Sharp Ar-m 351 Manual

							OVERVIEW
7-3
7

 Quick File folder
When [QUICK FILE FOLDER] is selected in the main screen of any of the modes, the file is saved in this folder.
Up to 1000 files can be saved in the Quick File folder. All files in the Quick File Folder can be deleted using a key
operator program. If you have a file that you do not want deleted, set the file attribute to [PROTECT] (up to 500 files
can be protected). (See [Property change] on page 7-18)
The following user and file names are automatically assigned (except when using Quick File in copy mode or fax/
image send mode):
User name : User unknown
File name (example) : COPY_10012004_014050PM (job mode and month, day, year, hour, minute, second, AM/
PM of save). (In the example, the file was saved on 10/1/2004 at 13:40 and 50 sec in copy mode.) 
When saved, jobs are classified by mode. A saved job can be called up from the COMPLETE job status screen.

 Main folder
When saving a file, a previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and
any file name can be assigned.
A password can also be set for a saved file ([CONFIDENTIAL] save). (See [Property change] on page 7-18.)
If a user name and file name are not selected, a name in the same format as Quick File is automatically assigned.

 Custom folder
Up to 500 folders (named as desired) can be created in this folder. When saving a file in one of these folders, a
previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and any file name can be
assigned.
A password can be set for a file saved in one of these folders.

 Attributes of saved files
The protect setting can be selected for files saved with the document filing function. This prevents a file from being
moved or automatically or manually deleted.
Three attributes are available for saved files: [SHARING], [PROTECT], and [CONFIDENTIAL]. When saved with
the [SHARING] attribute, a file is not protected. When saved with the [PROTECT] or [CONFIDENTIAL] attribute, a
file is protected.
Files saved to the Quick File folder are all [SHARING]. When saving a file to the main folder or a custom folder,
[SHARING] or [CONFIDENTIAL] can be selected.
A [SHARING] file can be changed to a [PROTECT]
 or [CONFIDENTIAL] file using [Property change] (page 7-18).
A password is set for a [CONFIDENTIAL] file to protect it. (The password must be entered to call up the file.)
A password cannot be set for a [PROTECT] file, however, as long as the file is not changed to [SHARING] with
[PROPERTY CHANGE], the file will be protected.
CAUTION
Documents saved with [QUICK FILE] are shared files that can be called up by anyone and printed or transmitted.
For this reason, do not use Quick File for sensitive documents or documents that you do not want to be reused
by others.
When saving a document with [FILE], set the attribute to [CONFIDENTIAL] and set a password to prevent others
from reusing the document.
Even when a file is saved with the [CONFIDENTIAL] attribute, the attribute can be changed afterward to
[SHARING] using [Property change] (page 7-18). For this reason, do not save sensitive documents or
documents that you do not want to be reused by others.
Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result
from the leaking of sensitive information due to 1) manipulation by a third party of any data saved using the Quick
File function or filing function, or 2) incorrect operation of the Quick File function or filing function by the operator
that saves the data.
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							7-4
TO USE THE DOCUMENT FILING FUNCTION
A look at the operation panel
(1) Touch panel (see the next page)
This displays messages and keys. Keys can be
touched to select and enter settings.
When a key is touched, a beep will sound and the
key will be highlighted to indicate that it is selected.
When a key cannot be selected in a screen, it will
be greyed out. If touched, a warning beep will
sound to alert you that it cannot be selected.
(2) Mode select keys
Use this key to select the mode.
(3) [DOCUMENT FILING] key
Touch this key to display the main screen of
document filing mode.(4) Numeric keys
Use these keys to enter a password or a numeric
value for a setting.
(5) [C] key (clear key)
Use this key if you make a mistake when entering
a password or numeric setting.
This key is also used to cancel scanning of a
document.
(6) [CA] key
Use this key to cancel a setting procedure and
return to the main screen. The key is also used to
cancel a special function.
(7) [CUSTOM SETTINGS] key
Use this key to store, edit or delete a user name or
custom folder.
Saving files
To save files to the main folder or custom folders, a user name must be previously stored. To create a folder in the
custom folder, the folder name must be stored. These settings are configured in the custom settings.
Follow the procedures explained in Programming a user name, Editing and deleting a user name, Creating a
custom folder, and Editing/deleting a custom folder on pages 7-22 to 7-25.
(1) (2) (3) (4) (5) (6)
(7)
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							TO USE THE DOCUMENT FILING FUNCTION
7-5
7
Main screen of document filing
To display the main screen of document filing, press
the [DOCUMENT FILING] key when the touch panel
shows the copy mode screen, image send mode, or the
job status screen.
The main screen shows messages, keys, and items
that can be selected for document filing.
(1) Message display
Displays messages.
(2) [HDD STATUS] key
Touch to check the use of the machines hard disk.
(3) [SEARCH] key
Touch to search for a file by user name, file name,
or folder name.
(4) [SCAN TO HDD] key
Touch to select scan save. Scan save is used to
save the image file of a scanned document in the
main folder or a custom folder without printing or
transmitting the document.
(5) [FILE FOLDER] key
Touch to call up a file from the main folder or the
custom folder. 
When the key is touched, the files in
the main folder or the folders in the custom folder
appear.
(6) [QUICK FILE FOLDER] key
Touch to call up a file from the Quick File folder.
When the key is touched, the files in the Quick File
folder appear.
Document filing icons
The following icons may appear added to a main icon
or alone.
HDD STATUSSEARCH
SCAN TO HDDFILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVEFILE STORE
(4) (5) (6) (1) (2) (3)
Main 
iconIcon of 
confidential 
file or folderIcon of 
protected 
fileMeaning
Folder
Copy job file
Print job file
(including direct
print jobs)
Fax transmission
job file
PC-FAX
transmission job
file
Internet  fax
transmission job
file
PC-Internet fax
transmission job
file
Scan save file
E-mail
transmission job
file
FTP
transmission job
file
Desktop
transmission job
file
IconMeaning
Confidential file or folder
Protected file
NOTE
When the file of a job that was saved using scan
save is printed in job settings, the icon of the job is
highlighted.
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							7-6
SAVING A DOCUMENT IMAGE FILE
Quick File
When printing or transmitting a document in copy mode, printer mode, or fax/image transmission mode, QUICK
FILE can be selected to save an image of the document to the Quick File folder.
The image can be called up at a later time, allowing you to print or transmit the document without having to locate
the original.
1Place the originals in the document feeder
tray and select resolution and exposure
settings.
See steps 1 to 8 of
Making copies with the
automatic document
feeder on pages 4-7 to
4-8 and ADJUSTING
THE EXPOSURE on
page 4-14.
2Touch the [QUICK FILE] key in the main
screen.
The [QUICK FILE] key
will be highlighted to
indicate that the function
is selected.
If the [FILE] key is
greyed out, only the
[QUICK FILE] key can
be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
3Press the [START] key on the operation
panel.
To prevent accidental
saving of the document,
the warning THE
SCANNED DATA IS
STORED IN THE
QUICK FILE FOLDER.
appears for 6 seconds
after the [START] key is pressed.
When copying begins, the image is saved.
4The saved image can be called up from the
Quick File folder or the job status screen.
To call the image up from the Quick File
folder, see Calling up and using a saved file
on page 7-15.
To call the job up from the finished job status
screen, see Calling up and manipulating a
file from the job status screen on  page 7-20.
5The following operations can be
performed on the image that was called up
in step 4.
Print the image (page 7-16)
Transmit the image (page 7-17)
Change the attribute (page 7-18)
Move the image (page 7-19)
Delete the image (page 7-19)
Check details on the image (page 7-19)
NOTE
As an example, the procedure for saving a document to the Quick File folder while copying using the automatic
document feeder is explained below.
UTO
AUTO
AUTOA4
ORIGINAL
EXPOSURE
QUICK FILE
FILE
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							SAVING A DOCUMENT IMAGE FILE
7-7
7
Filing
When printing or transmitting a document in copy mode, printer mode, or image send mode, FILE can be selected
to save an image of the document to the main folder or a previously created custom folder. The image can be called
up at a later time, allowing you to print or transmit the document without having to locate the original.
1Place the originals in the document feeder
tray and select resolution and exposure
settings.
See steps 1 to 8 of
Making copies with the
automatic document
feeder on pages 4-7 to
4-8 and ADJUSTING
THE EXPOSURE on
page 4-14
2Touch the [FILE] key in the main screen.
An information entry
screen appears.
3Touch the [USER NAME] key.
4Touch the desired user name in the list of
user names that appears.
User names must be previously stored
(Programming a user name on page 7-22). 
5Touch the [OK] key.
The touched user name is selected and you return to the
screen of step 3. The selected user name appears.
6Touch the [FILE NAME] key.
A character entry screen
appears. Enter a file
name (maximum of 30
characters). (See page
7-26 to enter
characters.)
7Touch the [STORED TO:] key.
8Touch the desired folder name in the list of
folder names that appears
Folder names must be previously stored.
(Creating a custom folder on page 7-24). If a
password has been set for the folder, a password
entry screen will appear. Enter the 5-digit
password for the folder.
NOTE
As an example, the procedure for using the filing function while copying using the automatic document feeder is
explained below.
UTO
AUTO
AUTOA4
ORIGINAL
EXPOSURE
QUICK FILE
FILE
USER NAME
CONFIDENTIAL
MAI
COPYFILE NAME
STORED TO:
Suzuki
Ono
Hasegawa
Sasaki
UVWXYZOPQRSTJKLMNEFGHIABCDALL USERS
Yamada
Nakata
1/1
NOTE
If you do not select a user name, the following name
is automatically selected:
Example : User unknown
NOTE
If you do not enter a file name, a file name in the
following format is automatically assigned:
Auto generated file name : Month, day, year, hour,
minute, second, AM/PM
 (Example : COPY_10012004_014050PM)
USER NAME
FILE NAME
STORED TO:MAI
COPY
USER NAME
FILE NAME
STORED TO:MAIN
COPY
ALL FOLDERS
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 6
CUSTOM FOLDER 4
CUSTOM FOLDER 2
CUSTOM FOLDER 8
ABCDEFGHIJKLMNOPQRSUVWXY
1/2
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							SAVING A DOCUMENT IMAGE FILE
7-8
9Touch the [OK] key.
The touched folder is
selected and you return
to the screen of step 7.
The selected folder
name is displayed.
10If needed, select the  [CONFIDENTIAL]
checkbox (only in copy mode).
When this is selected, the
file is stored with the
attribute [CONFIDENTIAL].
To call up the file, the
password that will be set in
the following steps must be
entered.
If you selected the [CONFIDENTIAL]
checkbox, touch the [PASSWORD] key and
enter a password.
If you did not select the [CONFIDENTIAL]
checkbox, go to step 16. The file will be saved
as a [SHARING] file.
11Touch the [PASSWORD] key.
The password entry
screen appears.
12Enter a 5-digit password with the numeric
keys.
As each digit is entered,

- changes to  .
13Touch the [OK] key.
14You will return to the screen of step 10.
The set password is displayed with  .
15Touch the [OK] key.
You will return to the main screen.
16Press the [START] key on the operation
panel.
When copying begins,
the image is saved.
17The saved image can be called up using
the file name, folder name, or user name,
or from the filing folder.
To call up the image by entering the file name,
folder name, or user name, see Searching
for and calling up a saved file on page 7-13.
To call up the image from the filing folder, see
Calling up and using a saved file on page 7-
15.
18The following operations can be
performed on the image that was called
up:
Print the image (page 7-16)
Transmit the image (page 7-17)
Change the attribute (page 7-18)
Move the image (page 7-19)
Delete the image (page 7-19)
Check details on the image (page 7-19)
OKFOLDER
2/2
USER NAME
FILE NAME
CONFIDENTIAL
FILE INFORMATION
PASSWORD
CAN
XYYY
ENTER PASSWORD VIA THE 10-KEY PAD.
CANCEL
CANCEL
0
OK
 10-KEY PAD.
XYYY
OKCANCEL
PASSWORD
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							SAVING A DOCUMENT IMAGE FILE
7-9
7
Print jobs
Print jobs sent to the machine using the machines
printer driver can be saved in the main folder or a
previously created custom folder when printed. The
saved print data can be called up and printed or
transmitted without having to open the original file on
your computer.
This section gives an overview of this function and
explains the procedure for printing from the operation
panel of the machine.
For the procedures that are performed at your
computer when initiating printing such as selecting the
save location and file attribute,  see the printer driver
Help file.

 Using a print job file (printing,
deleting, transmitting, etc.)
1Press the [DOCUMENT FILING] key on the
operation panel.
2Touch the [FILE FOLDER] key or the
[QUICK FILE FOLDER] key depending on
where the file is saved.
Touch the [FILE FOLDER] key if the file is
saved in the main folder or the custom folder.
Touch the [QUICK FILE FOLDER] key if the
file is saved in the Quick File folder.
If you touched the [FILE FOLDER] key, the
files in the main folder or the folders in the
custom folder appear. If you open the wrong
folder, touch the [MAIN FOLDER] key or the
[CUSTOM FOLDER] key and open the
correct folder.
If the desired file is saved in the main folder,
go to step 4. If the desired file is saved in a
custom folder, go to step 3.
If you touched the [QUICK FILE FOLDER]
key, the files in the Quick File folder appear.
Go to step 4.
3Touch the key of the folder that contains
the desired file.
If a password is set for
the selected folder, a
password entry screen
will appear. Enter the 5-
digit password with the
numeric keys.
4Touch the printer icon ( ) tab and then
touch the key of the desired file.
The following screen appears if the [QUICK FILE
FOLDER] key is touched in step 2.
Touch the key of the file that you wish to call up. A
menu screen will appear. 
If a password is set for the file, a password entry
screen will appear. Enter the 5-digit password with
the numeric keys.
5Touch the key of the operation that you
wish to perform.
(1) [PRINT] key (see page 7-16)
(2) [SEND] key (see page 7-17)
(3) [PROPERTY CHANGE] key (see page 7-18)
(4) [MOVE] key (see page 7-19)
(5) [DELETE] key (see page 7-19)
(6) [DETAIL] key (see page 7-19)
The setting screen of the selected operation
appears. See the indicated page.
FILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVE
OPQRSJKLMNEFGHIABCD
CUSTOM FOLDER
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTO
CUSTO
CUSTO
CUSTO
ALL FOLDERS
MAIN FOLDER
MAIN FOLDERSEARCHCUSTOM FOLDERBACK
1/1FILE NAME
BasicYamada2004/10/01
2004/10/01
2004/10/01
Sato
Akata
presentation
Product
PRINTS
USER NAMEDATE1
1
QUICK FILE FOLDERSEARCHBACK
FILE NAME
Tanaka7890123456User unknown2004/10/01
2004/10/01User unknownSuzuki7890123456
PRINTS
USER NAMEDATE1
1
(1) (2) (3)
(4) (5) (6)
SELECT THE JOB.
PRINT
MOVE
SEND
DELETE
PROPERTY
CHANGE
DETAIL
JOB SETTINGS
Basic specificationsYamada Taro
CANCEL
A4
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							SAVING A DOCUMENT IMAGE FILE
7-10
Scan Save
Scan save is used to save a scanned document image in the main folder or the custom folder without copying or transmitting it.
1Press the [DOCUMENT FILING] key on the
operation panel.
2Touch the [SCAN TO HDD] key.
3Touch the [SPECIAL MODES] key.
Select any special
functions that you wish
to use (otherwise skip
this step).
When the [SPECIAL
MODES] key is touched,
the special modes
selection screen appears. (See Using special
functions for scan save. on page 7-12.)
4Touch the [FILE INFORMATION] key.
5The screens for selecting the user name, file
name, folder, and attribute appear. Configure
the settings as explained in step 3 to step 15 on
pages 7-7 to 7-8. When step 15 is completed, you
will return to the main screen of document filing.
6Perform any of the following steps 7 to 16
as needed. When finished, go to step 17 on
page 7-11.
To set the original size, perform steps 7 to 10.
To set the resolution, perform steps 11 to 13
on page 
7-11.
To select the exposure, perform steps 14 to
16 on page 
7-11.
If you no not wish to select any of the above
settings, go to step 17 on page 7-11.
7Touch the [ORIGINAL] key.
8To set the original size, see Manually
setting the scanning size on page 4-5.
9If the original is two-sided, touch the [2-
SIDED BOOKLET] key or the [2-SIDED
TABLET] key depending on where the
pages are bound.
10Touch the [OK] key.
You will return to the
screen of step 7.
NOTE
For explanations of the special functions, see page
7-12 and chapter 5.
SCAN TO HDD
FILE STORE
SPECIAL MODES
FILE
INFORMATION
FILE
INFORMATION
SPECIAL MODES
SCAN TO HDDFILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVEFILE STORE
NOTE
If the original pages are bound at the side, the
document is a booklet. If the original pages are
bound at the top, the document is a tablet. 
ORIGINAL
RESOLUTION
AUTO
300x300dpi
2-SIDED
BOOKLET2-SIDED
TABLET
SCAN SIZESTORE SIZ100%AUTOAUTO
OKSTORE SIZE
AUTO
IDED
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							SAVING A DOCUMENT IMAGE FILE
7-11
7
11Touch the [RESOLUTION] key.
12Touch the key of the desired resolution.
Select one of four resolution levels as appropriate
for the original. 
The selected resolution key is highlighted.
13Touch the [OK] key.
You will return to the
screen of step 11.
14Touch the [EXPOSURE] key.
15Select [AUTO] or [MANUAL].
To have the exposure
adjusted automatically,
select [AUTO].
If you selected
[MANUAL], touch the
 or   key to adjust
the exposure.
 (For a darker image, touch
the   key. For a lighter
image, touch the   key.)
16Touch the [OK] key.
You will return to the
screen of step 14.
17Place the original and touch the [START]
key.
[Placing the original]
For information on placing the original, see
NORMAL COPYING in chapter 4.
If you selected the Card Shot special function,
the document glass must be used.
If you selected job build mode, the automatic
document feeder must be used.
Scanning begins.
If you are using the
document glass, touch
the [READ-END] key
after all pages have
been scanned.
18The saved image can be called up using
the file name, folder name, or user name,
or from the filing folder.
To call up the image by entering the file name,
folder name, or user name, see Searching
for and calling up a saved file on page 7-13.
To call up the image from the filing folder, see
Calling up and using a saved file on page 7-
15.
19The following operations can be
performed on the image that was called up
in step 18:
Print the image (page 7-16)
Transmit the image (page 7-17)
Change the attribute ((page 7-18)
Move the image (page 7-19)
Delete the image (page 7-19)
Check details on the image (page 7-19)
ORIGINAL
RESOLUTION
EXPOSURE
AUTO
AUTO
300x300dpi
PRESS [ST RT] TO SCN ORIGIN L.
SCAN TO HDD
EXPOSURE
ORIGINAL
RESOLUTION
200x200dpiOK
400x400dpi
600x600dpi
300x300dpi
HALF TONE
 AUTO
AUTO
OK
HALF TONE
ORIGINAL
RESOLUTION
EXPOSURE
AUTO
AUTO
300x300dpi
MANUALAUTO
MANUALAUTO
NOTE
This completes the scan save procedure. Follow the
steps below when you wish to call up the image and
print or transmit it.
MANUAL
OK
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							SAVING A DOCUMENT IMAGE FILE
7-12

 Using special functions for scan save.
Touch the [SPECIAL MODES] key in the main scan save screen to display the special modes screen.
The functions below can be selected in this screen.
(1) [ERASE] key (see page 5-4)
Use this function to erase shadows that can appear
around the edges of the image when books and
other thick originals are scanned.
(2) [DUAL PAGE SCAN] key (see page 5-5)
(Equivalent to Dual page copy in copy mode)
This function is used to save the opened pages of
a book in order one page at a time (left page then
right page).
(3)
[2in1] key (see page 5-23)
(When the fax or network scanner option is
installed, this is equivalent to the 2in1 function
described in the fax and network scanner
manuals. It is also equivalent to the Multi shot
function in copy mode; however, only 2in1 is
possible for scan save.)
This function reduces two original pages and
arranges the images on a single page in a uniform
layout.(4) [JOB BUILD] key (see page 5-8)
When you have more pages than can be placed in
the document feeder at once, this function allows
you to scan the pages in sets.
(5) [CARD SHOT] key (see page 5-26)
This function allows you to save the front and back
side of a card on a single page (instead of saving
each side as a separate file). 
ORIGINAL
RESOLUTION
BACK
SPECIAL MODES
FILE
INFORMATION
EXPOSURE
SCAN TO HDD
 AUTO
AUTO
READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
300x300dpi
[READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
SPECIAL MODES
ERASEDUAL PAGE
SCAN
CARD SHOTJOB
BUILD
2in121
OK
(1)
(4) (5)(2) (3)
Touch the [SPECIAL MODES] 
key in the main screen.
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