Vodavi Infostar Vx2 System Administrators Manual

Operation 
Sending a Copy with Dial-By-Name 
Subscriber may use Dial-By-Name when sending a copy of a message to another subscriber. The pro- 
cess is as follows: ’ 
At end of 
message -pJ--11J 
R 2 
Check New Messages 
Send with --) Record your 
comments comments 
Send without 
comment 
If a subscriber attempts to exit from his or her mailbox before listening to at least two seconds of 
each new message, the system gives the subscriber a gentle reminder. The system states: “Check your 
mailbox for new...

Operation 
Dial-By-Name 
Have you ever recorded a message and realized you forgot your mailbox directory? This experience 
can be extremely frustrating for subscribers who end up hanging up, losing the message they recorded, 
looking for a directory and then restarting 
the whole process. Dial-By-Name allows subscribers to eas- 
ily send messages without memorizing mailbox numbers. 
After the subscriber finishes recording the message, dial q twice to spell a name. As soon as the sys- 
tem finds an exact...

Operation 
6.6.2 DELIVERY OPTIONS 
Delivery options allow subscribers to have a greater degree of control over the messages they send. 
These options appeaf after the subscriber has selected a destination. 
cl 2 --t Record your . . . --) Delivery 1 Confidential 
message 1 I options Ll 
cl 
2 Priority 
Proof of 
cl 
1 
3 Proof of - 
1 cl 
delivery delivery 
Notification of 
cl cl 
2 4 Specify 
delivery time non-delivery 
cl * Cancel 
A subscriber may select delivery options after the destination is...

Operation 
Specified Delivery Time 
Subscribers may tell the system to deliver messages at a specific time in the future. This feature is es- 
pecially useful for reminder messages or when information must be released at a specific time in the 
future. 
The system first asks whether the subscriber wishes to specify a date (e.g., “January 31”) or just the 
day of the week within the next week (e.g., U Wednesday”). A subscriber can dial [Tl to specify a spe- 
cific date, or Iz] to specify a day in the...

Operation 
6.6.3 SEND TO GUEST MAILBOXES 
Guest mailboxes allow a subscriber to send messages to people who are not subscribers. 
. 
Guests subscribers always have the following destination numbers: 
Guest 2: aa Guest 3: [“I 131 . . . . . . . . . . . . . . . . . . . . . 
Guest 9: 
ml 
Messages may not be sent to guest destinations if the subscriber has not yet assigned the guest access 
codes. In this situation, the system prompts the subscriber to assign an access code or to cancel the 
destination. To...

Operation 
6.8 PERSONAL OPTIONS 
The system has a variety of other powerful features which are accessed by subscribers from the Per- 
sonal Options Menu. These features allow subscribers to tailor the system to their requirements. 
6.8.1 GREETINGS AND NAME 
Name 
Subscribers record their names the first time their mailbox is used. The recording of the name will be 
used: (1) to verify destinations, (2) as part of a system-generated personal greeting, or (3) as verifica- 
tion when someone is creating or...

Operation 
6.8.2 TEMPORARY GREETING 
As customers and subscribers begin to appreciate the speed of information flow with voice mail, it is 
important to warn them when it may take longer then usual to respond to messages. The temporary 
greeting allows subscribers to give a special notice to outside callers and subscribers. The temporary 
greeting plays in place of the mailbox greeting when calls are answered in the telephone answering 
mode. The temporary greeting is played after the mailbox owner’s...

Operation 
6.8.4 NOTES ABOUT ACCESS CODES 
All access codes should represent numbers that are easy for the user to remember yet not easily 
guessed by other people. This is especially true for personal access codes. Subscribers should be 
strongly discouraged from using birthdays, addresses, employee numbers, social security numbers, etc., 
since these numbers could be readily guessed by others. Subscribers should also be encouraged to 
change their access codes frequently. However, since access codes...

Operation 
Erasing Existing Lists 
Subscribers may erase an entire personal group distribution list. 
q - a Ggv I a $=e + EzAial& 
(11-29) 
Modifying Existing Lists 
By selecting to modify a list, a subscriber can either add or delete a particular person’s mailbox from 
the list or ask the system to rename the group list. If a subscriber’s mailbox is already on the list, en- 
tering the number again will remove it. If it is not on the list, the mailbox will be added. The 
re- 
corded name of a list can...

Operation 
When a subscriber selects outdialing (4 under Personal Options) the system tells the user if outdial is 
active. If a user has activated Schedule 3 (the override schedule), the system will tell the user that 
too. . 
The system allows each mailbox user to specify up to 9 outdial bins (numbered l-9), each of which 
can contain an extension number, telephone number, or pager sequence. Each outdial bin may con- 
tain up to 46 digits. A mailbox user may enter a pause (required in some pager...