Xerox Phaser 3635mfpx Manual

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5Network Scanning
This chapter contains information about the options available within Network Scanning. 
Network Scanning enables the creation of an electronic image file. 
If Network Scanning has been enabled, an electronic file can be created from a hard copy 
original. The electronic file can be filed, faxed, or distributed through e-mail. 
						

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Scan Procedure
This section describes the basic procedure for scanning. Follow the steps below.
Load the Documents – page 86
Select Network Scanning – page 87
Select Network Scanning Template – page 88
Change Feature Settings – page 88
Start the Network Scanning Job – page 89
Job Status Screen – page 89
Stop the Network Scanning Job – page 90
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
Load the Documents
You can load the documents to be scanned either on the Document Glass or 
through the Document Feeder.
Document Feeder:
The following steps explain how to load documents using the document feeder: 
1.Before loading the documents into the document feeder, ensure they are in 
good condition and remove all staples and paper clips.
2.Insert the documents neatly into the 
document feeder, face up. The first 
page should be on top with the 
headings towards the left of the 
machine.
3.Place the stack in the middle of the 
guides aligning the left edge with the 
document feeder tray, and position 
the guides to just touch the edge of 
the documents. 
						

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Document Glass:
The following steps explain how to load documents using the document 
glass:
1.Raise the document feeder.
2.Place the document face down on the document glass, aligned with the tip of 
the registration arrow near the top left of the document glass.
3.Lower the document feeder.
1 Select Network Scanning
Press the Services Home button and select Network Scanning from the displayed 
items. 
1.Press the Services Home button on the control panel.
Registration 
Arrow
Services Home 
button 
						

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2.Select Network Scanning on the touch screen. Ensure that the Network 
Scanning screen is displayed.
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
2 Select Network Scanning Template
Network Scanning uses preset templates created by the System Administrator. 
These templates already contain feature settings customized to the user. Use the 
up/down scroll buttons located to the right of the Template List on the Network 
Scanning tab to move through the list and select a Template. 
For more information on Network Scanning templates, refer to Network Scanning 
on page 92.
3 Change Feature Settings
To temporarily change the template settings, perform the following:
1.Press the Clear All button once on the control panel to cancel any previous 
selections. The control panel returns to the default Entry screen.
2.Select one of the following tabs for the feature required.
Fe a t u reDescription
Network Scanning
Use the features on this tab to select the required template. 
Use this feature also to temporarily change the information 
relating to your original, e.g. color scanning, 2 sided 
originals, etc. 
						

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If necessary, select one of the tabs and configure the network scan settings. For 
information on the individual tabs, refer to the following:
Network Scanning on page 92.
Advanced Settings on page 96.
Layout Adjustment on page 98.
Filing Options on page 100.
4 Start the Network Scanning Job
Press the Start button. The machine scans the originals and transfers them to the 
scan repository identified by the selected template.
5 Job Status Screen
To follow the progress of your scanning job, press the Job Status button on the 
control panel to display the Job Status screen.
The default Job Status screen displays all incomplete jobs, including the queued 
network scan job. If there are no incomplete jobs in progress, the message “No 
Active Jobs” is displayed. For more information on the Job Status screen, refer to 
Job Status Screen in the Copy chapter on page 39.Advanced Settings
Use the features on this tab to update recently created 
templates or temporarily change the scan settings affecting 
appearance and style, e.g. image quality, resolution, file 
size, etc.
Layout Adjustment
Use the features on this tab to temporarily change the 
information relating to your original, e.g. size of scanned 
original, scan to edge.
Filing OptionsUse the features on this tab to manage the file 
destinations, formats and metadata.
Fe a t u reDescription 
						

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6 Stop the Network Scanning Job
Follow the steps below to manually cancel an activated scanning job.
1.Press the Stop button on the control panel to cancel the current scanning job.
2.To cancel a queued job press the Job Status button on the control panel to 
display the Active Jobs screen.
3.Select the appropriate job from the queue.
4.Select Delete from the Job Commands list.
5.Select Confirm to delete the job or Cancel to return to previous screen. 
						

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Network Scanning Resources
Additional scanning software can be added to the machine’s scanning 
capabilities:
FreeFlow™
SMARTsend™Server based scanning and routing software that supports multiple Xerox 
multifunction devices. Convert paper documents into electronic format and send 
to multiple destinations - e-mail, document repositories, network folders, even 
remote printers - with a single scan. 
						

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Network Scanning
There are two important areas of information under the Network Scanning tab: 
Template List and Template Details. 
For more information on templates, refer to Template Overview on page 93 and 
Repositories on page 93.
Te m p l a t e  D e s t i n a t i o n s
The Template Destinations list displays all the templates currently available to the 
user. On installation, the factory default template 'DEFAULT', in upper case, 
displays in the template list. The default template appears at the top of the list and 
is selected automatically. All other templates follow in alpha-numeric order. There 
is a maximum of 250 templates.
The template list contains two types of templates:
• Network templates - these are templates stored in a remote template pool 
repository, and created using software such as FreeFlow, SMARTsend.
L A default template 
can also be created using 
FreeFlow™ SMARTsend™ 
Software. The word 
'default' will be displayed 
in lower case.• Local templates - these are templates stored locally on the device and created 
using CentreWare Internet Services, WIA or TWAIN drivers. 
						

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Details 
The Details section on the right side of the screen displays information about the 
selected template. Each time you select another template file, this area will update 
to display information associated with the selected template.
NOTE: Any changes made to the template at the machine are temporary. 
Permanent changes must be made with the same utility that created the 
template. 
Te m p l a t e  O v e r v i e w
Successful scanning requires selecting a template at your machine. Templates 
contain pre-selected options which will be applied to the scanned original, for 
example, information about the final destination of your job (the repository) and 
the image quality settings are defined within the template, along with the 
template name.
Creating TemplatesRefer to the System Administration CD for more information on creating 
templates.
Selecting a templateSelect a template based on where the file is required to be sent. Normally, the 
System Administrator will have established a template for use by each user. 
Changing
Preprogrammed
Template SelectionsAfter a template is selected, most of the pre-programmed settings like sides 
scanned, image quality and resolution, can be temporarily changed. The output 
destination assigned to the template cannot be changed at the machine, but an 
alternate destination can be added.
Repositories
Repositories are directories or filing locations set up on a server where your 
scanned files are held. Before you can use Network Scanning your System 
Administrator must set up the repositories available to your machine. The 
repositories are defined in the template and cannot be changed at the machine. 
Up to 5 repositories (1 default, 1 dedicated to the server fax and 3 additional) can 
be defined.
Output Color
Use this option to scan Mono, Grayscale or Full Color originals.
OptionDescription
Full Color
Use this option to scan a color original. 
						

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2 Sided Network Scanning
This is used to specify whether the originals are single-sided or double-sided.
Original Type
Use this feature to select the type of original being scanned.
Resolution
Resolution affects the appearance of the scanned image. The higher the scanning 
resolution (dpi - dots per inch) the better the image quality. Grayscale
Use this option to scan an original with multiple shades of gray.
Black & WhiteUse this option to scan a black and white original.
OptionDescription
OptionDescription
1 Sided Use this option for originals that are printed on one side only.
2 Sided Use this option for originals that are printed on both sides.
2 Sided, Rotate 
Side 2Use this option for originals that are printed on both sides. This 
option will rotate side 2.
OptionDescription
Photo and Text
Use for originals containing photographs and text.
PhotoUse for continuous tone photographs or high quality printed 
half-tone originals.
Text Use for originals containing text or line art.
ResolutionDescription
72 x 72 dpi
Produces the smallest image file size and is recommended for 
documents which are to be viewed electronically or archived.
100 x 100 dpiProduces a small file size and is recommended for simple text 
documents.
200 x 200 dpiRecommended for average quality text documents and line art.