cartridge Reorder Notification 
button.
With the Print Cartridge Status Enabled, the machine will analyze the toner usage 
to predict the percentage of toner remaining and display the information on the 
Machine Status - Service Information screen. When the percentage of toner 
remaining equals the number set in the window on this screen, a message will be 
displayed telling you to order a new Print Cartridge. You can set the percentage 
level the message displays using the scroll buttons.
When the Print Cartridge Reorder Notification threshold is reached a message will 
be displayed. Once you have a new Print Cartridge you can turn the message off 
by selecting the Cancel Current Re-order Message(s) button. The machine will 
display a message when it is time to install the new Print Cartridge.
When the Print Cartridge Status is Disabled, the machine will not predict the toner 
usage and you will not receive a re-order reminder. The Machine Status - Service 
Information screen will say that the toner monitoring function is disabled. When 
the machine has run out of toner you will be told to replace the Print Cartridge.
If you replace the Print Cartridge when instructed to do so by the message on the 
display, the machine will assume that you have installed a new Print Cartridge and 
reset the toner usage counters. However, if you choose to install a new Print 
Cartridge before the message is displayed you will have to reset the toner usage 
counters manually by selecting the Confirm New Print Cartridge Has Been 
Installed button.