Sharp Mxc300w Owners Manual

							121
FAX FUNCTIONS
REPORT AT REGULAR INTERVALS
(COMMUNICATION ACTIVITY REPORT)
Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were 
performed. The record includes the date of the transaction, the other partys name, the duration, and result. 
You can have the report automatically printed when the number of transactions exceeds 50, or at a specified time. 
This allows you to check the machines activity at regular intervals.
The machine is initially set (factory default setting) to not print the report. To have the report printed, change the 
setting in the system settings. (See List Setting (p.183).)
Reception resultExplanation
OK Reception was completed successfully
P. FAIL The power was turned off or a power failure occurred.
MEMORY FULL The image memory became full during substitute reception to memory.
LENGTH OVER The transmitted document was over 800 mm long and therefore could not be received.
NO RX ROLL When polling was attempted,
(1) Your fax number (senders number) was not programmed in your machine.
(2) Your fax number was not programmed as a polling passcode number in the other machine.
RX NO POLL When polling was attempted,
(1) The other machine did not have a polling function.
(2) The other machine did not have a document stored in polling memory.
ERRORXXXXXX Line conditions prevented the reception from taking place normally.
A code used by service technicians appears.
XX-XX OK When serial polling ended normally,
xxx- :  Indicates total number of transmissions.
xxx OK:  Indicates completed transmissions.
JUNK FAX ERR Fax reception was denied by the reception denial function.
 Refer to the table on WHEN A TRANSACTION REPORT IS PRINTED (p.120) for the notes that appear in the 
TYPE/NOTE column.
 The activity report can also be printed out on demand. (See PRINTING LISTS OF PROGRAMMED 
INFORMATION AND SETTINGS (p.109).)
First two digits
Last four digits
Note 
						

							122
FAX FUNCTIONS
WHEN AN ALARM SOUNDS AND A 
WARNING MESSAGE IS DISPLAYED
When an error occurs during a transaction, an alarm will sound and a message will appear in the display.
If one of the following messages appears, follow the instructions in the table.
If another messages appears, see INDICATORS AND DISPLAY MESSAGES (p.151).
SELF-DIAGNOSTIC FUNCTION
The machine has a self-diagnostic function that automatically stops operation if a problem occurs in the machine. If
a problem occurs in fax mode, the following display appears.
MESSAGES DURING NORMAL OPERATION
Message
(alarm sounds)Meaning of messageSolutionPage
XXXXXX
Line error.An error prevented completion of the 
transaction.Try the transaction again. –
Message displayAction
Call for service.
             code:xx xx.Turn off the power and then turn it back on. If the error is not cleared, note the 2-digit main code
and the 2-digit sub-code and then contact your dealer.
MessageMeaning of message
SENT                                  xx%
No.001                             P-xxxThis appears when a direct transmission ends (xx indicates the number of pages).
READING                        xx%
No.001                          P-xxxThe original is being scanned into memory (during memory transmission).
Stand-by.                       100%
22 AUG FRI 10:25The machine is in the standby state.
ENTER DIAL # This appears when the [SPEAKER] key has been pressed.
Main code  Sub code 
						

							123
5
SCANNER FUNCTIONS 
ABOUT THE SCANNER FUNCTIONS
With this machine a document or photo can be scanned into an image file.
Installing the network expansion kit on the machine enables you to scan documents, photos, or other originals to 
create a data file. You can then send the data file to the file server or your computer using the inter-corporate 
network (Intranet) or the Internet. To send originals using the scanner function, specify the stored destination 
(delivery address information name) from the operation panel (display) of the machine.
1. Scanning from a TWAIN-compliant application
3. Sending the scanned data to FTP4. Sending the scanned data 
to a computer connected to 
the same network 2. Sending the scanned image 
to a USB memory
5. Sending the scanned 
data by E-mail 
						

							124
SCANNER FUNCTIONS
1Scanning from a TWAIN-compliant application
A TWAIN-compliant application on a computer connected to the same network as the machine is used to scan 
a document or image.
To use PC Scan, the scanner driver must be installed from the Software CD-ROM that accompanies the 
machine.
For more information on scanning from a TWAIN-compliant application, see SCANNING FROM YOUR 
COMPUTER (PC SCAN) (p.135)
2Sending the scanned image to a USB memory
The scanned image can be sent to a USB memory installed on the machine. This is called USB Memory Scan 
in this manual. For more information on USB Memory Scan, see USB MEMORY SCAN (p.139).
3Sending the scanned data to FTP
The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP 
server). (This is called Scan to FTP in this manual.)
4Sending the scanned data to a computer connected to the same network
The scanned file is sent to a shared folder on a Windows computer on the same network as the machine.
The scanned file is sent to a specified folder on your computer.
To use Scan to Desktop, software must be installed from the Sharpdesk/Network Scanner Utilities CD-ROM 
that accompanies the machine. For the system requirements of the software, see the manual (PDF format) or 
the Readme file on the CD-ROM. For the procedures for installing the software, see the Sharpdesk Installation 
Guide.
5Sending the scanned data by E-mail
The scanned image can be sent to an e-mail recipient. (This is called Scan to E-mail in this manual.) 
						

							125
SCANNER FUNCTIONS
THE BASE SCREEN OF SCANNER MODE
The base screen of scan mode is displayed by pressing the [SCAN] key from the base screen of copy mode or fax 
mode.
hz
Base screen of scan mode
(1) Message display
Messages appear here to indicate the current 
status of the machine.
(2) Destination display
This shows the selected destination.
There are scanner transmission modes:
Scan to E-mail, Scan to Network Folder, Scan to 
FTP, Scan to Desktop, and USB Memory Scan.
This shows the currently selected destination and 
transmission mode.
(3) Original scanning mode / Original size display
Shows the currently selected original scanning 
mode and scanning size.
: One-sided scanning in the document 
feeder.
: Two-sided scanning in the document 
feeder (Models with the two-sided 
scanning function).
None: Document glass
(4) File format display
This shows the image data file type and file 
method to be created.(5) Resolution display
The shows the scanning resolution.
(6) Original size (p.130)
This is used to set the size of the original to be 
transmitted.
(7) Resolution (p.130)
This is used to select the scanning resolution.
(8) Format (p.130)
This is used to select the image data file type and 
file method to be created.
(9) Mono/Gray (p.131)
Set whether an original is scanned in Mono2 or 
grayscale when the [BLACK & WHITE START] key 
is pressed.
If a screen appears asking you what type of connection you are using after you press the [SCAN] key, select 
Network with the [ ] or [ ] key and press the [OK] key.Note
(2)
(3)
(4)
(5)
(1)
(7)
(8)
(9)
(6) 
						

							126
SCANNER FUNCTIONS
SENDING AN IMAGE
BASIC TRANSMISSION PROCEDURE
1Make sure the machine is in scan mode.
When the SCAN indicator is lit, the machine is in scan mode. If the indicator is not lit, press the [SCAN] key. 
If auditing mode has been enabled for the scan function in the system settings, a message will appear 
prompting you to enter your account number when you switch to scan mode. Enter your account number (five 
digits) with the numeric keys. (p.178)
2Place the original(s) in the document feeder tray or on the document glass.
 To use the document feeder, see p.27.
 To use the document glass, see p.27.
If you are using the document glass to send multiple pages, place the first page first.
3Check the original size.
To change the original size, change as explained in SETTING THE SCANNING SIZE (p.130).
4If needed, select the resolution setting (p.130).
The initial factory setting is [200dpi].
5If needed, select the format (p.131).
The initial factory setting
Color / Grayscale : PDF M
B/W : PDF G4
6If you select B/W, adjust the exposure in B/W mode if needed. (p.131)
The initial factory setting is [B/W].
7Press the [ADDRESS] key.
8Select the destination selection method (p.128).
Select from the following three destination selection methods:
 ADDRESS BOOK (p.128)
Select one of the stored destinations directly from the operation panel.
 ADDRESS ENTRY (p.128)
Directly enter the e-mail address. (Only for Scan to E-mail.)
 ADDRESS SEARCH (p.128)
Access a directory data base on the Internet or your intranet and search for a destination e-mail address.
During a global address search, multiple addresses can be entered to perform a broadcast transmission.
When you have finished searching for the destination, you will return to the following base screen.
You cannot place originals in both the document feeder tray and on the document glass and send them in a 
single transmission.
 Information on the destination can be stored in the Web page.
 The sender name is normally set to the name stored in Reply E-mail Address in SMTP Setup in the 
Web page.
Note
Note 
						

							127
SCANNER FUNCTIONS
9Press the [COLOR START] key or 
[BLACK & WHITE START] key.
Scanning begins.
If scanning is completed normally, the following 
screen is appears briefly and then the display 
returns to the base screen.
9Press the [COLOR START] key or 
[BLACK & WHITE START] key.
Scanning begins.
10If you have another page to scan, 
change pages and then press [COLOR 
START] key or [BLACK & WHITE 
START] key.
 Repeat this sequence until all pages have been 
scanned.
 If no action is taken for one minute (the 
[COLOR START] key or [BLACK & WHITE 
START] key is not pressed), scanning 
automatically ends and transmission begins.
11When the final original page has been 
scanned, press the [READ-END] key 
().
Open the document feeder and remove the 
document. When the original is removed or any 
key operation is performed, the display returns to 
the base screen. Using the document feeder
Using the document glass
Canceling transmission
 To cancel the transmission while Reading appears or before the [READ-END] key ( ) is pressed, press the 
[C] or [CA] key.
 If the power is turned off or a power failure occurs while a document is being scanned in the document feeder, 
the machine will stop and a document misfeed will occur. After the power is restored, remove the misfed 
original as explained in MISFEED REMOVAL (p.153).
 When performing a Scan to E-mail transmission, note the following points:
Be careful not to send image data files that are too large. Your mail servers system administrator may have 
placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the 
e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, 
a large data file may take a long time to be received and place a heavy burden on the recipients network, 
depending on the recipients network (Internet) environment. If large image data files are repeatedly sent, the 
resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some 
cases, may even cause the mail server or network to go down. In cases where you need to send a large file or 
multiple images, try lowering the resolution or reducing the scanned original size.Note 
						

							128
SCANNER FUNCTIONS
SELECTING A DESTINATION (USING THE [ADDRESS] 
KEY)
A destination can be selected using one of three methods: Selecting from ADDRESS BOOK, using ADDRESS
ENTRY, or ADDRESS SEARCH.
ADDRESS BOOK
1Press the [ADDRESS] key, and select the Address Book.
2Change tabs as needed with the [ ] or [ ] key and select the desired destination with 
the [ ] or [ ] key.
You can switch between information on the selected destination and the destination 
list by pressing the [READ-END] key
 ().
3Press the [READ-END] key ().
A checkmark appears by the selected destination. To cancel the selection, press the [READ-END] key () 
once again to remove the checkmark. To select multiple destinations, repeat steps.
ADDRESS ENTRY
1Press the [ADDRESS] key, and select Address Entry with the [ ] key, and press the 
[OK] key.
2Enter the destination address.
3Press the [OK] key.
ADDRESS SEARCH 
1Press the [ADDRESS] key, and select Global Address Search with the [ ] key, and 
press the [OK] key.
2Enter the search characters.
3Select the desired destination with the [ ] or [ ] key.
4Press the [OK] key.
 Multiple destination scan be selected for a Scan to E-mail transmission. (Maximum of 20.)
 Only one destination can be selected for a Scan to Network, Scan to FTP or Scan to Desktop transmission.Note 
						

							129
SCANNER FUNCTIONS
TRANSMITTING A TWO-SIDED ORIGINAL
The original field of the display shows the original scanning size.
The current original scan mode setting is indicated by an icon.
: One-sided scanning in the document feeder.
: Two-sided scanning in the document feeder (Models with the 
two-sided scanning function).
None: Document glass
Follow these steps to automatically transmit a two-sided original. (Only models with the two-sided scanning 
function.)
1Place the original(s) in the document feeder tray, and check the original size.
For information on placing an original, see 4. COPY FUNCTIONS of the Operation manual (for general 
information and copier).
2Press the [DUPLEX] key, and Select 2-Sided with the [ ] or [ ] key, and press the 
[OK] key.
3Select Portrait-Booklet, Portrait-tablet, Landscape-Booklet, Landscape-tablet 
with the [ ] or [ ] key, and press the [OK] key.
4Press the [OK] key.
Only the following two-sided document sizes can be used:
Standard sizes
8-1/2 x 14, 8-1/2 x 13-1/2, 8-1/2 x 13-2/5, 8-1/2 x 13, 8-1/2 x 11, 5-1/2 x 8-1/2, A4, B5, A5
Non-standard sizes
Inch sizes X: 6-3/4 to 14 inches, Y: 5-1/2 to 8-1/2 inches
AB sizes X: 170 to 356 mm, Y: 140 to 216 mm
 Booklets and tablets Two-sided originals that are bound at the side are 
booklets, and two-sided originals that are bound at the top are tablets.
 Two-sided scanning mode turns off after the transmission is finished. 
Two-sided scanning mode can also be canceled by pressing the [CA] key.
 Two-sided scanning is only possible when a document feeder (Models with the 
two-sided scanning function) is used. Automatic scanning of both sides of an 
original is not possible when the document glass is used.
 Two-sided scanning of originals longer than 8-1/2 x 11 (A4) is not possible.
 To cancel two-sided scanning, select 1-Sided in step 2 and then press the 
[OK] key.
Note
NoteBOOKLET TABLET 
						

							130
SCANNER FUNCTIONS
STORING SCANNING SETTINGS
Sets of scanning settings (scan size, resolution, file type, etc.) can be changed for use in various scanning 
applications.
SETTING THE SCANNING SIZE
The default scanning size is 8-1/2 x 11. (If SCANNING BUSINESS CARDS (BUSINESS CARD SCAN) (p.133) 
has been selected, the scanning size is set to business card size.)
If you change the original size, follow the steps below to change the setting after you have placed the original in the 
document feeder or on the document glass (p.27).
1Select Original Size with the [ ] or [ ] key, and then select the original size.
The original scanning size can be set manually. 
In the Inch original size selection screen, select [Size Input] and press the [OK] key to display the screen below.
Select the width (X) or the length (Y) with [ ] or [ ] key, and adjust in 
increments of 1/8 or 1 mm with [ ] or [ ] key.
Input range
X: 5-1/2 to 14 / 140 to 356 mm*
Y: 5-1/2 to 8-1/2 / 140 to 216 mm
* 5-1/2 x 11-5/8 / 140 to 297 mm when the document glass is used
SELECTING THE RESOLUTION
The scanning resolution can be selected. After selecting scan mode and placing the original (steps 1 to 3 on p.126), 
perform the procedure below.
The factory default setting for the resolution is 200dpi.
If you need to change the resolution, follow these steps.
1Select Resolution with the [ ] or [ ] key, and then select the resolution.
2Press the [OK] key.
To select an inch size, press the [] key.
To cancel a manual original size setting, press the [CA] key.
If it is not possible to select the actual original size, select a size that is larger than the actual original size. 
If a smaller size is selected, part of the original will not be transmitted.
Resolution
 The default resolution setting is 200 dpi. For typical text documents, a resolution of 200 dpi or 300 dpi produces 
sufficiently legible image data. (A resolution of 200 dpi corresponds to the generally used Fine in fax mode. 
For this reason, the 600 dpi setting should only be used in cases where high-clarity image reproduction is 
required, such as an original that includes photographs or illustrations.
 The default setting can be changed in the system settings. (p.189)
Note
Note
Note