Samsung CLX 6250FX User Manual

							Faxing_ 5
 •If you have set your machine to this mode and your answering 
machine is switched off, or no answering machine is connected to 
EXT socket, your machine automati cally goes into Fax mode after 
a predefined number of rings.
• If your answ
 ering machine has a user-selectable ring counter, set the 
machine to answer incoming calls within 1 ring.
• If you are in
  Tel mode when the answering machine is connected to 
your machine, you must switch  off the answering machine. 
Otherwise, the outgoing message fr om the answering machine will 
interrupt your phone conversation.
Receiving faxes manuall y using an extension 
telephone
This feature works best when you are using an extension telephone 
connected to the EXT socket on the back of your machine. You can receive 
a fax from someone you are talking to on the extension telephone, without 
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press 
the

 keys *9* on the extension phone. The machine receives the fax.
Press the buttons slowly in sequence. If  you
  still hear the fax tone from the 
remote machine, try pressing *9* once again.
*9* is the remote receive code preset  at th
 e factory. The first and the last 
asterisks are fixed, but you can change the middle number to whatever you 
wish. For details about changing the code, see  Changing the fax setup 
options on page  1
Receiving faxes  using DRPD mode
Distinctive Ring is a telephone company service which enables an user to 
use a single telephone line to answer several different telephone numbers. 
The particular number someone uses to call you is identified by different 
ringing patterns, which consist of various combinations of long and short 
ringing sounds. This feature is often used by answering services who 
answer telephones for many different clients and need to know which 
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern De te
 ction (DRPD) feature, your fax 
machine can learn the ring pattern you designate to be answered. Unless 
you change it, this ringing pattern will continue to be recognized and 
answered as a fax call, and all other ringing patterns will be forwarded to the 
extension telephone or answering machine plugged into the EXT socket. 
You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on 
yo

ur telephone line by the telephone company. To set up DRPD, you will 
need another telephone line at your location, or someone available to dial 
your fax number from outside.
To set up the DRPD mode:
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Setup and press  OK.
4. Pre
ss the up/down arrow to highlight  Receiving and press  OK.
5. Pre
ss the up/down arrow to highlight  DRPD Mode and press OK.
Waiting Ring  app
 ears on the display.
6. Call
 your fax number from another telephone. It is not necessary to 
place the call from a fax machine.
7. Whe
n your machine begins to ring, do not answer the call. The machine 
requires several rings to learn the pattern.
When the machine completes  l
 earning, the display shows Completed 
DRPD Setup . If the DRPD setup fails,  Error DRPD Ring appears.
Press OK when DRPD appears and start over from step 6.
 • DRPD must be set up again if you re-assign your fax number, or 
connect the machine to another telephone line. 
• After DRPD has be
 en set up, call your fax number again to verify 
that the machine answers with a fax tone. Then have a call 
placed to a different number assigned to that same line to be 
sure the call is forwarded to the extension telephone or 
answering machine plugged into the EXT socket.
Receiving in secu re receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes  go into memory. When the mode is 
deactivated, any stored faxes are printed.
Activating secure receiving mode
1. Press  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Secure Receive and press OK.
5. Pre
ss the up/down arrow to highlight  On and press  OK.
6. En
ter a four-digit password you want to use and press  OK.
 You can activate secure receiving mode without setting a 
password, but cannot protect your faxes.
7. R
e-enter the password to confirm it and press  OK.
8. Pres
s  Stop/Clear  to return to ready mode.
When a fax is received in secure receiving mode, your machine stores it in 
memory and 
 shows Secure Receive  to let you know that there is a fax 
received.
Printing received faxes
1. Access the  Secure Receive  menu by following steps 1 through 4 in 
“Activating secure receiving mode.”
2. Press the up/do
 wn arrow to highlight  Print and press  OK.
3. En
ter the four-digit password and press  OK.
The machine prints all of the faxes stored in memory.
Deactivating secure receiving mode
1. Access the  Secure Receive  menu by following steps 1 through 4 in 
“Activating secure receiving mode.”
2. Press the up/do
 wn arrow to highlight  Off and press  OK.
3. En
ter the four-digit password and press  OK.
The mode is deactivated and the machine prints all faxes stored in 
m
 emory.
4. Press  Stop
 /Clear to return to ready mode.
Printing received faxes on  both sides of the paper
Set this duplex feature to save paper. When the machine prints the received 
fax data, it prints them on both sides of the paper.
1.Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Setup and press  OK.
4. Pre
ss the up/down arrow to highlight  Receiving and press  OK.
5. Pre
ss the up/down arrow to highlight  Duplex Print and press OK.
6. Pre
ss the up/down arrow until the  binding option you want highlights.
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							Faxing_ 6
•Off:  Prints in Normal mode.
• Lo
ng Edge:  Prints pages to be read like a book.
•Short Edge:  Prints pages to be read by flipping like a note pad.
2
53
7.Press  OK to save your selection.
8. Pr
ess  Stop/Clear to return to ready mode.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you 
are making copies or printing. If you  receive a fax while you are copying or 
printing, your machine stores incoming  faxes in its memory. Then, as soon 
as you finish copying or printing, the machine automatically prints the fax. 
Adjusting the document settings
Before starting a fax, change the fo llowing settings according to your 
original’s status to get the best quality.
Resolution
The default document settings proced ure good results when using typical 
text-based originals. However, if you  send originals that are of poor quality, 
or contain photographs, you can adjust the resolution to produce a higher 
quality fax. 
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Resolution and press OK.
5. Pre
ss the up/down arrow until the option you want is highlighted and 
press  OK.
6. Pr
ess  Stop/Clear to return to ready mode.
Recommended resolution settings for different original document types are 
d
 escribed in the table below:
moderecommended for:
Standard Originals with normal sized characters.
Fine Originals containing small characters or thin lines or 
orig

inals printed using a dot-matrix printer.
Super FineOriginals containing extremely fine detail.  Super Fine 
mode is enabled only if the machine with which you are 
communicating also supports the Super Fine resolution.
 • For memory transmission, Super Fine  mode is 
not available. The resolution setting is 
automatically changed to  Fine
• W
hen your machine is set to  Super Fine 
resolution and the fax machine with which you 
are communicating does not support  Super 
Fine  resolution, the machine transmits using 
the highest resolution mode supported by the 
other fax machine.
Photo Fax
Originals containing shades of gray or photographs.
 The resolution setting is applied to the current fax job. To change the 
default setting, see  Change default on page  2 .
Darkness
You can select the degree of dar kness of the original document. 
1. Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Darkness and press  OK.
5. Pre
ss the up/down arrow until the op tion you want highlights and press 
OK .
6. Pres
s  Stop/Clear  to return to ready mode.
 The darkness setting is applied to the current fax job. To change the 
default setting, see  Change default on page  2 .
Scan size
You can choose the size to be scanned.
 The scan size options may vary between document feeder or scanner 
glass. 
1. Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Scan Size and press  OK.
5. Pre
ss the up/down arrow until the  scan size you want highlights and 
press  OK.
6. Pres
s  Stop/Clear  to return to ready mode.
Forwarding a fax to  another destination
You can set the machine to forward the received or sent fax to other 
destination by a fax, an email or a server . If you are out of office but have to 
receive the fax, this feature may be useful.
 When you forward a fax by an email, you must first set the mail server 
and IP address in SyncThru™ Web Service (See  Using SyncThru™ 
Web Service on page  1 ).
Forwarding a sent fax to another destination
You can set the machine to forward every fax you sent to another 
destination.
moderecommended for:
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							Faxing_ 7
1.Press  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press OK .
5. Pre
ss the up/down arrow to highlight  Fax and press  OK.
6. Pre
ss the up/down arrow to highlight  Send Forward and press OK.
7. Pre
ss the up/down arrow to highlight  On and press  OK.
8. Enter 
the number of the fax machine to which faxes are to be sent and 
press  OK.
9. Pr
ess  Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
Forwarding a received fax  to another destination
With this feature, you can forward every fax you received to another 
destination by faxing. When the machine  receives a fax, a fax is stored in 
the memory then, the machine sends it to the destination you have set.
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press OK .
5. Pre
ss the up/down arrow to highlight  Fax and press  OK.
6. Pre
ss the up/down arrow to highlight  Receive Forward and press OK.
7. Pre
ss the up/down arrow to highlight  Forward and press OK .
To set the machine to print out a fax when fax forwarding has been 
completed, select  Fo

rward & Print. 
8. Enter 
the number of the fax machine to which faxes are to be sent and 
press  OK.
9. Enter the starting
  time using up/down, left/right arrow or numeric keypad 
and press  OK.
10. Enter th
 e ending time using up/down, left/right arrow or numeric keypad 
and press  OK.
11. Pr
ess  Stop/Clear to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax 
ma
 chine.
Forwarding a sent fax to ot her destination by an 
email
1. Press  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press OK .
5. Pre
ss the up/down arrow to highlight  Email and press  OK.
6. Pre
ss the up/down arrow to highlight  Send Forward and press OK.
7. Pre
ss the up/down arrow to highlight  On and press  OK.
8. Enter yo
 ur email address and press  OK.
9. Enter 
the email address to which faxes are to be sent and press  OK.
10. Pr
ess  Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarde d to
  the specified email address.
Forwarding a received fax to other destination by an 
email
1.Press  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel. 3.
Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press  OK.
5. Pre
ss the up/down arrow to highlight  Email and press  OK.
6. Pre
ss the up/down arrow to highlight  Receive Forward and press OK.
7. Pre
ss the up/down arrow to highlight  Forward and press  OK.
To set the machine to print out a fax when fax forwarding has been 
com
 pleted, select  Forward & Print . 
8. En
ter your email address and press  OK.
9. En
ter the email address to which faxes are to be sent and press  OK.
10. Pres
s  Stop/Clear  to return to ready mode.
Subsequent received faxes will be  fo
 rwarded to the specified email 
addresses.
Forwarding a sent fax to  other destination by a 
server
 When you forward a fax to FTP or SMB server, you must first set the 
server in SyncThru™ Web Service (See  Setting up an FTP server 
on page  4  or  Setting up an SMB server on page  4 ). You can forward 
a fax to a total of five destinations via the SMB or FTP.
1. Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press  OK.
5. Pre
ss the up/down arrow to highlight  Server and press  OK.
6. Pre
ss the up/down arrow to highlight  Send Forward and press OK.
7. Pre
ss the up/down arrow to highlight  On and press  OK.
8. Pres
s  Stop/Clear  to return to ready mode.
Subsequent sent faxes will be forwarded
  to the specified server.
Forwarding a received fax to other destination by 
server
 When you forward a fax to FTP or SMB server, you must first set the 
server in SyncThru™ Web Service (See  Setting up an FTP server 
on page  4  or  Setting up an SMB server on page  4 ). You can forward 
a fax to a total of five destinations via the SMB or FTP.
1. Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
4. Pre
ss the up/down arrow to highlight  Forward and press  OK.
5. Pre
ss the up/down arrow to highlight  Server and press  OK.
6. Pre
ss the up/down arrow to highlight  Receive Forward and press OK.
7. Pre
ss the up/down arrow to highlight  Forward and press  OK.
To set the machine to print out a fax when fax forwarding has been 
com
 pleted, select  Forward & Print . 
8. Pres
s  Stop/Clear  to return to ready mode.
Subsequent received faxes will be fo rwarded
  to the specified server.
Setting up address book
You can set up Address Book with the fax numbers you use most 
frequently. Your machine provides you with the following features for setting 
up  Address Book :
 Before beginning to store fax number s, make sure that your machine 
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							Faxing_ 8
is in Fax mode.
Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial 
numbers.
Registering a speed dial number
1.Press  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  New & Edit and press OK.
4. Pre
ss the up/down arrow to highlight  Speed Dial and press OK.
5. Ente
r a speed dial number between 1 and 240 and press  OK.
If an entry is already stored in the
  number you choose, the display 
shows the message to allow you to  change it. To start over with 
another speed dial number, press  Back.
6. Ente
r the name you want and press  OK.
For details on how to enter alphanumeric characters, see  Entering 
characters using the number keypad on page  2.
7. Ente
r the fax number you want and press  OK.
8. Pr
ess  Stop/Clear to return to ready mode.
Editing speed dial numbers
1.Press  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  New & Edit and press OK.
4. Pre
ss the up/down arrow to highlight  Speed Dial and press OK.
5. Ente
r the speed dial number you want to edit and press  OK.
6. Chan
ge the name and press  OK.
7. Chan
ge the fax number and press  OK.
8. Chan
ge the name and press  OK.
9. Pr
ess  Stop/Clear to return to ready mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a 
fax, enter the speed dial number  at which you stored the number you 
want.
• F
or a one-digit (0-9) speed dial number, press and hold the 
corresponding digit button on the number keypad.
• F
or a two- or three-digit speed dial number, press the first digit button(s) 
and then hold down the last digit button.
You can also search through memory for an entry by pressing Address 
Book (Se
 e Searching address book for an entry on page  8 ).
Group dial numbers
If you frequently send the same document to several destinations, you can 
group these destinations and set them under a group dial number. You can 
then use a group dial number to send a document to all of the destinations 
within the group. You can set up to  200 (0 through 199) group dial numbers 
using the destination’s existing speed dial numbers.
Registering a group dial number
1. Press  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  New & Edit and press OK.
4. Pre
ss the up/down arrow to highlight  Group Dial and press OK.
5. Ente
r a group dial number between 0 and 199 and press  OK. If an entry is already stored in t
he nu
 mber you choose, the display 
shows the message to allow you to change it.
6. En
ter the name you want and press  OK.
For details on how to enter alphanumeric characters, see  Entering 
characters using the number keypad on page  2 .
7. En
ter the first few letters of the speed dial’s name you want.
8.Press the up/do
 wn arrow until the name and number you want 
highlights and press  OK.
9. Press  OK wh
 en Yes  highlights when  Another Page? appears.
Repeat step 7 to include other s peed
  dial numbers into the group.
10. Whe
n you have finished, press the left/right arrow to select  No when 
Another Page?  appears and press  OK.
11. Pr
ess  Stop/Clear to return to ready mode.
Editing a group dial number
1.Press  (Fax)  on the control panel.
2. Press  Addre
 ss Book on the control panel.
3. Press the up/do
 wn arrow to highlight  New & Edit and press OK.
4. Press the up/do
 wn arrow to highlight  Group Dial and press OK.
5. En
ter the group dial number you want to edit and press  OK.
6. En
ter the name you want to edit and press  OK.
7. En
ter the first few letters of the speed dial’s name you want to add or 
delete.
8. Press the up/do
 wn arrow until the name and number you want 
highlights and press  OK.
If you entered a new speed dial number,  Add? a
 ppears.
If you enter a speed dial nu mb
 er stored in the group, Delete? 
appears.
9. Press  OK 
 to add or delete the number.
10. Pr
ess  OK when  Yes highlights to add or delete more numbers and 
repeat steps 7 and 8.
11. Whe
n you have finished, press the left/right arrow to select  No at the 
Another Number?  and press OK.
12. Pr
ess  Stop/Clear to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from 
memory.
When you are prompted to enter a fax number while sending a fax, 
press Addre

ss Book. See below.
Searching address book for an entry
There are two ways to search for a number in memory. You can either scan 
from A to Z sequentially, or you can sear ch by entering the first letters of the 
name associated with the number.
Searching sequentially through the memory
1. Press  (Fax)  on the control panel.
2. Press  Addre
 ss Book on the control panel.
3. Press the up/do
 wn arrow to highlight  Search & Dial and press OK.
4. Press the up/do
 wn arrow to highlight  Group Dial and press OK.
5. Press the up/do
 wn arrow to highlight  All and press  OK.
6. Press the up/do
 wn arrow until the name and number you want 
highlights. You can search upwards or downwards through the entire 
memory in alphabetical order.
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							Faxing_ 9
Searching sequentially through the memory
1.Press  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  Search & Dial and press OK.
4. Pre
ss the up/down arrow to highlight  Group Dial and press OK.
5. Pre
ss the up/down arrow to highlight  Search ID and press OK.
6. Ente
r the first few letters of the name you want.
7.Pre
ss the up/down arrow until the group dial’s name and number you 
want highlights.
Deleting a Address Book for entry
1.Press  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  Delete and press  OK.
4. Pr
ess the up/down arrow until the deleting option you want is 
highlighted and press  OK.
5. Pre
ss the up/down arrow until the searching method you want 
highlights and press  OK.
Select  Sear
 ch All to search for an entry by scanning through all 
entries in  Address Book .
Select  Sear
 ch ID to search for an entry by  the first few letters of the 
name.
6. Pre
ss the up/down arrow until the name you want is highlighted and 
press  OK.
Or, enter the first letters. Press t he up
 /down arrow until the name you 
want highlights and press  OK.
7. Pr
ess  OK when  Yes highlights to confirm the deletion.
8. Pr
ess  Stop/Clear to return to ready mode.
Printing Address Book
You can check your  Address Book settings by printing a list.
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Address Book  on the control panel.
3. Pre
ss the up/down arrow to highlight  Print and press  OK.
The machine begins printing.
Printing sent fax report automatically
You can set the machine to print a report with detailed information about the 
previous 50 communication operat ions, including time and dates.
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Setup and press  OK.
4. Pre
ss the up/down arrow to highlight  Auto Report and press OK.
5. Pre
ss the up/down arrow to highlight  On and press  OK.
6. Pr
ess  Stop/Clear to return to ready mode.
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							Using USB memory device_ 1
1.using usb memory device
This chapter explains how to use a  USB memory device with your machine.
This chapter includes:
•About USB memory device
• Scanning to an USB memory device
• Printing from a USB memory device •
Backing up data
• Managing USB memory
  
About USB memory device
USB memory devices are available with a variety of memory capacities to 
give you more room for storing  documents, presentations, music and 
videos, high resolution photographs, or  whatever other files you want to 
store or move.
You can do the following on your machine using an USB memory device:
• Sca
n documents and save them on an USB memory device.
•Pri
nt data stored on an USB memory device.
•Format the USB 
 memory device.
Your machine supports USB memory devices with FAT16/FAT32 and 
se
 ctor size of 512 bytes. 
Check your USB memory device’s file system from your dealer.
You must use only an authorized USB memory device with an A plug type 
co
 nnector.
Use only an USB memory device with metal-shielded connector.
Insert a USB memory device into th e USB memory port on your machine.
 
•Do not remove the USB memory device while it is in use. The 
machine warranty does not cove r damage caused by user’s 
misuse. 
• If your USB 
 memory device has certain features (example, security 
key, security partition, booting disk, password settings and so 
forth), do not use the USB memory device with your machine. The  files stored in the USB memory device may be corrupted, or the 
machine may not automatically detect it. For details about these 
features, see device’s User’s Guide.
Scanning to an USB memory device
You can scan a document and save the scanned image onto an USB 
memory device. There are two ways of doing this: you can scan to the 
device using the default settings, 
or you can customize your own scan 
settings. When you scan a document, the machine uses the default settings 
such as the resolution. You can al so customize your own scan setting.
If your USB memory devi ce has certain
  features (example, security key, 
security partition, booting disk, passwor d settings and so forth), do not use 
the USB memory device with your ma chine. The files stored in the USB 
memory device may be corrupted, or the machine may not automatically 
detect it. For details about these features, see device’s User’s Guide.
Scanning
1. Insert a USB memory device into  the USB memory port on your 
machine.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass. 
3. Pres
s  (Scan/Email)  and press OK.
4. Pre
ss the up/down arrow to highlight  Scan To USB and press OK.
Your machine begins scanning the 
 original, and then asks if you want to 
scan another page.
5. T
o scan another page, press the left/right arrow to highlight  Yes and 
press  OK. Load an original and press  Start.
Otherwise, press the left/right arrow to highlight  No and
  press OK. 
6. After sca
 nning is complete, you can remove the USB memory device 
from the machine.
Customizing scan to USB
You can specify image size, file format,  or color mode for each scanning to 
USB job.
1. Pres
s  (Scan/Email)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Scan Feature and press OK.
4. Pre
ss the up/down arrow to highlight  USB Feature and press OK.
5. Pre
ss the up/down arrow to highlight the setting you want and press  OK.
You can set the following options:
• Scan
 Size:  Sets the image size.
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							Using USB memory device_ 2
 The scan size options may vary between document feeder or 
scanner glass. 
•Original Type: Sets the original document’s type.
•Resolution: Sets the image resolution.
•Scan Color: Sets the color mode. If you select Mono in this option, 
you cannot select JPEG in Scan Format.
•Scan Format: Sets the file format in which the image is to be saved. 
When you select TIFF or PDF, you can select to scan multiple 
pages. If you select JPEG in this option, you cannot select Mono in 
Scan Color. 
6.Press the up/down arrow until the desired status is highlighted and press 
OK.
7.Repeat steps 5 and 6 to set other setting options.
8.When you have finished, press Stop/Clear to return to ready mode.
You can change the default scan settings. For details, see Changing the 
default scan settings on page 6.
Printing from a USB memory device
You can directly print files stored on a USB memory device. You can print 
TIFF, BMP, JPEG and PRN files.
If your USB memory device has certain features (example, security key, 
security partition, booting disk, password settings and so forth), do not use 
the USB memory device with your machine. The files stored in the USB 
memory device may be corrupted, or the machine may not automatically 
detect it. For details about these features, see device’s User’s Guide.
Direct Print option supported file types: 
•PRN: Only files created by provided driver with your machine are 
compatible. PRN files can be created by selecting the Print to file check 
box when you print a document. The document will be saved as a PRN 
file, rather than printed on paper. Only PRN files created in this fashion 
can be printed directly from USB memory device (See 
Printing to a file 
(PRN) on page 8).
 If you print PRN files created from other machine, the printout 
would be different .
•BMP: BMP Uncompressed
•TIFF: TIFF 6.0 Baseline
•JPEG: JPEG Baseline
•PDF: PDF 1.4 and below
To print a document from a USB memory device:
1.Insert a USB memory device into the USB memory port on your 
machine. If one has already been inserted, press Direct USB.
2.Press the up/down arrow to highlight USB Print and press OK.
Your machine automatically detects the device and reads data stored on 
it.
3.Press the up/down arrow until the folder or file you want is highlighted 
and press OK.
If you see + in the front of a folder name, there are one or more files or 
folders in the selected folder. 
4.If you selected a file, skip to the next step. 
If you selected a folder, press the up/down arrow until the file you want is 
highlighted and press OK. 
5.Press the up/down arrow to select the number of copies to be printed or 
enter the number. 
6.Press OK or Start to start printing the selected file.
After printing the file, the display asks if you want to print another job.
7.To print another document, press the left/right arrow to highlight Yes and 
press OK. Repeat from step 3.
Otherwise, press the left/right arrow to highlight No and press OK. 
8.Press Stop/Clear to return to ready mode.
Backing up data
Data in the machine’s memory can be accidentally erased due to power 
failure or storage failure. Backup helps you protect your Address Book 
entries and the system settings by storing them as backup files on a USB 
memory device.
Backing up data
1.Insert a USB memory device into the USB memory port on your 
machine.
2.Press Menu on the control panel.
3.Press the up/down arrow to highlight System Setup and press OK.
4.Press the up/down arrow to highlight Machine Setup and press OK.
5.Press the up/down arrow to highlight Export Setting and press OK.
6.Press the up/down arrow until the option you want is highlighted.
•Address Book: Backs up all Address Book entries.
•Setup Data: Backs up all system settings.
7.Press OK to begin backing up the data.
The data is backed up to the USB memory.
8.Press Stop/Clear to return to ready mode.
Restoring data
1.Insert a USB memory device on which the backup data is stored in to the 
USB memory port.
2.Press Menu on the control panel.
3.Press the up/down arrow to highlight System Setup and press OK.
4.Press the up/down arrow to highlight Machine Setup and press OK.
5.Press the up/down arrow to highlight Import Setting and press OK.
6.Press the up/down arrow until the data type you want is highlighted and 
press OK.
7.Press the up/down arrow until the file containing the data you want to 
restore highlights and press OK.
8.To restore the backup file to the machine, press the left/right arrow to 
highlight Yes and press OK.
9.Press Stop/Clear to return to ready mode.
Managing USB memory
You can delete image files stored on a USB memory device one by one or 
all at once by reformatting the device.
 
After deleting files or reformatting a USB memory device, files cannot 
be restored. Therefore, confirm that you no longer need the data 
before deleting it.
Deleting an image file
1.Insert a USB memory device into the USB memory port on your 
machine.
2.Press Direct USB on the control panel.
3.Press the up/down arrow to highlight File Manage and press OK.
4.Press the up/down arrow to highlight Delete and press OK.
5.Press the up/down arrow until the folder or file you want is highlighted 
and press OK.
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							Using USB memory device_ 3
 If you see + in the front of a folder name, there are one or more 
files or folders in the selected folder.
If you selected a file, the display shows the size of the file for about 2 
seconds. Go to the next step.
If you selected a folder, press the up/down arrow until the file you want 
to delete highlights and press OK.
6.To delete file, press the up/down arrow to highlight Yes and press OK.
7.Press Stop/Clear to return to ready mode.
Formatting a USB memory device
1.Insert a USB memory device into the USB memory port on your 
machine.
2.Press Direct USB on the control panel.
3.Press the up/down arrow to highlight File Manage and press OK.
4.Press the up/down arrow to highlight Format and press OK.
5.To format USB memory device, Press the up/down arrow to highlight 
Yes and press OK.
6.Press Stop/Clear to return to ready mode.
Viewing the USB memory status
1.Insert a USB memory device into the USB memory port on your 
machine.
2.Press Direct USB on the control panel.
3.Press the up/down arrow to highlight Check Space and press OK.
The available memory space appears on the display.
4.Press Stop/Clear to return to ready mode.
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							Machine status and advanced feature_ 1
1.machine status and advanced feature
This chapter explains how to browse the current status of your machine, and the method of  setting for the advanced 
machine setup. Read this chapter carefully in order to use your machines diverse features.
This chapter includes:
• Fax setup
• Copy setup
• Scan setup
• Printing a report
• Clearing memory •
Network
• Document management
• Job management
• Menu overview
  
 Some menus may not appear in the display depending on options or 
models. If so, it is not applicable to your machine.
Fax setup
Changing the fax setup options
Your machine provides you with various user-selectable options for setting 
up the fax system. You can change the de fault settings for your preferences 
and needs.
To change the fax setup options:
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Setup and press  OK.
4. Pr
ess the up/down arrow until the fax se tup item you want is highlighted 
and press  OK.
5. Pre
ss the up/down arrow until the option you want is highlighted and 
press  OK.
6. Pre
ss the up/down arrow until the de sired status appears or enter the 
value for the option you have selected, and press OK .
7. If necessary, re
 peat steps 4 through 6.
8. Pr
ess  Stop/Clear to return to ready mode.
Sending
OptionDescription
Redial Times You can specify the number of re
 dial attempts. If 
you enter 0, the machine will not redial.
Redial Term Your machine can automatically redial a remote 
fax

 machine if it was busy. You can set an 
interval between attempts.
Prefix Dial You can set a prefix of up to five digits. This 
numbe

r dials before any automatic dial number 
is started. It is usef ul for accessing a PABX 
exchange.
ECM Mode This mode helps with poor line quality and 
m

akes sure any faxes you send are sent 
smoothly to any other ECM-equipped fax 
machine. Sending a fax using ECM may take 
more time.
Send ReportYou can set your machine to print a confirmation 
report showing whether a transmission was 
successful, how many pages were sent, and 
more. The available options are  On, Off , and 
On-Error , which prints only when a transmission 
is not successful.
Image TCR  This function allows users to know what fax 
messa

ges have been sent by showing sent 
messages in the transmission report. 
The first page of the message is turned into an 
i
 mage file than is printed on the transmission 
report so the users can see what messages 
have been sent.
However, you can not use this function when 
se

nding fax without saving the data in the 
memory.
Dial Mode  This setting may not be available depending on 
yo

ur country. If you cannot reach this option, 
your machine does not support this feature.
You can set the dial mode for your machine to 
e
 ither tone dialing or pu lse dialing. If you have a 
public telephone system or a private branch 
exchnage (PBX) system, you may need to select 
Pulse . Contact your local telephone company if 
you are not sure which dial mode to use.
If you select  Pulse, so
 me phone system 
features might not be available. It can also take 
longer to dial a fax or phone number.
Receiving
OptionDescription
Receive Mode You can select the default fax receiving mode. 
F

or details on receiving faxes in each mode, see 
Changing the receive modes on page  4 .
Ring To Answer You can specify the number of times the 
mach

ine rings before answering an incoming 
call.
OptionDescription
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							Machine status and advanced feature_ 2
Change default
OptionDescription
Resolution Changing the resolution setting affects the 
a

ppearance of the received document.
• St
andard:  Originals with normal sized 
characters.
• Fi
ne:  Originals containing small characters 
or 
thin lines or originals printed using a 
dot-matrix printer.
• Su
per Fine:  Originals containing extremely 
fi
ne detail.  Super Fine  mode is enabled only 
if the machine with which you are 
communicating also supports the  Super 
Fine  resolution.
 •For memory transmission,  Super Fine 
mode is not available. The 
resolution setting is automatically 
changed to  Fine.
• Wh
en your machine is set to  Super 
Fine  resolution and the fax 
machine with which you are 
communicating does not support 
Super Fine  resolution, the machine 
transmits using the highest 
resolution mode supported by the 
other fax machine.
• Ph
oto Fax : Originals containing shades of 
gray or photographs.
Darkness You can select the default contrast mode to fax 
yo

ur originals lighter or darker.
Scan Size Sets the image size.
 The scan size options may vary between 
document feeder or scanner glass. 
Auto Report
You can set the machine to print a report with detailed information about the 
previous 50 communication operations, including time and dates.
For further details, see Printing sent fax report automatically on page  9 .
Copy setup
Changing the copy setup options
For copy output, you can set up several options in advance.
1. Pres
s (Copy)  on the control panel. 
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Copy Setup and press OK.
Stamp RCV Name
This option allows the machine to automatically 
print th

e page number, and the date and time of 
reception at the bottom of each page of a 
received fax.
Rcv Start Code This code allows you to initiate fax reception 
from an exten

sion phone plugged into the EXT 
socket on the back of the machine. If you pick up 
the extension phone and hear fax tones, enter 
the code. It is preset to *9* at the factory.
Auto Reduction When receiving a fax containing pages as long 
as o

r longer than the paper loaded in the paper 
tray, the machine can reduce the size of the 
original to fit the size of the paper loaded in the 
machine. 
Turn on this feature if  you want
  to automatically 
reduce an incoming page.
With this feature set to  Off, 
 the machine cannot 
reduce the original to fit onto one page. The 
original will be divided and printed in actual size 
on two or more pages.
Discard Size When receiving a fax containing pages as long 
as or l

onger than the paper in your machine, you 
can set the machine to discard a specific length 
from the end of the received fax. The machine 
will print the received fax on one or more sheets 
of paper, minus the data that would have been 
on the specified discard segment. 
When the received fax contains pages larger 
th
 an the paper in your machine, and  Auto 
Reduction  has been turned on, the machine will 
reduce the fax to fit on the existing paper, and 
nothing will be discarded.
Junk Fax Setup This setting may not be available depending on 
your country. Usin

g this feature, the system will 
not accept faxes sent from remote stations 
whose numbers are stored in the memory as 
junk fax numbers. This feature is useful for 
blocking any unwanted faxes.
When you turn on this feature, you can access 
th
 e following options to set junk fax numbers.
• Add:  Allows you to set up to 10 fax 
numb

ers.
• Delete
:  Allows you to delete the desired 
jun
k fax number. If you select  Delete All, 
Allows you to delete all junk fax numbers.
DRPD Mode This setting may not be available depending on 
your coun

try. This mode enables a user to use a 
single telephone line to answer several different 
telephone numbers. In this menu, you can set 
the machine to recognize which ring patterns to 
answer. For details abou t this feature, see 
Receiving faxes using DRPD mode on page  5 .
Duplex Print Set this duplex feature to save paper. When the 
m

achine prints the received fax data, it prints 
them on both sides of the paper. For details 
about this feature, see  Printing received faxes 
on both sides of the paper on page  5
.
OptionDescription
Doc Box Saving This menu only appears when an optional hard 
d
isk drive (HDD) has been installed.  With this 
feature set to  On, allows you to store received 
faxes in the common box. 
OptionDescription
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