Xerox Phaser 3635mfpx Manual

							Xerox Phaser 3635 User Guide165
11Setups
This chapter identifies some of the key settings that you can customize to meet your 
requirements. It is aimed primarily at the System Administrator of the machine. 
Changing these settings is easy and will save you time when using the machine. 
						

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Accessing Tools
All the machine setup features are in the To o l s menu, accessed through the Log 
In/Out and Machine Status buttons on the control panel.
1.Press the Log In/Out button on the control panel.
2.Use the number keypad to enter the default password - 1111. Select Enter on 
the touch screen.
3.Press the Machine Status button.
4.Select the To o l s tab.
NOTE: 1111 is the factory set default password. It is recommended that you 
change this password. For information on changing passwords, press the Help 
button on the machine keypad. 
						

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Tools Menu Overview
According to your machine setup, some or all of the following options are 
accessible from the Tools Mode screen::
FeatureFeature OptionsFeature Options Sub-menu
Device Settings
GeneralEnergy Saver
Set Date & Time
GMT Offset
Language Default
Xerox Customer Support
System Administrator Reports
Altitude Adjustment
Contention Management
Tests & ResetsImage Quality Test Patterns
User Interface Button Test
Audio Tone Test
LED Indicator Test
Touch Area Test
Display Pixel Test
Video Memory Test
Reset User Interface
Application Checksum Verification
Software Reset
TimersSystem Timeout
Incomplete Scan
Held Job Timeout
SuppliesPrint Cartridge Reorder Notification
Feed Rollers Counter Reset
Fuser Counter Reset
Bias Transfer Roller Counter Reset
Paper Tray 
ManagementPaper SettingDefault Stock
Paper Substitution
Default Paper Size
Tray SettingsAuto Tray
Tray Confirmation Message
User InterfaceGeneralMeasurements
Audio Tones
Screen Defaults
SFO (Special Feature Option Enablement)
Job SheetsBanner Sheets
Error Sheets
Scan Status Sheets
Stock Choice 
						

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168Xerox Phaser 3635 User Guide Feature DefaultsSet Fax Defaults
Set Copy Defaults
Service EnablementsE-mail
Network Scanning
Network Accounting
Embedded Fax
Server Fax
On Demand Overwrite
USB Port
Copy Service SettingsReduce/Enlarge Preset
Basic Copy Preset
Fax Service SettingsFax Country Settings
Line Configuration
Incoming Fax Defaults
Transmission Defaults
Mailbox Setup
Documents Received in Mailbox
Fax Report
Error Correction Mode
Connectivity & 
Network SetupGeneralSoftware Upgrade
AdvancedNetwork Setting
AccountingAccounting EnablementAuthentication Mode
Network Accounting Setup
Foreign Interface Device Setup
Security SettingsAuthenticationJob Operation Rights
Image Overwrite SecurityImmediate Image Overwrite
On Demand Overwrite
FeatureFeature OptionsFeature Options Sub-menu 
						

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Localization
Before using your new machine, the localization settings below will have been set 
using the machine installation wizard. As your requirements change, you may need 
to reset or adjust these settings.
Set Date and Time
Some features and functions on the machine require the local date and time such 
as the header on a fax and the configuration sheet. This utility enables you to set 
and change the local date and time on the machine.
Tools > Device Settings > General > Set Date & Time
Set the date in either mm/dd/yy or dd/mm/yy or yy/mm/dd format, and enter the 
correct date.
Set the correct time using either the 12 or 24 hour clock. Enter the time in the Hour 
and Minutes fields and choose AM and PM as relevant, if it’s a 12 hour clock.
NOTE: Any changes made to time or date will require the machine to be rebooted 
before tak in g effect.
Greenwich Mean Time Offset
Select the required offset using the increase and decrease buttons to the left and 
select Save when complete. Information for the GMT offset setting can be found 
in the Quick Use Guide. 
						

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Tools > Device Settings > General > GMT Offset
Set Measurements
The measurements that are displayed on the touch screen can be set to either 
inches or mm. You can also set the decimal point (Numeric Separator) to either a 
period (e.g. 12.3) or a comma (e.g. 12,3).
Tools > User Interface > General > Measurements
Set Default Paper Size
The Default Paper Size settings allows the programming of the default paper size. 
Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 
x 210mm).  
						

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Tools > Paper Tray Management > Paper Setting > Default Paper Size
Set Altitude
The xerographic process used in your machine to make prints is affected by air 
pressure. Air pressure is determined by the height of the machine above sea level. 
The machine will automatically compensate for differences in air pressure if you 
enable the feature.
Tools > Device Settings > General > Altitude Adjustment
 
Setting the altitude enables the machine to operate effectively and maximises 
performance. 
						

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Fa x  S e t u p
The Fax Service Settings allow you to customize the fax settings.
Tools > User Interface > Fax Service Settings 
Fax Transmission Defaults
The transmission defaults allow you to customize the fax transmission settings. 
Tools > User Interface > Fax Service Settings > Transmission Defaults
NOTE: The following features are only available when Embedded Fax is enabled.
Automatic Redial
SetupIf the machine cannot make contact with the destination fax machine, it will 
automatically wait and redial later. This option enables you to specify the interval 
between unsuccessful attempts (in minutes) and the number of times the machine 
will redial. 
Audio Line MonitorWhen the machine is transmitting a fax the dialing, handshake and digital data 
create audible beeps and buzzing sounds on the phone line. Normally this cannot 
be heard. However, the Audio Line Monitor allows a user to listen to the call 
progress and hear the number dialed and the beginning of the handshake. This is 
often known as "listen to dial". 
If you want to hear the fax audio monitor, select the On button.
Select Save to confirm the setting. The dialing and handshake tones will now be 
audible every time a fax is sent.
Prefix DialThe Prefix Dial allows you to enter a frequently used dial code that can be used for 
all outgoing faxes. This code usually includes country dial codes or extensions 
inside the workplace. Use a maximum of 5 digits.
Toll SaveThe Toll Save feature allows you to set a low rate period to send stored faxes to 
take advantage of cheaper, off-peak rates.
Select On to enable this feature. Set the Send Start date and time (in mm/dd/yy 
hrs/mins AM/PM format) and then set the End date and time (in mm/dd/yy hrs/
mins AM/PM format).
Select Off to disable this feature.
Batch SendThe Batch Send feature allows the user to send several fax jobs to the same 
destination fax machine during one transmission. This reduces the connection 
time and provides an economy rate for call connection charges. 
						

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Select the On button to enable this feature.
Select the Off button to disable the feature.
If this feature is enabled, you will receive a popup while faxing a document, 
requiring you to confirm if you want the fax sent immediately.
Dial Tone VolumeWhen the Audio Line Monitor has been enabled, the dial tones are audible when 
faxing. Use the scroll buttons on the Dial Tone Volume screen to select a dial tone 
volume setting (from 1 - 7).
Transmission
Header TextThe Transmission Header Text screen allows you to input details that will appear 
on the header of all outgoing faxes.
Fax Country Setting
From a list of options, select the country in which the machine is installed. This 
enables the fax modem settings to match the telephone system of the country. 
Tools > User Interface > Fax Service Settings > Fax Country Setting 
Receive Defaults
The various options in the Receive Defaults section enable you to customize the 
way faxed documents are received.
Tools > User Interface > Fax Service Settings > Incoming Fax Defaults
Auto Answer DelayThis tool enables the machine administrator to set a delay time before the 
machine responds to a call. This is particularly useful if the machine is attached to 
a shared phone line. 
The default answer delay is 1 ring. To delay the pick-up, enter a number between 
1 ring and 7 rings using the keypad. Select the Save button to save the setting.
Ring VolumeThis feature enables the user to hear a ringing tone from the machine when an 
incoming fax is being received.
If you do not want to hear a ringing tone when the machine receives an incoming 
fax, select the Off button. If you want to hear a ringing tone when the machine 
receives an incoming fax, select the On button. When the feature is on, you can 
adjust the volume of the ringing tone by selecting a High, Medium or Low setting.
Auto ReductionWhen receiving a fax that is longer than the selected paper, the machine can 
automatically reduce the document to fit the paper. To do this, the Auto Reduction 
feature must be enabled. Select On or Off as needed.  
						

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If Auto Reduction is off, when receiving a document that is longer than the 
selected paper, any image at the bottom of the paper will be discarded according 
to the Discard Size setting. The Discard Size can be set between 0-30mm.
Receive HeaderSelect Enable to have a time stamp, page number and number of the sending fax 
machine printed at the top of all received fax jobs.
Fax Receive TraySelect from either Tray 1, Tray 2 or the Bypass Tray to use for incoming fax 
transmissions.
Default Output
OptionsDepending on the output device fitted, you will be able to duplex your incoming 
faxes. This utility is used to enable the output options you require for all your 
incoming faxes. 
Select the Duplex button, then select the On button. 
E-mail / Fax forwardThis feature allows incoming or outgoing faxes to be automatically forwarded to 
another recipient, either fax or e-mail. More Fax Forward features are available via 
CentreWare Internet Services.
For wa rd  t o E- m a il
Select either Forward Transmitted Faxes, For wa rd  Rec e ive d Fa xes or For ward  A ll.
Select either Output Format pdf or Output Format TIFF.
Enter forwarding E-mail address and Save settings.
For wa rd  t o Fa x
Select either Forward Transmitted Faxes, Forward Received Faxes or For wa rd  A l l 
Faxes.
Enter forwarding fax number and Save settings.
Secure ReceiveFor added security, this feature enables the machine administrator to control 
when and how your incoming faxes are printed. 
To print a fax on receipt, the Secure Receive feature must be Off. Select the On 
button to hold the incoming fax until a passcode is used. Print on Passcode settings 
can be changed using the number keypad. Touch Save to confirm changes.
When a fax is received, the screen will prompt you to insert a four digit passcode 
number (the default setting is 1111). This number will then be used by the user to 
release incoming faxes from the print queue.
Junk Fax PreventionThis tool enables the machine administrator to prevent the receipt of unwanted 
(junk) faxes. 
The default selection for Junk Fax Prevention is Off so there is no filtering of 
incoming faxes. Select the On button to switch on the feature. With the feature