Sharp Mxc300w Owners Manual

							91
FAX FUNCTIONS
Quick On-line
When you use the document feeder to send a multi-page document and there are no previously stored jobs waiting 
or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and 
begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is 
called Quick On-line. When a quick online transmission is being performed, the message display shows Reading - 
Dialing - Comm. - Sending in that order until scanning of the remaining pages is completed. When all pages 
have been scanned, Read End appears before the above messages appear.
If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory 
transmission). (See Storing transmission jobs (memory transmission) (p.90).)
If the memory becomes full during a quick online transmission
If the memory becomes full while scanning the first page of a document, the transmission job is automatically 
canceled. If the memory becomes full while scanning the second page or a following page, those pages which were 
completely scanned will be transmitted.
If the receiving party is busy
If the receiving party is busy, the transmission is temporarily canceled and then automatically re-attempted after a 
brief interval. (Two attempts are made at an interval of 3 minutes.*1)
If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel the job. 
(p.93)
*1 The settings can be changed in the system settings. (See 
Recall Setting (Busy) (p.186))
If an error occurs that prevents transmission
If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*2, 
the transmission is stopped and then automatically re-attempted later. One attempt is made at an interval of 
1 minute.*
2) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key and cancel 
the job. (p.93) This machine also supports error correction mode (ECM) and is set to automatically resend any part 
of a fax that is distorted due to noise on the line.*
3
*2 The settings can be changed in the system settings. (See Ring Timeout In Auto TX (p.186) and Recall Set 
(Err) (p.186).)
*3 If the other fax machine does not support ECM or ECM is not operating, error correction will not take place.
The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can disable this 
function in the system settings. (See Quick On Line TX (p.186).) When an original is transmitted using the 
following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)
 Sending a fax from the document glass.
 SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (p.99)
 AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (p.98)Note 
						

							92
FAX FUNCTIONS
HOW TO SELECT THE RESOLUTION
The resolution can be changed to match the text size of the original, and the original type, such as a photo. Select 
Resolution in the right menu of the base screen of fax mode and press the [OK] key. 
CHANGING THE EXPOSURE
The exposure can be changed to match the darkness of the original.
1Select the [Exposure] key. 
2Adjust the exposure.
(1) Select the item.
(2) Adjust the exposure.
To dark the exposure , select the [ ] key, and to lighten the exposure, select the 
[] key. 
(3) Select the [OK] key.
StandardSelect for an original with normal size text.
FineSelect for an original with small text or detailed diagrams. The original will be scanned at twice 
the density of Standard.
Super FineSelect for an original with intricate pictures or diagrams. A higher-quality image will be produced 
than with the Fine setting
Fine / Halftone 
Super Fine / 
HalftoneUse for photo or shaded color originals (color documents, etc.). Transmits a clearer image than 
with Fine or Super Fine alone.
The transmission time is slightly longer when halftone is selected.
 The factory default settings for the resolution and contrast are Standard and Auto, respectively.
The default settings for the resolution and contrast can be changed in the system settings Set Res. Con. 
(p.186). When using the document glass to scan multiple original pages, you can change the resolution and 
contrast each time you change pages. When using the auto document feeder, you cannot change the 
resolution and contrast after scanning has started.
 Even if you send a fax at Fine or Super Fine, the receiving fax may not be capable of receiving and printing 
the fax at that resolution.
 To cancel a resolution setting, press the Reset key.Note 
						

							93
FAX FUNCTIONS
CANCELING A FAX TRANSMISSION
To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in 
progress or a stored transmission job is canceled from the fax status screen. (Printing of a received fax cannot be 
canceled.)
Canceling a fax transmission
1Press the [FAX STATUS] key.
 When a transmission is in progress, the job being transmitted is displayed.
 If the displayed job is not the job that you wish to cancel, it is likely that the job to be canceled is a stored job 
waiting for transmission. Press the [BACK] key to display the fax status selection screen and then follow the 
procedure in Canceling a stored transmission job on Canceling a stored transmission job (p.94) to cancel 
the job.
2Press the [C] key.
3Press the [OK] key.
The transmission is canceled.
To cancel a transmission while the original is being scanned (Reading appears in the message display) or 
before the key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the [C] or 
[CA] key can be pressed.
When a transmission is not in progress, the following fax status selection screen appears.
 If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select No, and press 
the [OK] key.
 You can check canceled operations in the Activity Report. Cancel will appear in the Type/Note column of the 
report. Additional information on the display during transmission
(A) Destination name
The name of the destination appears if programmed.
(B) Transmission method name
In the case of a timer transmission, the timer icon   appears at the beginning of the transmission method 
name.
(C) Number of pages currently transmitted
Appears during sending.
(D) Document number
The document number assigned at the time of scanning in memory transmission mode appears.
Note
Note
Note
(A)
(B)
(C)(D) 
						

							94
FAX FUNCTIONS
Canceling a stored transmission job
If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead 
of the [C] key in step 4 to exit.
1Press the [FAX STATUS] key.
The fax job status screen is displayed.
2Select TX/RX Reserve with the [ ] or [ ] key.
3Press the [OK] key.
The first stored transmission job appears.
Press the 
[] or [] key until the transmission job that you wish to cancel appears.
4Press the [C] key.
The transmission cancel confirmation screen appears.
5Select Yes with the [ ] or [ ] key.
6Press the [OK] key.
The selected transmission job is canceled.
If you wish to cancel another transmission job, repeat steps 1 through 6.
When a transmission is in progress, the job being transmitted is displayed. Press the [BACK] key to display the 
fax status selection screen.
You can check canceled recall mode jobs in the Activity Report. Cancel will appear in the Type/Note column of 
the report.
Contents of the stored job screen (screen of step 3)
(A) Current status
Waiting will appear next to stored transmission jobs and timer transmission jobs. Recall will appear next 
to recall mode jobs.
(B) Destination
The name of the destination appears if programmed.
(C) Transmission method name
In the case of a timer transmission, the timer icon   appears at the beginning of the transmission method 
name.
(D) Number of pages stored
In the case of a stored transmission job, the document number assigned at the time of scanning appears.
(E) In the case of a timer transmission, the timer job number appears.
(F) In the case of a timer transmission, the specified reservation time appears. Prepared will appear for a 
stored transmission job.
Status of completed jobs
To check the status of completed jobs, select TX/RX Completed in step 2 and press the [OK] key in step 3.
Note
Note
(B)
(C)
(A)
(D)
(F)
(E) 
						

							95
FAX FUNCTIONS
RECEIVING FAXES
When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and 
begin printing. (This is called automatic reception.)
If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in 
memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print 
received faxes, see FAX PRINT HOLD FUNCTION (p.97).
RECEIVING A FAX
1The machine will ring* and reception 
will automatically begin.
The LINE indicator lights up.
2Reception ends.
 When reception ends, the machine sounds 
a beep.
 When the optional job separator tray kit is 
installed, received faxes are output to the job 
separator.
 You can store a transmission job while fax reception is in progress. (See Storing transmission jobs (memory 
transmission) (p.90)
 To print received fax pages on both sides of the paper, enable Duplex Reception (p.187) in the system 
settings.
 If a extension phone is not connected to the machine, use automatic reception.
 If the Address Review function (p.186) is on, you can press the [SPEAKER] key when the machine rings to 
select whether the fax will be received. Select Yes to receive the fax or No to reject the fax with [ ] [ ] , 
and press the [OK] key.
 In order to receive faxes, paper must be loaded in the paper tray. See LOADING PAPER (p.19) to load 
appropriate paper.Note
If an extension phone is connected and the 
other party is sending a fax by manual 
transmission (p.119), you can lift the 
handset before fax reception starts and 
speak to the other party.
*Number of rings
The machine has been set to ring twice before 
beginning automatic reception. You can change the 
number of rings to any number from 0 to 15 in the 
system settings. 
(See #Of Rings At. RX (p.187).)
If the number of rings is set to 0, the machine will 
receive faxes without ringing.
Note
The job separator has a sensor that detects 
when a tray is full. When approximately 
100 sheets accumulate in a tray, a message 
appears in the display and fax printing stops.
If this happens, remove the sheets. Printing 
will resume momentarily.
Note 
						

							96
FAX FUNCTIONS
If received data cannot be printed
If the machine runs out of paper or toner, or a paper misfeed occurs, or if the machine is printing a print or copy job, 
received faxes will be held in memory until printing becomes possible. The received faxes are automatically printed 
when printing is possible. When received faxes are held in memory, the FAX [DATA] light blinks. You can also use 
the forwarding function to have another fax machine print the received faxes. (See FORWARDING FUNCTION 
(p.110).)
MANUAL FAX RECEPTION
When the Address Review function (p.186) is turned on, you can decide whether to receive a fax (this is called 
manual reception in this manual).
SETTING THE RECEPTION MODE
1Press the [COMM. SETTING] key in the initial state of Fax mode.
2Select Manual and press the [OK] key.
Manually receiving a fax
When the machine rings, press the [SPEAKER] key. To receive the fax, select Yes. 
If you do not want to receive the fax, select No.
In order to receive faxes, paper must be loaded in the paper tray. Load appropriate paper as explained in 
LOADING PAPER (p.19).
 If you receive a fax that is larger than the loaded paper, the system setting uses Received Data Print 
Condition (p.187) to print it out in the following manner:
If Reduction is set up, the image is automatically reduced before printing.*
1
If Division is set up, the image is split onto multiple sheets of paper and printed on them at actual size.*1
If Actual Size is set up, the image is printed at actual size without being split.*2
*1 If the loaded paper is of the B5 size or less, the received image may not be printed depending upon the
width and length of the image data.
*2 The received image wont be printed until you load the paper larger than the actual size.
 In fax mode, printing is not possible on B5 and A5 sizes. (Among AB sizes, only A4 can be used for printing.) 
(If your machine uses AB-based paper sizes, 8-1/2 x 14 size paper cannot be used in fax mode. (Among AB 
sizes, only 8-1/2 x 11 and 8-1/2 x 11 can be used for printing.))
 If the paper runs out while a fax is being printed, printing will automatically continue using the closest size of 
paper in another tray.
 If you change the size of paper loaded in a tray, change the trays paper size setting.
 Faxes cannot be printed correctly if the actual paper size is different from the paper size setting. Be sure to set 
the trays paper size setting to the same paper size as the paper loaded in the tray. For example, if you receive 
an 11 x 17 (B4) size fax when 8-1/2 x 14 (A4) paper is loaded in the tray and the trays paper size setting is  
11 x 17 (B4), the fax will be printed on 8-1/2 x 14 (A4) paper and part of the image may be cut off If the 
paper loaded in the tray is larger than the paper size setting, paper larger than the recognized fax size will be 
used. (A message prompting you to check the trays paper size setting will appear.)
 Received faxes cannot be printed on paper inserted in the bypass tray.
The communication setting screen can also be displayed from the function selection screen.
Press the [SPECIAL FUNCTION] key to display the function selection screen, select Comm. Setting with the 
[ ] [ ] keys, and press the [OK] key.
To return to auto reception, select Auto in step 1 above.
Note
Note
Note 
						

							97
FAX FUNCTIONS
FUNCTION KEY
This is the initial setting that appears when the [SPECIAL FUNCTION] key is pressed in fax mode.
FAX PRINT HOLD FUNCTION
Faxes are normally printed as soon as they are received.
This function is used to hold received faxes in memory rather than printing them as they are received. 
Faxes held in memory are printed manually all at once.
Settings required for fax print hold
If a fax is received when auto power shut-off mode has activated (POWER ON AND OFF (p.15)), the machine
returns to normal operation in order to print the fax. For this reason, if faxes are received at regular intervals, auto
power shut-off will repeatedly activate and deactivate and less power will be conserved.
If you wish to maximize the benefit of auto power shut-off at night and other times when printing of received faxes is
not immediately necessary, enable fax print hold. When fax print hold is enabled, receiving faxes when auto power
shut-off has activated will not cause auto power shut-off to deactivate.
Select the Fax Print Hold function.
Enabling fax print hold
Select Setting , and then select On.
To disable fax print hold, select Off.
Printing received faxes held in 
memory
Select Fax print hold, and then select 
Print.
It is recommended that you enable and disable fax print hold as needed for your conditions of use; for example, enable fax print
hold during the night and disable it during the day.
 When fax print hold is enabled and received faxes are held in memory, the DATA indicator above the [FAX] key 
on the operation panel blinks and a message appears in the display. (When the received faxes are printed, the 
indicator stops blinking and the message no longer appears.)
 If the remaining free memory reaches 0%, fax reception will no longer be possible. For this reason, it is 
important to constantly make sure that sufficient free memory remains and frequently print received faxes. 
The percentage of free memory remaining appears in the base screen of fax mode. (p.81)
Note
If fax print hold is prohibited using Disable 
Fax Print Hold (p.185) in the system 
settings, it will not be possible to enable it.
Note 
						

							98
FAX FUNCTIONS
AUTOMATIC TRANSMISSION AT A SPECIFIED TIME
This feature enables you to set up a transmission or polling operation to be performed automatically at a specified 
time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak 
nighttime rates. A combined total of 50 timer transmission and memory transmission jobs can be stored.
1Select Timer Mode and press the [OK] key.
If a time has been specified, a checkmark appears in front of Timer Mode. To cancel a specified time, press 
the [LOGOUT] key
 () in the above display with Timer Mode highlighted.
The current time appears in the screen. If the current time is not correct, press the [CA] key to cancel the 
operation and see Daylight Saving Time (p.176) to correct the time setting.
2Select the day of the week with the [ ] or [ ] key.
The selected day is highlighted. If you select No Select Days, the transmission will be performed
as soon as the specified time arrives. To return to the Time Setting display, press the [BACK] key.
 After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from 
memory.
 To perform a timer transmission, the original must be scanned into memory. It is not possible to leave the 
original in the document feeder or on the document glass and have it scanned at the specified time of 
transmission.
 The date and time is set in the machine using the system settings. 
(See Daylight Saving Time (p.176).)
 Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations, 
combine the machines to be polled into one serial polling operation with a timer setting (see Serial polling 
mode (p.101)).
Note
 To cancel a timer operation after the above procedure has been completed, follow the procedure in 
CANCELING A FAX TRANSMISSION (p.93).
 A timer job number is automatically assigned to the operation. This number can be used to cancel a stored job. 
(See the note Canceling a stored transmission job screen (screen of step 3) on p.94.)
 Other operations can be performed after a timer operation is set up. If another operation is in progress when 
the specified time arrives, the timer transmission will begin when the job in progress is completed.
Note 
						

							99
FAX FUNCTIONS
SENDING THE SAME DOCUMENT TO MULTIPLE 
DESTINATIONS IN A SINGLE OPERATION
This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is 
scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for 
such purposes as distributing a report to company branches. Up to 100 destinations can be selected. 
When transmission to all destinations has been completed, the document is automatically cleared from memory.
1Enter a full fax number with the numeric keys or press an auto-dial key (Rapid key, 
Speed Dial number, or group key) to select the first destination. (p.87)
The destination selection screen appears. To clear a mistake when entering a full number with the numeric 
keys, press the [C] key to clear one digit at a time. A destination selected with a Speed Dial number, or group 
dial is indicated by an icon and a number. To clear an entry, press the [C] key.
2Press the [OK] key and then select the next destination by entering a full fax number 
or pressing an auto-dial key.
After entering a full number with the numeric keys, press the [OK] key to complete the entry. If you pressed an 
auto-dial key in step 1, it is not necessary to press the [OK] key. You can immediately press another auto-dial 
key for the next destination. Repeat steps 1 and 2 to select the remaining destinations.
3Continue from step 7 of BASIC PROCEDURE FOR SENDING FAXES (p.85).
 If you frequently use broadcasting to send faxes to the same group of destinations, it is convenient to program 
those destinations into a group dial. The procedure for programming group dials is explained on p.103.
 When a group dial is used to send a fax, the fax is broadcast (transmitted) to the destinations programmed in 
the group dial. For example, if five destinations are programmed in a group dial and the key is pressed for a 
broadcast transmission, the broadcast transmission will have five destinations.
 If you need to delete a number for which entry has already been completed by pressing the [OK] key, use the 
[ ] or [ ] key to select the number and then press the [C] key.
 If the selected destinations exceed the display range of the message screen, press the [ ] or [ ] key to scroll 
through and check the destinations.
 Destinations can also be selected using the address directory and the [REDIAL] key. 
Note, however, that the [REDIAL] key can only be used to select the first destination (it must be used before 
any other destinations are selected).
 If you use two group dials that have 50 stations each, the total number of destinations entered will be 100.
To cancel a broadcast transmission
To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel transmission after 
the transmission procedure has been completed, follow the procedure in CANCELING A FAX TRANSMISSION 
(p.93).
Note
Beep
The document is scanned
into memory
Reception
Reception
Reception
Destination A
(recipient)
Successive
transmission
Beep
Beep
Destination B
(recipient)
Destination C
(recipient)
Sender
Select the broadcast 
transmission function.
Note
Note 
						

							100
FAX FUNCTIONS
SENDING OPTIONS
This function allows your machine to call another fax machine and initiate reception of a document in that machine. 
A timer setting can also be specified to have the operation take place at night or at another specified time. 
(See AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (p.98).)
Group dials and the SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE 
OPERATION (p.99) can be used to successively poll multiple fax machines in a single operation (this is called 
serial polling). Up to 100 machines can be polled.
In this case, the sequence of operations in the above diagram is successively repeated for each sending machine 
selected.
When using the Public Box function, do not set the fax reception mode to Manual. (See MANUAL FAX 
RECEPTION (p.96).)
1Select Sending Options.
POLLING
2Select Polling.
3Press the [OK] key and enter the fax number of the other machine with the numeric 
keys specify a Speed Dial number (a group dial cannot be used).
4Press the [OK] key. Press the [BLACK & WHITE START] key. Polling reservation has 
been set. appears in the screen. After communicating with the other machine, your 
machine prints the received fax.
If the other machine is using polling security (see Restricting polling access (polling security) (p.103)), your fax 
number (senders number) must be programmed in the system settings (see Own Passcode Set (p.184)) and 
your number must also be programmed in the other machine.
To cancel the operation
During communication:  Cancel as explained in Canceling a fax transmission (p.93).
While the job is stored:  Cancel as explained in Canceling a stored transmission job (p.94).
The other machine Your machine
(2) Permits polling
(1) Polling (ask other machine 
to send document)
(4) Document data is automatically 
sent to your machine
(3) Document data previously 
scanned into memory
Note
Note