Sharp Mxc300w Owners Manual

							101
FAX FUNCTIONS
Serial polling mode
Setting for polling reception from multiple fax machines.
Select Serial polling steps 1 to 2 of the polling procedure POLLING (p.100).
Before pressing the [BLACK & WHITE START] key in step 3, repeat steps 1 and 2 for each machine that you wish to poll.
POLLING MEMORY
This feature allows your machine to automatically send a document previously scanned into memory when another 
machine calls and polls your machine.
The receiving machine bears the expense (phone charges) of polling transmission.
The machine that requests transmission bears the expense (phone charges) of the call.
When using the Public Box function, do not set the fax reception mode to Manual. (See MANUAL FAX 
RECEPTION (p.96).)
Note
(2) Permits polling
Your machine The other machine
(3) Document data 
previously scanned into 
memory(1) Polling 
(request transmission)
(4) Document data is 
automatically sent to 
other machine
Note 
						

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FAX FUNCTIONS
Scanning a document into polling memory
This section explains how to scan a document into the polling memory. If other documents have already been stored 
in the polling memory, the new document will be appended to those documents. If the previous documents are no 
longer needed, they can be replaced.
1Select Memory Polling
2Press the [OK] key and select 1 Time or Repeat
If you select 1 Time, the document data is automatically cleared from 
memory after your machine is polled once. If you select Repeat, the 
document data in memory can be used repeatedly.
 If there are no previously stored documents in the polling memory, the above 
screen appears. 

If there are previously stored documents in the polling memory, a screen will 
appear to let you select what action to take.
(1) If you wish to append the new document, select Add with the [ ] 
or [ ] key, press the [OK] key, and then go to step 2.
(2) If you wish to replace the previous document with the new 
document, select Change with the [ ] or [ ] key, press the [OK] 
key, and then go to step 2.
3Press the [OK] key and press the [BLACK & WHITE START] key
 Scanning begins.
 If you are scanning from the document glass and have another page to scan, change pages and press the 
[BLACK & WHITE START] key. Repeat until all pages have been scanned and then press the [READ END] 
key.
4Make sure that the reception mode is set to auto reception. (SETTING THE 
RECEPTION MODE (p.96))
Transmission begins when the other machine calls and polls your machine.
Printing documents in the polling memory
To check the document that is stored in the public box, follow these steps to print it out.
1Follow steps 1 of Scanning a document into polling memory (p.102) and then follow 
the steps below.
2Select Print with the [ ] or [ ] key and press the [OK] key.
Printing begins automatically.
To cancel scanning
To cancel scanning of a document while scanning is in progress, press the [C] key. To erase the documents in the
Public Box, follow the procedure in Deleting documents from the polling memory (p.103).
Note 
						

							103
FAX FUNCTIONS
Deleting documents from the polling memory
This procedure is used to delete documents from the polling memory when they are no longer needed.
1Select Delete.
2Press the [OK] key.
A screen appears asking you to confirm the deletion.
3Select Yes with the [ ] or [ ] key and press the [OK] key.
The documents are deleted from the polling memory.
Restricting polling access (polling security)
If you wish to prevent unauthorized fax machines from polling your machine, enable the polling security function. 
When this function is enabled, polling permission will only be granted if the fax number of the polling machine 
(programmed in that machine as the senders number) matches one of the fax numbers you have programmed in 
your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
To enable the polling security function and program passcode numbers, see Polling Passcode # Mode (p.189) in 
the system settings.
STORING, EDITING, AND DELETING AUTO-DIAL NUMBERS 
(SPEED DIAL NUMBERS, AND GROUP DIALS)
Auto dial numbers are stored in the auto dial storing screen. Follow the steps below to display the auto dial storing 
screen, and then store an auto dial number.
1Select Entry and press the [OK] key.
2Select Dial with the [ ] or [ ] key.
3Select Speed, Group, or Change/Delete with the [ ] or [ ] key.
4Press the [SPEED] key and enter the fax number of the destination with the numeric 
keys.
 Enter the desired Speed Dial number (000 to 299) with the numeric keys.
 Up to 50 digits can be entered for the fax number. If you need to insert a pause between any of the digits, 
press the [REDIAL/PAUSE] key. The pause appears as a hyphen (-). To set the duration of the pause, see 
Pause Time (p.184).
5Enter search characters (see ENTERING CHARACTERS (p.24)).
Deletion is not possible while the polling memory is being used.
 If you do not use the polling security function, the document will be sent to any fax machine that polls you.
 To use polling memory with polling security enabled, the senders number of the polling machine must be 
programmed in that machine and in your machine.
Note
Note 
						

							104
FAX FUNCTIONS
6To finish the storing procedure, press the [BLACK & WHITE START] key. If you wish 
to program an option such as chain dialing, transmission speed, or international 
transmission mode, press the [OK] key.
 If you pressed the [BLACK & WHITE START] key, you will return to step 3. If you wish to store another or 
Speed Dial number, repeat steps 3 to 6. If you have finished storing auto-dial numbers, press the [BACK] 
key.
 If you pressed the [OK] key, go to the appropriate page for the option that you wish to program.
 To select CHAIN DIAL, go to Chain Dialing (p.104).
 To set the TRANSMISSION SPEED, go to Transmission speed setting (p.104).
 To set the INTERNATIONAL TRANSMISSION MODE, go to International transmission mode setting 
(p.105).
●Chain Dialing
To set an auto-dial number as a Chain Dial number, complete Editing and deleting auto-dial numbers (p.106).
1Select Chain Dial with the [ ] or [ ] key and press the [OK] key.
 If checkmark appears to the left of Chain Dial, it is already selected.
 To exit, press the [BLACK & WHITE START] key.
2Select On or Off with the [ ] or [ ] key.
●Transmission speed setting
To set the transmission speed, complete Editing and deleting auto-dial numbers (p.106).
1Select TX Speed with the [ ] or [ ] key and press the [OK] key.
2Select the desired transmission speed with the [ ] or [ ] key.
About the setting options
When storing and editing and Speed Dial numbers, you can also select the setting options below. Chain dialing
cannot be combined with any of the other setting options.
When you select a setting option, a checkmark appears in the setting option screen.
 Chain Dialing You can enable or disable Chain Dialing for a Rapid key or Speed Dial 
number. (p.104)
 Transmission speed You can set the transmission speed to 33,600 bps (maximum speed), 
14,400 bps (high speed), 9600 bps (middle speed), or 4800 bps (low 
speed). The initial setting is 33,600 bps (maximum speed). (p.104)
 International transmission mode The international transmission mode can be set to Off or one of 
modes 1 to 3. The initial setting is Off. (p.105)
When a number is set as a Chain Dial number, the destination fax number can be up to 48 digits long.
Set the transmission speed only when you know what speed is most suitable, such as when you are sending a
fax to a foreign country and telephone line conditions are bad. If you do not know the line conditions, do not
change this setting.
If you select a speed other than 33,600 bps (maximum speed), a checkmark will appear next to TX Speed
when you return to the option setting screen. This setting is not effective for polling transmission.
To remove the checkmark and return the transmission speed setting to 33,600 bps (maximum speed), press
the [LOGOUT]
 key ( ).
Note
Note
Note
Note 
						

							105
FAX FUNCTIONS
●International transmission mode setting
To set the international transmission mode, complete Editing and deleting auto-dial numbers (p.106).
1Select Chain Dial with the [ ] or [ ] key press the [OK] key.
2Select the desired mode with the [ ] or [ ] key.
●Storing a group dial
To store a group dial number, perform the steps below in the auto dial storing screen.
1Press the [SPEED] key.
Enter the desired Group Dial number (000 to 299) with the numeric keys.
If you press a number that has already been stored, a warning message will appear.
2Enter a group name (see ENTERING CHARACTERS (p.24)).
3Store the destinations using Rapid keys, Speed Dial numbers, and the numeric keys.
 To store a Speed Dial number, press the [SPEED] key and then enter the desired Speed Dial number (000 to 
299) with the numeric keys. If you press an incorrect key, press the [C] key and then press the correct key.
 Chain dialing, transmission speed, and international transmission mode options cannot be selected. If you 
need to select an option for the destination, store the destination in Speed Dial number and then store the 
destination in the group dial. Up to 50 digits can be entered for the fax number. If you need to insert a pause 
between any of the digits, press the [REDIAL/PAUSE] key to enter a pause. The pause appears as a hyphen 
(-). To set the duration of the pause, see Pause Time (p.184). When you have finished entering the fax 
number, press the [OK] key.
4Repeat step 3 for all of the destinations that you wish to store in the group dial.
Up to 100 destinations can be stored in a group dial. 
 When sending a fax to a foreign country, telephone line conditions can sometimes distort the fax or interrupt
the transmission. Selecting the right international transmission mode can help alleviate these problems.
 If errors frequently occur when sending a fax to a foreign country, try each of modes 1 to 3 and select the mode
that enables the best transmission.
If you select a setting other than Off, a checkmark will appear next to International TX when you return to the
option setting screen.
To remove the checkmark and return the international transmission mode to Off, press the [LOGOUT] key ().
Group key dialing is an automatic dialing function where by multiple destinations are programmed into a Rapid 
key. If you frequently send faxes to the same group of destinations using broadcast transmission, which is used 
to send the same document to multiple destinations in a single operation (p.99), it is convenient to program those 
destinations into a group key.
Note
Note
Note 
						

							106
FAX FUNCTIONS
●Editing and deleting auto-dial numbers
To edit or delete an auto-dial number, follow steps 1 through 6 on p.103 and then follow the steps below.
●Editing a Rapid key or Speed Dial number
1Select Speed and Select Change with the [ ] or [ ] key.
2Press or the [SPEED] key and edit the destination fax number with the numeric
keys.
 Press the [SPEED] key and then enter the Speed Dial number (000 to 299) that you wish to edit with the 
numeric keys.
 Move the cursor to the digit(s) that you wish to edit with the [ ] or [ ] key, and then enter the correct 
digit(s) with the numeric keys.
 To delete a digit, move the cursor to the digit that you wish to delete with the [ ] or [ ] key and then 
press the [C] key.
3To finish the storing procedure, press the [BLACK & WHITE START] key. If you
wish to program an option such as F-code, chain dialing, transmission speed, or
international transmission mode, press the [OK] key.
●Deleting a Speed Dial number
1Select Delete and press the [SPEED] key.
Press the [SPEED] key and then enter the Speed Dial number (000 to 299) that you wish to delete with 
the numeric keys.
2Select Delete with the [ ] or [ ] key.
●Editing and deleting group dials
To edit or delete a group dial, follow steps 1 through 3 on pages STORING, EDITING, AND DELETING 
AUTO-DIAL NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) (p.103) and then follow the steps below.
●Editing a group dial
1Select Group and press the [OK] key.
2Press the group dial number (one of Rapid keys [01] to [50]) that you wish to edit,
and edit the group name, the search characters
3When you have finished editing the destinations, press the [BLACK & WHITE
START] key.
●Deleting a group dial
1Select Delete with the [ ] or [ ] key and press the group that you wish to edit.
2Select Delete with the [ ] or [ ] key.
The Speed Dial number is being used in a transmission in progress or in a stored transmission, a Speed Dial 
number cannot be edited or cleared.
If you select No Delete, you can press the key to check the destination name. If you are deleting the 
destination, check the destination name and then delete the destination.
A group dial cannot be edited or deleted in the following cases.
 The group dial is stored in a program
If you select No Delete, you can press the key to check the destination name. If you are deleting the 
destination, check the destination name and then delete the destination.
Note
Note
Note
Note 
						

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FAX FUNCTIONS
STORING, EDITING AND DELETING PROGRAMS
You can store a address setting, transmission method, original size enter, duplex scanning, resolution and 
exposure, own number sending, transmission settings. 
This will allow you to use the settings for a transmission by means of a simple operation (see USING SETTINGS 
STORED AS A PROGRAM (p.112)).
* Transmission methods: normal transmission, broadcast transmission, polling, serial polling.
To store a program, follow steps 1 through 3 on pages STORING, EDITING, AND DELETING AUTO-DIAL 
NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) (p.103) and then follow the steps below.
1Select Entry and Select Register Program with the [ ] or [ ] key.
2Select Enter, Change, or Delete with the [ ] or [ ] key.
 To store a program, select Enter and press the [OK] key. 
Continue from step 3 of .
 To edit a program, select Change and press the [OK] key. 
Next, follow the steps in EDITING PROGRAMS (p.108).
 To delete a program, select Delete and press the [OK] key. 
Next, follow the steps in DELETING PROGRAMS (p.108).
●STORING A PROGRAM
3Select the program that you wish to store with the [ ] or [ ] key.
If you select a program that has already been stored, a message appears. Select a program that has not been 
stored, or clear the program (p.108) and then select it.
4Select the program that you wish to store with the [ ] or [ ] key.
 A transmission method, original size enter, cover sheet/message, 
resolution/exposure settings, dual pages, senders name, and transmission 
settings can be stored. 
 A transmission method must be stored. The storing procedure cannot be 
completed unless a transmission method is stored.
 For the procedures for selecting each of the settings, refer to the 
explanations of the settings.
 To cancel a setting selection, select the setting that you wish to cancel and 
then press the   key.
 Some settings cannot be used in combination with others. If you select a 
prohibited combination of settings, a message will appear in the display.
A screen setting and timer transmission setting cannot be stored in a program.Note 
						

							108
FAX FUNCTIONS
●EDITING PROGRAMS
If you need to edit a previously stored program, follow these steps.
3Select the program that you wish to edit with the [ ] or [ ] key.
4Edit the program name (see ENTERING CHARACTERS (p.24)).
 See step 3 of .
 If you do not wish to edit the program name, go to the next step.
5Select the stored setting that you wish to edit with the [ ] or [ ] key.
 See steps 4 of .
 If you do not wish to edit the stored settings, press the [BLACK & WHITE START] key and then press the 
[BACK] key to exit.
●DELETING PROGRAMS
Before deleting a program, print the Program List to check the contents. (p.109) 
To delete a previously stored program, follow these steps.
3Select the program that you wish to delete with the [ ] or [ ] key.
4Select Delete with the [ ] or [ ] key. 
						

							109
FAX FUNCTIONS
PRINTING LISTS OF PROGRAMMED 
INFORMATION AND SETTINGS
You can print lists showing programmed information and settings.
The following lists can be printed.
 Destination Lists:  Shows the destinations stored in auto dial numbers in the order of their search characters.
 Group List:  Shows the destinations stored in each group dial number.
 Program List:  Shows the operations stored in each program.
 Timer List:  Shows timer transmissions and recall transmissions.
 Mem. Polling List:  Shows the documents stored for memory polling.
For other lists that can be printed, refer to List Print (p.181).
1Press the [SPECIAL FUNCTION] key.
2Select Data List Print and select Fax with the [ ] or [ ] key.
3Select the list that you wish to print with the [ ] or [ ] key.
See the explanation of the lists that can be printed above.
INCLUDING SENDER INFORMATION ON FAXES (OWN 
NUMBER SENDING)
This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page 
number at the top center of each page that you fax. All pages that you fax include this information.
Example of fax page printed out by the receiving machine
(1) Date and time: programmed in the system settings (see Daylight Saving Time (p.176)).
(2) Senders name: programmed in the system settings (see Own Passcode Set (p.184)).
(3) Sender number: programmed in the system settings (see Own Passcode Set (p.184)).
(4) Transmitted page number: 3-digit number appearing in the format, page number/total pages. 
(Only the page number appears if you use manual transmission, direct 
transmission, or quick on-line transmission.)
Position of sender information
You can select whether the sender information is added outside the document data or inside the document data in 
the system settings (see Print Station # In Rcvd Data (p.186)). The factory default setting is outside the document 
data.
Outside the scanned 
data (document data)
None of the transmitted 
image is cut off; however, 
the transmitted image is 
longer than the scanned 
image, and thus when 
both the sender and the 
receiver use the same 
size of paper, the printed fax may either be reduced or 
split up and printed on two pages.Inside the scanned data 
(document data)
The top edge of the 
scanned image will be cut 
off by the senders 
information; however, 
when both the sender and 
the receiver use the same 
size of paper, the printed fax will neither be reduced 
nor split up and printed on two pages.
AP-1-2015-WED 03:00 PM SHARP PLANNING DIV. FAX No. 0666211221 P. 001/001
(1) (2) (3) (4)
Direction of
transmission
Length of
scanned data
Length of
transmitted data
Direction of
transmission
Length of
scanned data
Length of
transmitted data 
						

							110
FAX FUNCTIONS
FORWARDING FUNCTION
When printing is not possible because of a paper, toner, or other problem, you can forward received faxes to another
fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently
used in an office or other workplace where there is another fax machine connected to a different phone line. When a
fax has been received to memory, the FAX [DATA] light blinks (see If received data cannot be printed (p.96)).
 All received faxes are forwarded; a particular fax cannot be selected for forwarding.
 Faxes that have been received to memory by the fax print hold function (p.97) are also forwarded.
 The result of forwarding is indicated in the activity report (see REPORT AT REGULAR INTERVALS 
(COMMUNICATION ACTIVITY REPORT) (p.121)).
(2) Printing not possible because of
     paper or toner problem
(3) Transfer instruction
(5) Printing
(1) Fax transmission
 to your machine
(4) Automatic dialing and
 transmission to programmed
 transfer destination
Your machine Transfer destination
Other machine
Note