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Sharp Mxc300w Owners Manual

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    							111
    FAX FUNCTIONS
    USING THE FORWARDING FUNCTION
    Programming the fax number of the forwarding destination
    The number of the forwarding destination is programmed in the system settings (see Received Data FW. Station 
    Set (p.188)). Only one fax number can be programmed. The forwarding function cannot be used unless a number is 
    programmed.
    Forwarding received faxes
    1Select FW. RX Data with the [ ] or [ ] key and press the [OK] key.
    2Select Transfer with the [ ] or [ ] key and press the [OK] key.
    The machine automatically dials the forwarding number programmed in the system settings and begins 
    forwarding the fax or faxes.
    To cancel a forwarding operation
    Press the [FAX STATUS] key, and then cancel forwarding in the same way as a regular fax transmission. 
    (See CANCELING A FAX TRANSMISSION (p.93).) 
    The fax(es) that was going to be forwarded will return to print standby status in your machine.
     If forwarding is not possible because the other machine is busy or a transmission error occurs, recall attempts
    will be made according to the recall times setting. If forwarding is still not successful after the set number of
    recall attempts are made, the fax(es) will return to print standby status in your machine.
     When forwarding is performed, all faxes that have been received in memory to that point are forwarded. 
    The page that was being printed when the problem occurred and all following pages will be forwarded.
     After a fax is forwarded, the fax data is automatically cleared from memory.
    Note 
    						
    							112
    FAX FUNCTIONS
    USING SETTINGS STORED AS A 
    PROGRAM
    This function allows you to store the steps of an operation, including the destination and scanning settings, into a 
    program. This function is convenient when you frequently send documents, such as a daily report, to the same 
    destination. Up to 9 programs for fax transmission can be stored.
    When storing a program, a name (maximum 36 letters) can be assigned to the program.
    For information on storing, editing, and deleting programs, see STORING, EDITING, AND DELETING 
    AUTO-DIAL NUMBERS (SPEED DIAL NUMBERS, AND GROUP DIALS) (p.103).
    The following settings can be stored in a program:
    (1) Address setting
    (2) Transmission method
    Normal transmission (p.85), broadcast 
    transmission (p.99), polling (p.100), serial polling 
    (p.101)(3) Original Size Enter
    (4) Duplex Scanning
    (5) Resolution and exposure
    (6) Own number sendings (p.109)
    (7) Transmission settings (p.89)
    When storing a broadcast transmission or serial polling operation in a program, up to 200 destination fax numbers 
    can be stored.
    USING A PROGRAM
    1In fax mode, place the original and select Program with the [ ] or [ ] key.
    2Select the program that you wish to use.
    If not all letters of the program name appear, press the [READ-END] key ( ) to 
    display all letters. Press the
     [READ-END] key ( ) once again to return to the 
    original screen.
    3If needed, select the original size and other settings, and then press the [BLACK &
    WHITE START] key .
     Transmission takes place according to the program.
     If you selected a program that does not include a transmission method, set the transmission method and the 
    destinations to be dialed before pressing the [BLACK & WHITE START] key.
     A program differs from a timer transmission (p.98) in that it is not cleared from memory after transmission takes 
    place. A program thus allows you to repeatedly perform the same type of transmission. Note, however, that 
    programs do not allow you to establish a timer setting for transmission.
     A setting that can be stored in a program cannot be changed at the time that a program is used for a 
    transmission even if the setting is not stored in the program.
     The only settings that can be selected when using a program are the original size enter, duplex scanning, and 
    a timer setting.
    Select settings that cannot be stored in a program before you press the [BLACK & WHITE START] key in step 3. 
    These settings include the original size (see SELECTING THE ORIGINAL SIZE (p.29)), duplex scanning (see 
    FAXING A TWO-SIDED ORIGINAL (p.88)), and a timer setting (see AUTOMATIC TRANSMISSION AT A 
    SPECIFIED TIME (p.98)).
    Note
    Note 
    						
    							113
    FAX FUNCTIONS
    FORWARDING RECEIVED DATA TO 
    A NETWORK ADDRESS (INBOUND 
    ROUTING SETTINGS)
    You can have received faxes automatically forwarded to a specified shared folder. As an example, this function can 
    be used to route received faxes to a specified folder without printing the faxes.
    All Inbound Routing settings are configured in the Web page.
    The following explanation assumes that the Web page has been accessed with administrator rights.
    For the procedure for accessing the Web pages, see ABOUT THE WEB PAGES (p.190).
    To activate Inbound Routing, configure the basic settings before specifying the destination.
    In the menu frame, click [Inbound Routing Settings]. Click the [Submit] button after 
    settings
    CONFIGURING THE BASIC SETTINGS
    Configure the basic settings of Inbound Routing.
    Enabling the Inbound Routing function
    Select [Enable] in [Inbound Routing].
    Changing the print style of received data
    Select a print style in [Print Style Setting].
    ItemSettingsDescription
    Inbound RoutingEnable, DisableEnable or disable the Inbound Routing function.
    Print Style Setting Always Print, Print at Error Select a print style of received data. 
    						
    							114
    FAX FUNCTIONS
    Set a file name for forwarding received data
    Select from the pull-down menu of items used for the file name.
    To add a desired text string, select the Characters and enter the string in Preset of Character using up to 64 
    characters.
    Select the item to be used as the file name in File Name Setting.
    Setting whether to print the transaction report
    Select whether to print the transaction report when forwarding received data.
    Specify the print condition in Transaction Report Print Select Setting.
    ItemDescription
    Serial Number Selecting Serial Number adds the unit serial number to the file name.
    Sender Name Selecting Sender Name adds the sender name to the file name.
    Date & Time Selecting Date & Time adds the date and time to the file name.
    Session Page Counter Selecting Session Page Counter adds the counter to the file name.
    Unique Identifier Selecting Unique Identifier adds the unique identifier to the file name.
    CharactersTo add a character string to the file name, select this checkbox and enter the text 
    string in Preset of Character using up to 64 characters.
    Preset of Character Enter a text string to be used in Characters using up to 64 characters.
    ItemSettingsDescription
    Transaction Report Print 
    Select SettingAlways Print, Print at Error, 
    Do not PrintSelect a print style of the transaction report. 
    						
    							115
    FAX FUNCTIONS
    SETTINGS THE DESTINATION
    Specify a sending source of received data and forwarding destination network folder to configure a forwarding table.
    Up to 10 forwarding tables can be configured.
    For each forwarding table, set the following items:
    ●Forward Condition (enabling/disabling forwarding, and the conditions to determine forwarding)
    ●Sender number (fax number)
    ●Forwarding destinations (network folder)
    Viewing the destination list
    1Click [Destination].
    The destination list appears.
    Settings the destination
    1Click [Destination] and click the destination number to be set.
    2Select [Enable] in Forward Condition and select the determining condition for 
    forwarding.
    Select [Forward (All)] or [Forward (Sender)].
    3If you wish to forward received data from a specific sender, enter the senders fax
    number in Sender Number.
    Enter the fax number using up to 20 digits. To enter the fax number from the fax addresses stored in the 
    machine, click the [Select from Address Book] button. The Fax Destination screen appears, and you can 
    select the senders number from the fax address list.
    4Enter the destination network folder in Forward Destination (Max.5).
    Up to five network folder can be specified as the destination.
    Two types of methods are available for entering the destination. The set network folder are displayed in 
    Forwarding Destination Settings.
     Entering an network folder directly
    Click the [Direct Entry] button. When the Forwarding Destination Settings (Direct Entry) appears, enter a 
    network folder information (Hostname or IP Address, User Name, Password), and click the [Submit] 
    button. 
     Selecting an network folder from the address book
    Click the [Select From Address Book] button. The Destination List screen appears, and you can select an 
    network folder from the network folder list.
     The names of the destination number (Forward destination 1 to 10) cannot be changed.
     Only the network folder can be specified for a forwarding destination. E-mail address, Scan to FTP, Scan to 
    Desktop, and fax number cannot be specified.
    ItemDescription
    Inbound Routing Displays whether Inbound Routing function is enabled.
    NumberDisplays the forwarding destination number (Forward Destination 1 to 10).
    Each of setup menu is displayed by clicking each number.
    Forward ConditionDisplays the forward condition of the destination (enabling/disabling and determining the 
    destination setting).
    [Delete] buttonTo delete the forwarding condition stored in a destination number, select the Number 
    checkbox of the destination number and click the [Delete] button.
    [Clear Checked] button Clicking this clears all Number checkboxes.
    To delete a set network folder, select the checkbox at the left of the network folder you wish to delete, and then
    click the [Delete] button.
    Note
    Note 
    						
    							116
    FAX FUNCTIONS
    Forward Condition
    Sender Number
    Forward Destination (Max. 5)
    SENDING A FAX DIRECTLY FROM A 
    COMPUTER (PC-Fax)
    A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in 
    the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then 
    select the Print command in the software application. Image data for transmission will be created and sent as a fax.
    ItemSettingsDescription
    Forward
    ConditionEnable, DisableEnable or disable the destination to be set in this screen.
    Forward (All), Forward
    (Sender)Select the determination condition for forwarding the received FAX data.
    ItemDescription
    Fax No. Enter the senders fax number if you have selected Forward (Sender) in Forward 
    Conditions setting. Up to 20 digits can be entered.
    [Select From Address Book] 
    buttonClick this button to select the fax number from the fax addresses stored in this machine.
    ItemDescription
    Forwarding Destination Settings Displays the stored destinations. If no destination is stored, Not Set appears.
    [Delete] button Deletes the selected destination.
    [Direct Entry] button Click this button to enter an network folder directly.
    [Select From Address Book] 
    buttonClick this button to select an network folder from the network folder address list stored in the 
    machine.
     To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup 
    Guide
     This function can only be used on a Windows computer.
     This function can only be used for transmission. Faxes cannot be received to your computer.
    Fax transmission
    Note 
    						
    							117
    FAX FUNCTIONS
    CONNECTING AN EXTENSION PHONE
    You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any 
    normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote 
    operation)
    CONNECTING AN EXTENSION PHONE
    Insert the end of the extension phone cord into the extension phone jack on the left 
    side of the machine.
    Make sure you hear a click sound indicating that the cord is 
    securely connected.
    Only use an extension telephone that can be connected to a modular jack.
    If the shape of the cord plug is not compatible with the jack, consult your dealer or nearest Sharp customer 
    service center.
    Extension phone jack
    Note 
    						
    							118
    FAX FUNCTIONS
    USING AN EXTENSION PHONE
    Using an extension phone for voice calls
    An extension phone connected to the machine can be used to place and receive voice calls just like a normal phone.
    A extension phone can be used while another mode is being used (copying, etc.). 
    Activating fax reception from an extension phone (remote reception)
    After receiving a call on the extension phone, you can activate fax reception from the extension phone. This is called 
    remote reception. After speaking, or when you hear a fax tone through the extension phone, perform the following 
    procedure with the extension phone still lifted. (If you made the call, remote reception will not be possible.)
    1If you are on a pulse dial line, set your phone to issue tone signals.
    Refer to your phones manual to set the phone to issue tone signals.
    If your phone is already set to issue tone signals, proceed to the next step.
    2Press the   key once and the   key twice on the extension phone.
    Fax reception is activated.
    3Replace the extension phone.
     It may not be possible to make a call on your line during a power outage. This depends on the type of line 
    (optical line, etc.).
     If the fax reception mode is set to auto reception, you must lift the phone to answer a call before the machine 
    automatically begins reception. The machine is initially set to answer calls on two rings. The number of rings 
    can be changed to any number from 0 to 15 in the system settings. (See 
    #Of Rings At. RX (p.187).)
     A call cannot be placed on hold.
    The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce 
    tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your 
    extension phone.
    The one-digit number that is used to activate fax reception from an extension phone (initially set to 5) is called 
    the remote reception number. You can change this number to any number from 0 to 9 in the system settings. 
    (See Remote Reception (p.185).)
    Note
    Note
    Note 
    						
    							119
    FAX FUNCTIONS
    Sending a fax after talking on the phone (Manual transmission)
    If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without 
    breaking the connection.
    1Follow steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES (p.85) and then
    follow the steps below.
    2Lift the extension phone.
    3Dial the number of the other party.
    4Speak to the other party when they answer.
    5After the other party switches to fax reception, press your [BLACK & WHITE START]
    key.
    Transmission begins.
    6Replace the extension phone.
    Receiving a fax after talking (Manual reception)
    When an extension phone is connected to the machine and you have set the reception mode to Manual (p.96), you 
    can talk to a person sending a fax manually and then begin fax reception without breaking the connection.
    Automatic redialing (p.91) will not take place if the line is busy.
     If you have loaded the original on the document glass, you can only send one page by manual transmission.
    Canceling a fax transmission...
    Press the [C] key. A screen appears asking you to cancel a fax transmission. Select Yes 
    with the [ ] 
    [] keys
    , and press the [OK] key.
    Note
    Note 
    						
    							120
    FAX FUNCTIONS
    WHEN A TRANSACTION REPORT 
    IS PRINTED
    The machine has been set to automatically print a transaction report to notify you of the result when a transmission 
    is not successful or when the Broadcast transmission function is used.
    When transmission is not successful and a transaction report similar to the following is printed,
    FOLLOWING DATA CANNOT BE SENT. PLEASE HAND THIS REPORT TO XXX., read the report and take 
    appropriate action.
    The transaction report is set at the factory to print at the times indicated in gray   below, however, the times at 
    which the report is printed can be changed in the system settings. (See List Setting (p.183))
    Normal transmission:  ALWAYS PRINTS / /NEVER PRINTS 
    Broadcast transmission:   /ERROR ONLY/NEVER PRINTS
    Original image print setting*:  ALWAYS PRINTS / /NEVER PRINTS
    Reception:  ALWAYS PRINTS /ERROR ONLY/
    The Transaction Report shows the date of transmission, the time transmission began, the other partys name, the 
    duration of the operation, the number of pages, the type of transmission, the result, the department, and other 
    information.
    * You can select whether or not part of the transmitted original is printed with transaction reports that are printed for 
    normal transmissions and broadcast transmissions.
    INFORMATION APPEARING IN THE TYPE/NOTE 
    COLUMN
    Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the REPORT 
    AT REGULAR INTERVALS (COMMUNICATION ACTIVITY REPORT) (p.121). 
    The following notes may appear.
    The list count appears in the # column of the Transaction Report and a serial number appears in the FILE 
    column. (These numbers are not related to the transaction.)
    Sending resultExplanation
    OK Transmission was completed successfully.
    BUSY Transmission was not successful because the line was busy.
    CANCEL A transmission was canceled while in progress or a stored transmission job was canceled.
    P. FAIL The power was turned off or a power failure occurred.
    NO RX POLL A polling request was denied because the polling machine did not have its own fax number 
    programmed.
    PASS CODE # ERR A polling request was denied because the other machines fax number had not been stored as 
    a polling passcode in your machine.
    ORIG ERROR When you attempted to send a fax from the document feeder in direct transmission mode, 
    a misfeed occurred.
    ERRORXXXXXX Line conditions prevented the transmission from taking place normally.
    A code used by service technicians appears.
    XX-XX OK When group dialing or broadcast transmission was performed,
    xxx- :  Indicates total number of transmissions.
    xxx OK:  Indicates completed transmissions.
    ERROR ONLY
    ALWAYS PRINTS
    ERROR ONLY
    NEVER PRINTS
    Note
    First two digits
    Last four digits 
    						
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