Sharp Mxc300w Owners Manual

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FAX FUNCTIONS
FAX MODE (BASE SCREEN)
The base screen of fax mode is displayed by pressing the [FAX] key when the copy mode, or scan mode screen 
appears.
The base screen of fax mode
(1) Message display
Messages appear here to indicate the current 
status of the machine.
(2) Date and time display
This shows the date and time.
(3) Transmission mode display (p.89)
There are three transmission modes: memory 
transmission, direct transmission, and manual 
transmission. This shows the currently selected 
transmission mode.
(4) Exposure display
This shows the exposure for scanning the 
original.
(5) Resolution display
This shows the resolution for scanning the 
original.
(6) Free memory display
This shows the percentage of fax memory that is 
free.(7) Reception mode display (p.96)
There are two modes for receiving faxes: 
automatic reception and manual reception.
This shows the currently selected reception 
mode.
(8) Original display (p.27)
This displays an icon to indicate the original 
scanning mode when an original has been 
placed.
: One-sided original scanning in the 
document feeder.
: Two-sided original scanning in the 
document feeder (Models with the 
two-sided scanning function).
None: Document glass
This also shows the currently selected original 
scanning size.
(9) Original Size (p.85)
This is used to set the original scanning size.
(10) Resolution (p.92)
This menu is used to select resolution settings.
(11) Broadcast (p.99)
This is used to perform a broadcast 
transmission.
(12) Program (p.107)
Select this menu to use a program.
(2)
(3)
(4)
(5)
(1)
(7)
(8)
(9)
(10)
(11)
(12)
(6)
Left Menu Right Menu
The following functions also operate when a mode other than fax mode is selected:
 Automatic reception
 Manual reception
 Timer Transmission
 Transmission of stored memory transmission jobs
 Voice calls (when the extension phone is installed)
 Remote reception
Note 
						

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FAX FUNCTIONS
ORIGINALS
ORIGINALS THAT CAN BE FAXED
Original sizes
*Long originals
Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to 
hold a long original. When a long original cannot be entirely scanned, use direct transmission or manual 
transmission (on-hook dialing). Using the document 
feederScanning width is fixed to A4 width (210mm) or 8-1/2 (216mm). Scanning length is 
automatically adjusted from 148mm to 500mm.
Using the document 
glassAll are scanned at 8-1/2 x 11 or A4.
 There are restrictions on originals that can be scanned using the document feeder. For more information, see 
NORMAL COPYING (p.26).
 When sending a fax, originals of different length can be scanned together from the document feeder, as long 
as the widths are the same. (one-sided scanning)Note 
						

							83
FAX FUNCTIONS
CONVENIENT DIALING METHODS 
(AUTO-DIALING)
The fax function includes a convenient auto dial feature (Speed dialing and group dialing). By programming 
frequently dialed numbers, you can call and send faxes to these locations by means of a simple dialing operation 
(p.87). There are two types of auto-dialing: Speed dialing, and group dialing. To program auto-dial numbers, see 
p.103.
Speed dialing (300 stations)
A stored destination can be dialed by pressing the 
[SPEED] key, entering a 3-digit number (000 to 299), 
and pressing the [BLACK & WHITE START] key. A 
name (maximum 36 characters) can be stored for 
each destination.
Group dialing
Multiple numbers can be stored in a Speed Dial 
number. This is convenient for communicating with a 
group of other fax machines.
REDIALING
The machine retains the last fax or phone number 
dialed. This number can be redialed by simply 
pressing the [REDIAL] key and then the [BLACK & 
WHITE START] key.
 If you pressed a numeric key during the previous 
call, the [REDIAL] key may not dial the correct 
number.
 Redialing is not possible to broadcast transmission 
(p.99), serial polling (p.100), timer transmission 
(p.98) or group dialing (p.87) destinations.
ON-HOOK DIALING
This feature allows you to dial without lifting an 
extension phone connected to the machine. 
Press the [SPEAKER] key, listen for the dial tone 
through the speaker, and then dial.
 Faxes must be sent manually when using on-hook 
dialing. (p.90)
 Up to 100 destinations can be stored in each group dial number, and a combined total of 300 Speed Dial and 
group dial numbers can be stored.
 Stored Group dialing and Speed dial destinations can be called up using a search name entered when the key 
or destination was stored. (p.87)
 To prevent dialing a wrong number and sending a fax to an incorrect destination, check the message display 
carefully when you store the number. You can also check stored numbers by printing out the programmed 
information after storing the number. (p.109)
Note 
						

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FAX FUNCTIONS
FAX TRANSMISSION METHODS
There are three basic methods for fax transmission: memory transmission, direct transmission, and manual 
transmission. When memory transmission is used, the document is temporarily stored in memory before being 
transmitted. When direct transmission or manual transmission is used, the document is transmitted without being 
stored in memory. 
The default transmission setting can be set to Memory TX or Direct TX using Send Mode (p.186) in the system 
settings. 
To manually switch between Memory TX and Direct TX, use the [COMM. SETTING] key. (See Faxing by direct 
transmission (p.89).)
The following explanations generally assume that memory transmission is being used.
ADDRESS REVIEW FUNCTION
The Address Review function allows you to check fax destinations to prevent transmission to an incorrect 
destination.
When a fax number is entered with the numeric keys or selected with the [REDIAL] key, a screen appears after you 
enter the number prompting you to reenter the number for confirmation.
 When a Speed Dial number (p.87) is used for transmission, a screen appears for confirmation of the stored name 
and number.
 When a group dial number (p.87) is used for transmission, a screen appears for confirmation of all numbers 
stored in the group.
This function can be set in Address Review in the system settings (p.186).
 When the Address Review function is turned on, the [SPEAKER] key can only be used for manual reception 
(p.90). If you press the [SPEAKER] key when the machine rings to signal an incoming call, 
a screen appears to confirm whether you want to start reception. The speaker key on a connected extension 
phone can be used.
 If the Only apply to direct entry checkbox is selected when the Address Review function is turned on, the 
Address Review screen only appears when a number is entered with the numeric keys or the [REDIAL] key. Note 
						

							85
FAX FUNCTIONS
SENDING A FAX
BASIC PROCEDURE FOR SENDING FAXES
1Make sure that the machine is in fax mode.
The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key. 
If user authentication has been enabled for the fax function in the system settings, a message will appear 
prompting you to enter your user number when you switch to fax mode. Enter your account number (5 digits) 
with the numeric keys. (p.178)
2Place the original(s).
Using the document feeder: p.272Place the original(s) in the document 
feeder tray or on the document glass.
Using the document glass: p.27
If you are using the document glass to send 
multiple pages, place the first page first.
3Specify the original size.
One-side scanning
When the original is placed in the document 
feeder, the icon changes to [AUTO]. The original 
size cannot be changed by selecting Orig. Size 
in the right menu.
Two-side scanning
For the procedure for specifying the original size 
see FAXING A TWO-SIDED ORIGINAL (p.88).
AUTO: One-sided scanning in the 
document feeder.
8-1/2 x 11: Two-sided scanning in the 
document feeder (Models with the 
two-sided scanning function).
8-1/2 x 11: Document glass
3Specify the original size.
Select the Original Size on the right menu.
The paper size that can be selected is 
8-1/2 x 11 or A4.
4If needed, adjust the resolution and exposure settings.
5Dial the fax number.
 The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, 
press the [C] key and then enter the correct number.
 Redialing and automatic dialing can also be used (p.83, p.87).Using the document feeder
Using the document glass
This is a single transmission operation, and therefore originals cannot be scanned in succession from both the 
document feeder and the document glass.Note
Originals up to 500 mm long can be sent 
automatically.Note 
						

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FAX FUNCTIONS
Entering a pause
If a pause is necessary when dialing an international number, press the [REDIAL] key. (This key functions as a 
pause key when entering a number.)
If you press the [PAUSE] key once, a hyphen (-) appears and a 2-second pause* is inserted.
After entering a number, you can also press the [PAUSE] key to enter a hyphen and then enter another number using 
the numeric keys. (This connects the numbers together, and is called Chain dialing.)
* The duration of each pause can be changed in the system settings. (See Pause Time (p.184).)
6Press the [OK] key.
7When the reenter screen appears, reenter the fax number.
 Address Review (p.186)
8Press the [OK] key.
9Press the [BLACK & WHITE START] 
key.
 Scanning begins
 If the line is free, the machine will dial the 
receiving machine and begin transmission as 
soon as the first page is scanned. (Quick 
On-line (p.91))
 If there is a previously stored job or a job is in 
progress, or if the line is being used, all pages 
of the original are scanned into memory and 
stored as a transmission job. (This is called 
memory transmission: the destination is 
automatically called and the document 
transmitted after previously stored jobs are 
completed.)
If scanning is completed normally, the following 
screen is appears briefly and then the display 
returns to the base screen.
9Press the [BLACK & WHITE START] 
key.
Scanning begins.
10If you have another page to scan, 
change pages and then press the 
[BLACK & WHITE START] key.
 Repeat this sequence until all pages have been 
scanned.
 You can change the resolution and exposure 
settings as needed for each.
11After the last page is scanned, press 
the [READ-END] key 
().
Open the document feeder and remove the 
original. When the original is removed or any key 
operation is performed, the display returns to the 
base screen.
The destination is automatically called and the 
document transmitted after any previously stored 
jobs are completed.
Group dials cannot be used for chain dialing.Note
Using the document feederUsing the document glass
To cancel transmission
To cancel transmission while Reading appears or before the [READ-END] key ( ) is pressed, press the [C] 
or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job 
as explained on p.93.
 A job number (3 digits) appears in the display with Read End when memory transmission is performed. 
If you make a note of this number after performing a broadcast transmission, you can use the number to check 
the results of the transmission in the transaction report or activity report.
 If the power is turned off or a power failure occurs while an original is being scanned in the document feeder, 
the machine will stop and an original misfeed will occur. After power is restored, remove the original as 
explained in MISFEED IN THE DOCUMENT FEEDER (p.153).Note 
						

							87
FAX FUNCTIONS
TRANSMISSION BY AUTO-DIALING 
(SPEED DIALING AND GROUP DIALING)
Instead of entering a full fax number with the numeric keys, you can send a fax by pressing the [SPEED] key and 
entering a 3-digit number. To use an automatic dialing, the 3-digit number and name and fax number of the 
destination must first be stored. See p.83 for information on auto-dialing and p.103 for information on programming 
auto-dial destinations.
1Enter the 3-digit number with numeric keys.
 Enter the 3-digit number entered when the Speed Dial number or Group Dial was programmed. 
 If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that 
is not programmed in the machine, press the [C] key and then enter the correct number. If you do not know 
the Speed Dial number, print out the Speed # List or Group List. (See PRINTING LISTS OF 
PROGRAMMED INFORMATION AND SETTINGS (p.109).)
2Press the [OK] key.
Check the destination. If correct, press the [OK] key again.
SEARCHING FOR A PROGRAMMED DESTINATION 
(USING THE [ADDRESS] KEY)
At the time of dialing, you can enter letters to search for a destination stored in a Speed Dial number, or Group dial.
1Press the [ADDRESS] key and enter the search letters (you can also skip entry of 
search letters and go directly to the next step to display the first destination in the 
address list).
Up to 10 of the following types of characters can be entered.
Upper case letters, lower case letters, numbers, special characters 
(See ENTERING CHARACTERS (p.24).)
2Press the [OK] key and select the desired destination with the [ ] or [ ] key.
 The search results appear in the following order: upper case letters, lower case letters, special characters, 
and numbers.
 If not all letters of the destination name appear, press the [READ END] key to display the full name. Press the 
[READ END] key once again to return to the original screen.
To cancel transmission
To cancel transmission while Reading appears or before the [READ-END] key ( ) is pressed, press the [C] 
or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job 
as explained on p.93.
 A job number (3 digits) appears in the display with Read End when transmission is performed. If you make a 
note of this number after performing a broadcast transmission, you can use the number to check the results of 
the transmission in the transaction report or activity report.
To cancel transmission
To cancel transmission while Reading appears or before the [READ-END] key ( ) is pressed, press the [C] 
or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key and cancel the job 
as explained on p.93.
 A job number (3 digits) appears in the display with Read End when transmission is performed. If you make a 
note of this number after performing a broadcast transmission, you can use the number to check the results of 
the transmission in the transaction report or activity report.
Note
Note 
						

							88
FAX FUNCTIONS
FAXING A TWO-SIDED ORIGINAL
Follow the steps below to automatically transmit both sides of a two-sided original. (Only on models with the 
two-sided scanning function.)
1Press the [DUPLEX] key on the operation panel and select 2-Sided.
2Select Portrait-Booklet, Portrait-Tablet, Landscape-Booklet, and 
Landscape-Tablet with the [ ] or [ ] key.
3Press [OK] key.
 Booklets and tablets Two-sided originals that are bound at the side are 
booklets, and two-sided originals that are bound at the top are tablets.
 Duplex scanning is canceled when the transmission is completed, or when the 
[CA] key is pressed.
 Duplex scanning of two-sided originals is only possible when a Document 
feeder (Models with the two-sided scanning function) is used. Automatic 
scanning of both sides of an original is not possible when the document glass is 
used.
 The image of the back side of the original is rotated 180 degrees if needed at 
the time of transmission, and thus there is no need to change the orientation at the receiving machine.
 To cancel duplex scanning, select 1-Sided in step 1 and then press the [OK] key.
 Only the following two-sided document sizes can be used:
8-1/2 
x 14, 8-1/2 x 13-1/2, 8-1/2 x 13-2/5, 8-1/2 x 13, 8-1/2 x 11, A4 
NoteBOOKLET TABLET 
						

							89
FAX FUNCTIONS
Transmission settings (memory transmission mode and direct transmission 
mode)
Transmission modes include memory transmission, where the original is temporarily scanned into memory before 
transmission, and direct transmission, where the original is transmitted directly without being scanned into memory.
There are two types of memory transmission: Storing transmission jobs (memory transmission) (p.90), where all 
pages of the original are scanned into memory before transmission begins, and Quick On-line (p.91), where the 
destination is dialed after the first page is scanned and the remaining pages are transmitted as they are scanned.
During a memory transmission, it may happen that the memory becomes full while the originals are being scanned.
See If the memory becomes full during transmission of a stored transmission job (p.90), and see If the memory 
becomes full during a quick online transmission (p.91)
If there are too many pages and memory transmission is not possible, you can press the [COMM. SETTING] key to 
switch from memory transmission to direct transmission. When direct transmission is used, transmission begins 
after the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a 
convenient means of performing an interrupt transmission when there are a large number of stored transmission 
jobs.
To switch between memory transmission and direct transmission, see the following Faxing by direct transmission.
Faxing by direct transmission
1Press the [COMM.SETTING] key.
The communication settings screen appears.
2Select TX with the [ ] or [ ] key.
3Select Memory TX with the [ ] or [ ] key and press the [OK] key.
4Dial the fax number and press the [BLACK & WHITE START] key.
When using the document glass, multiple original pages cannot be transmitted in a single transmission.
When transmission is performed manually using an extension phone connected to the machine or using on-hook 
dialing, direct transmission is automatically selected. (Memory transmission is not possible.)Note
The communication settings screen can also be displayed from the function selection screen.
Press the [SPECIAL FUNCTION] key
 to display the special function selection screen, select Comm. Setting 
with the [ ] or [ ] key, and press the [OK] key.
 To change from Direct Transmission back to Memory Transmission, select Memory TX in step 3.
 To cancel a direct transmission, press the [C] key.
Note
Note 
						

							90
FAX FUNCTIONS
Faxing by manual transmission (using the [SPEAKER] key)
1Press the [SPEAKER] key.
When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry 
screen. You can adjust the speaker volume (high, middle, or low) by pressing the 
[] or [] key. 
Note that this will not change the volume setting in the system settings. Ringing will be heard from the speaker 
on the rear side of the machine when the [SPEAKER] key is used for dialing.
2Dial the fax number and press the [BLACK & WHITE START] key.
3Select Send and press the [OK] key.
Storing transmission jobs (memory transmission)
When the line is in use, the transmission job is temporarily stored in memory. When the current job and any previously 
stored jobs are completed, transmission begins automatically. (This is called memory transmission.) 
This means that transmission jobs can be stored in memory by performing a transmission operation while the machine 
is occupied with another transmission/reception operation. A combined total of 50 memory transmission and timer 
transmission jobs (p.98) can be stored at once. After transmission, the scanned document data is cleared from memory. 
You can check transmission jobs stored in memory in the fax job status screen. (p.93) 
Note that depending on the number of pages stored in memory and the transmission settings, it may not be possible to 
store 50 jobs in memory.
 The procedure for storing a transmission job is the same as the procedure in BASIC PROCEDURE FOR 
SENDING FAXES (p.85).
 If you have not yet pressed the [BLACK & WHITE START] key, you can cancel a transmission job by pressing the 
[C] key.
 If you have already pressed the [BLACK & WHITE START] key, see Canceling a stored transmission job (p.93). 
If the original is still being scanned after the [BLACK & WHITE START] key is pressed, you can press the [C] key to 
cancel the transmission.

If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.
After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in 
memory in the fax job status screen. (p.93)
If the memory becomes full during transmission of a stored transmission job
If the memory becomes full while scanning the first page of a document, the transmission job is automatically 
canceled.
If the memory becomes full while scanning the second page or a following page, scanning stops. In this case, you 
can either press the [C] key to cancel the transmission, or press the [OK] key to transmit only those pages which 
were completely scanned.
 When the Address Review function is turned on (p.186), the [SPEAKER] key cannot be used for transmission.
 To cancel dialing using the [SPEAKER] key when you need to redial the number or because transmission was 
interrupted, press the [SPEAKER] key once again.
 As the original is not stored in memory when direct transmission and manual transmission are used, the 
following functions cannot be used. Broadcast transmission SENDING THE SAME DOCUMENT TO 
MULTIPLE DESTINATIONS IN A SINGLE OPERATION (p.99), AUTOMATIC TRANSMISSION AT A 
SPECIFIED TIME (p.98), Recall Setting (Busy) (p.186), duplex scanning, Address Review, and others.
 When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the 
receiving machine is established.Note