Sharp AR M620N User Manual

							PART NAMES AND FUNCTIONS
1-11
1

 Other optional equipment




 
Printer expansion kit (AR-P19)
This is required to add the printer function to
models that do not include the printer function as a
standard feature. The kit  includes a network
interface that allows the machine to be used as a
network printer.




 
Barcode font kit (AR-PF1)
This kit adds bar code fonts to the machine.




 
 Data security kit (AR-FR11)
This kit is used to erase electronic data from the
hard disk and memory immediately after a
document is printed or transmitted.




 
PS3 expansion kit (AR-PK5)
This kit provides compatibility of PostScript level 3
to the printer.



 
Facsimile expansion kit (AR-FX8)
This kit is required to add fax function.




 
Additional fax memory (8 MB) (AR-MM9)




 
Network scanner expansion kit (AR-NS3)
This kit is required to add the network scanning
feature.
The printer function is required to add on the
network scanner function. On models that do not
have the printer function as a standard feature, the
printer expansion kit is required.
Peripheral devices are basically optional, but are incorporated in some models as standard equipment.
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							PART NAMES AND FUNCTIONS
1-12
Operation panel
Touch panel
The machine status, messages and touch keys are
displayed on the panel. The document filing, copy,
network scanner*
1, and fax*2 functions are used by
switching to the screen for the desired function.
See the following page.
Mode select keys and indicators
Use to change modes and the corresponding
display on the touch panel.
[DOCUMENT FILING] key
Press to select the document filing mode. (See
page 7-5.)
[IMAGE SEND] key/LINE indicator/DATA
indicator
Press to change the display to network scanner
mode*1 or fax mode*2. (See the Operation
manual (for network scanner)) and Operation
manual (for facsimile).)
[COPY] key
Press to select the copy mode.
PRINT mode indicators
READY indicator
Print data can be received when this indicator is
lit.
DATA indicator
Lights up or blinks when print data is being
received. Also lights up or blinks when printing is
being performed.
[JOB STATUS] key
Press to display the current job status. (See page
1-14.)[CUSTOM SETTINGS] key
This is used to store, edit, and delete user names
and folder names for the document filing function,
and to configure the key operator programs and
printer configuration settings. (See page 7-21)
Numeric keys
Use to enter numeric values for various settings.
[ ] key ([ACC.#-C] key)
This key is used in copy mode, document filing
mode, network scanner mode*
1, and fax mode*2.
[#/P] key
This is used as a program key when using the copy
function, and to dial when using the fax function*
2.
[C] key (Clear key)
This key is used in copy mode, document filing
mode, network scanner mode*1, and fax mode*2.
[START] key
Use this key to start copying in copy mode, scan a
document in network scanner mode*1, or scan a
document for transmission in fax mode*2.
[CA] key (Clear all key)
This key is used in copy mode, document filing
mode, network scanner mode*1, and fax mode*2.
Use the key to cancel settings and  perform an
operation from the initial machine state.
*1  When the network scanner option is installed.
*2  When the fax option is installed.
1
2
3
4
5
6
7
8
9
10
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							PART NAMES AND FUNCTIONS
1-13
1
Touch panel
The touch panel screens shown in this manual are
printed images, and may appear different from the
actual screens.

 Using the touch panel
[Example 1]
Items on the touch panel
are easily selectable by
touching the key associ-
ated with the item with a
finger. Selection of an
item will be
accompanied with a
beep tone* to confirm
the item was selected.
Also, the key area for the item will be highlighted
for visual confirmation.
* If a greyed out key is touched, a double beep will
sound.
[Example 2]
Keys which are greyed
out on any screen are
not selectable.
The confirmation beeps can be disabled by a key
operator program. (See page 10 of the key
operators guide.)

 Selecting a function
[Example 1]
If a key is highlighted in a
setting screen at the
time the screen appears,
the [OK] key can be
pressed to store the
selection without further
operation.
[Example 2]
A function in the special
functions screen is
selected by touching the
key so that it is
highlighted. To cancel
the selection, touch the
highlighted key once
again.
[Example 3]
A corresponding icon
representing the feature
will appear on the touch
key and on the main
screen of the mode
selected. If this icon is
touched, the setting
screen of the function (or
a menu screen) will
appear, allowing the settings to be checked or
adjusted and the function to be cancelled easily.
JOB QUEUE
COPY
SHARP001
0666211221
003 / 000
003 / 000
010 / 000
SETS / PROG
Beep
tone
1/13COMPLETECopier feature

Dual page copy

Job build

Tandem copy

Mirror image

B/W Reverse
OCK ONTO0
PRINT ON INSERT SHEETSPAPER IS FED
FROM INSERTERYESNO
CANCELOK
OK
DUAL PAGE
COPY
TANDEM
COPY
B5B4A3A41.3.4.
2.
READY TO SCAN FOR COPY.
SPECIAL MODESORIGI
2-SIDED COPY
OUTPUT
QUICK FILE
FILE
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							PART NAMES AND FUNCTIONS
1-14




 
Job status screen (common to print, copy, fax, network scan and Internet fax)
This screen is displayed when the [JOB STATUS] key on the operation panel is pressed.
This screen can be used to display the JOB QUEUE (showing stored jobs and the current job) or the
COMPLETE job list (showing finished jobs). This screen is used to check jobs, move a job to the top of the JOB
QUEUE, or delete a job.
Job list
The displayed jobs in the job list are themselves
operation keys. To cancel printing or to give a job
the highest print priority, touch the relevant job key
to select the job and execute the desired
operation using the keys described in  and  .
This shows the current job and the jobs waiting to
be run. The icons to the left of the jobs in the
queue show the job mode. The document filing
reprint job icon is highlighted.
Note that the icon does not become highlighted
during retransmission of a fax/image transmission
job.*1 PAPER EMPTY in the job status display
When a job status display indicates PAPER
EMPTY, the specified paper size for the job is not
loaded in any of the trays. 
In this case, the job will be suspended until the
required paper is loaded. Other stored jobs will be
printed (if possible) until the required paper is loaded.
(Other jobs will not be printed if the paper runs out
during printing.) If you need to change the paper size
because the specified paper size is not available,
touch the current job key to select it and then touch
the [DETAIL] key described in   .
Mode select key
This switches the job list display between JOB
QUEUE and COMPLETE.
JOB QUEUE: Shows stored jobs and the job in
progress.
COMPLETE: Shows finished jobs.
Files saved using the FILE and QUICK FILE
functions and finished broadcast transmission
jobs appear as keys in the finished job screen.
The FILE or QUICK FILE job keys in the
finished job screen can be touched, followed by
the [CALL] key, to call up a finished job and print
or transmit it. A finished broadcast transmission
job key can be touched followed by the [DETAIL]
key to check the result of the transmission.
JOB QUEUE
COPY
COPY
Suzuki
066211221
STATUS
020 / 001
020 / 000
020 / 000
002 / 000
PRINT JOBE-MAIL/FTPFAX JOBINTERNET-FAXINTERNET-FAX
JOB QUEUE
COMPLETE
JOB QUEUE
COMPLETE
DETAIL
PRIORITY
STOP/DELETE
DETAIL
CALL
PAPER EMPTY
WAITING
WAITING
1/1
SETS / PROGRESS
COPYING
JOB QUEUE screenCOMPLETE 
job screen*1
1
89
Print mode Copy mode
Scan to e-mail jobScan to FTP job
Scan to Sharpdesk job
Fax send job Fax reception job
PC-Fax send job
i-Fax send job
i-Fax reception job
PC-Internet Fax send job
Internet Fax mode
E-MAIL/FTP mode
Fax mode
10
2
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							PART NAMES AND FUNCTIONS
1-15
1
[PRINT JOB] key
This displays the print job list of print mode
(copying, printing, fax reception, Internet fax
reception, and self printing).
[E-MAIL/FTP] key
This displays the transmission status and finished
jobs of scan mode (Scan to e-mail, Scan to FTP,
and Scan to SharpDesk) when the network
scanner option is installed.
[FAX JOB] key
This displays the transmission/reception status
and finished jobs of fax mode (fax and PC-Fax)
when the fax option is installed.
Display switching keys
Use to switch the page of the displayed job list.
[INTERNET-FAX] key
This displays the transmission/reception status
and finished jobs of Internet fax mode and PC
Internet fax mode when the network scanner
option is installed.
[STOP/DELETE] key
Use to cancel or delete the current job or delete
the selected reserved job. Note that printing of
received faxes and received Internet faxes cannot
be cancelled or deleted.[PRIORITY] key
A stored job in the JOB QUEUE job list can be
printed ahead of all other stored jobs by selecting
the job and then touching this key.
[DETAIL] key
This shows detailed information on the selected
job. 
Files saved using the FILE and QUICK
FILE functions and finished broadcast
transmission jobs
 appear as keys in the finished
job screen. A Quick File in the finished job screen
or the [Filing] key can be touched, followed by the
[CALL] key, to call up a finished job and print or
transmit it. A finished broadcast transmission job
key can be touched followed by the [DETAIL] key
to check the result of the transmission.
[CALL] key
When this key is touched after selecting a job in
the COMPLETE job status screen (a job stored
using the FILE or QUICK FILE keys of the
document filing function), the JOB SETTINGS
menu screen appears to let you resend or reprint
the finished job. (See Document filing function
on page 7-2.)
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4
5
6
7
8
9
10
11
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							1-16
TURNING THE POWER ON AND OFF
The machine has two power switches. The main power switch can be found at the upper right after the front cover
is opened. The power switch is located at the upper left of the right side of the machine.
The two switches are normally used as follows:
Main power switch: Normally kept in the ON position.
(Be sure to keep ON when using the
fax function.)
Power switch : Turn to ON position before using
the machine.
Turn OFF at night when the
machine is not used.
Main power switch ON, Power switch ON
The copy, printer, fax*, Internet fax*, network
scanner*, and document filing functions can be
used. If the machine is not used for a certain interval
after turning on the power switch, the machine will
automatically enter a reduced power consumption
state (preheat mode or auto power shut-off mode
(see page 1-8)).
* The required options must be installed to use
these functions.
Main power switch OFF, Power switch ON
The copy, printer, fax, Internet fax, network scanner,
and document filing functions cannot be used.
Power switchMain power switch
OFF position
ON position
CAUTION
Before turning off the main power switch, make sure
that the communication and data lights are not
blinking on the operation panel. Turning off the main
power switch or unplugging the power cord while the
lights are blinking may damage the hard disk and
cause the data being stored or received to be lost.
Main power switch  ON, Power switch OFF 
Set the switches in this way at night or at other times
when the machine is not being used. The touch
panel cannot be used, however, the following
functions will remain operational:
When the fax option is installed:
Automatic fax reception, timer transmission
(automatic transmission at a specified time), and
transmission when a polling request is received from
another machine (remote transmission, relay
broadcast transmission)
When the network scanner option is installed:
Automatic Internet fax reception
Main power switch OFF, Power switch OFF
The copy, printer, fax, Internet fax, network scanner,
and document filing functions cannot be used.
Turn both switches off and unplug the power cord if
you suspect a machine failure, if there is a bad
thunderstorm nearby, or when you are moving the
machine.
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							1-17
1 AUDITING MODE
Auditing mode can be enabled to keep track of the number of pages printed and transmitted (scanned) by each account
(up to 500 accounts can be established). The page counts can be viewed and totaled as needed.

Using the machine when the auditing mode is enabled
The procedure for making copies when auditing mode has been enabled for the copy function is explained below.
When the account counter is turned on, the right
message appears on the touch panel. 
When the above screen appears, enter your 5-digit account number and then begin the copying procedure.
1Enter your account number (5 digits) with
the numeric keys.
As you enter your
account number, the
hyphens (-) change to
asterisks ( ). If you
enter an incorrect digit,
press the   key and re-
enter the correct digit.
When a correct account number is entered, the
following message will appear.
If a limit has been set by key operator program for the
number of copies that can be made by the account,
the remaining number that can be made is displayed.
Check the number in the display and touch the
[OK] key.
2Follow the appropriate steps to perform
the copy job.
When copying is begun, the following message
will appear.
To perform an interrupt copy job (page 5-33),
touch the [INTERRUPT] key and then enter your
account number as explained in step 1. The
following message will appear.
3When the copy job is finished, press the
[ ] key ([ACC.#-C] key)
NOTES


When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you
to enter your account number each time you switch to the main screen of one of those functions in the touch panel.
Enter your account number in the same way as for copy mode, and then begin the scanning procedure.

When the account counter is turned on for the printer function, you must enter your account number in the setting screen
of the printer driver on your computer in order to print.
ENTER YOUR ACCOUNT NUMBER.
NOTE
If ACCOUNT NUMBER SECURITY is enabled in
the key operator programs and an incorrect account
number is entered three times in a row, PLEASE
SEE YOUR KEY OPERATOR FOR ASSISTANCE.
will appear. (Page 8 of the key operators guide.)
Operation is not possible while this message
appears (about one minute).
ACCOUNT STATUS  :MADE      /REMAINING
COPIES :00,123,000/00,012,456
OK
READY TO SCAN FOR COPY.
PRESS [ACC.#-C] WHEN FINISHED.
COPY INTERRUPT MODE.
READY TO SCAN FOR COPY.
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							2-1
CHAPTER 2
MANAGING THE MACHINE
This chapter explains how to load paper, replace the toner cartridge,
and remove paper misfeeds. It also contains information about supplies.
Page
LOADING PAPER................................................................................... 2-2

Identifying the trays ......................................................................... 2-2

Loading paper in paper tray 1 - tray 2 ............................................. 2-2

Loading paper in paper tray 3 ......................................................... 2-3

Changing the paper size in paper tray 3 ......................................... 2-3

Changing the paper size in paper tray 4 ......................................... 2-4

Loading paper in paper tray 5 (optional large capacity tray) ........... 2-5

Specifications (optional large capacity tray) .................................... 2-5

Loading paper in the bypass tray .................................................... 2-6

Specifications of paper trays (Types and sizes of paper that can be 
used in the trays)............................................................................. 2-8

Setting the paper type and paper size ............................................ 2-10

Setting the paper size when a special size is loaded ...................... 2-12
CUSTOM SETTINGS ............................................................................. 2-13

General procedure for custom settings ........................................... 2-13

About the settings ........................................................................... 2-15
REPLACING THE TONER CARTRIDGES ............................................. 2-16
STORAGE OF SUPPLIES ...................................................................... 2-17
MISFEED REMOVAL ............................................................................. 2-18

Misfeed removal guidance .............................................................. 2-18

Misfeed in the transport area, fusing area, and exit area ................ 2-19

Misfeed in the duplex unit ............................................................... 2-20

Misfeed in the paper feed area ....................................................... 2-21
REMOVING AN ORIGINAL MISFEED ................................................... 2-25

Removing a misfed original from the automatic document feeder .. 2-25
TROUBLESHOOTING ............................................................................ 2-26
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							2-2
LOADING PAPER
If the paper runs out during printing, a message will appear in the display.
Follow the procedure below to load paper.
Identifying the trays
The trays are identified using numbers as shown below.
For the types and sizes of paper that can be used in each tray, see page 2-8.
Loading paper in paper tray 1 - tray 2
A4 or 8-1/2 x 11 size paper can be loaded in tray 1. A4, B5 or 8-1/2 x 11 size paper can be loaded in tray 2. These
are parallel large-capacity trays that allow a total of approximately 2000 sheets of SHARP standard paper (80g/m2
(20lbs.)) to be loaded. If you wish to change the paper size of tray 1 or tray 2, please consult your dealer (the paper
size must be changed by a service technician).
1Pull out paper tray 1-tray 2.
Gently pull the tray out
until it stops.
2Load paper in the left and right trays.
Lift the paper guide and
load paper in tray 1.*1
Approximately 800 sheets
of SHARP standard paper
(80g/m2 (20lbs.)) can be
loaded.
Be sure to return the
paper guide to its
original position after
loading the paper.
Load paper in tray 2.*1
Approximately 1200
sheets of SHARP
standard paper 
(80g/m2
(20lbs.)) can be loaded.
*1 The paper stack must not be higher than the indicator line.
Tray 1
This is the left large capacity tray.
Tray 3
Tray 4
Tray 2
This is the right large capacity tray.
Tray 5
This is an optional large capacity tray.
Bypass tray1
2
3
4
5
6
NOTES

Do not use curled or folded paper. Doing so may cause a misfeed.

Do not place heavy objects or press hard on any tray which is pulled out.

Do not place objects on the large-capacity tray. This may damage the tray or interfere with operation.

Load paper with the print side face up. However, when the paper type is set to PRE-PRINTED or LETTER
HEAD, load the paper face down*.
* If the two-sided function is disabled using DISABLING OF DUPLEX in the key operator programs(page 11
of the key operators guide), load the paper face up.
Indicator line
Indicator line
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