Samsung CLX 6250FX User Manual

							Scanning_ 4
Samsung Scan and Fax Manager  > Quick Scan.
Scanning originals an d sending via SMB/FTP 
(Scan to server)
You can scan an image and send it to a total of five destinations via the 
SMB or FTP. 
Setting up an FTP server
To use an FTP server, you need to set up parameters to access the FTP 
servers using SyncThru™ Web Service.
1.Turn
 your networked computer on and open the web browser. 
2.Enter yo
 ur machines IP address as the URL in a your web browser.
3. Click  Go 
 to access the SyncThru™ Web Service.
4. Click  Lo
 gin on the upper right of the SyncThru™ Web Service website.
A log-in page appears. 
5. Type
 in the  ID and  Password  then click Login.
If it’s your first time  log
 ging into SyncThru™ Web Service, type in the 
below default ID and password.
• ID:  admin  
• Password:  sec00000  
6. Click  Addre
 ss Book > Individual .
7. Click  Add.
8. Check th
 e box next to  Add FTP.
9. Enter 
the server address in dotted decimal notation or a host name.
10.Enter 
the server port number, from 1 to 65535.
The default port number is 21.
11. Check the bo
 x next to Anonymous  if you want the FTP server to permit 
access to unauthorized people. 
This box is unchecked by default.
12. Enter the  Lo
 gin Name and Password.
13. Enter the  Path for 
 saving the scanned image.
14. Click  Apply .
Setting up an SMB server
To use an SMB server, you need to set up parameters for access to SMB 
servers using SyncThru™ Web Service.
1.Turn
 your networked computer on and open the web browser. 
2.Enter yo
 ur machines IP address as the URL in a your web browser.
3. Click  Go 
 to access the SyncThru™ Web Service.
4. Click  Lo
 gin on the upper right of the SyncThru™ Web Service website.
A log-in page appears. 
5. Type
 in the  ID and  Password  then click Login.
If it’s your first time  log
 ging into SyncThru™ Web Service, type in the 
below default ID and password.
• ID:  admin  
• Password:  sec00000  
6. Click  Addre
 ss Book > Individual .
7. Click  Add.
8. Check th
 e box next to  Add SMB.
9. Enter 
the server address in dotted decimal notation or a host name.
10.Enter 
the server port number, from 1 to 65535.
The default port number is 139.
11. Enter 
the server address in dotted decimal notation or a host name. 12.
C
heck the box next to  Anonymous if you want to permit unauthorized 
persons to access the SMB server. 
This box is unchecked by default.
13. En
ter the  Login Name and Password .
14. En
ter the  Domain. If your server is joined to the certain domain, and you 
are using the domain account to log in, enter the domain name. 
Otherwise, just enter your computer  name which is registered to the 
SMB server.
15. En
ter the  Path for saving the scanned image. The folder (e.g. Scanned 
Images) must be setup on the root a nd the folder properties need to be 
setup as a share, with you listed as having user rights to the folder.
16. Click  Apply .
Scanning and sending to SMB/FTP server
1.Make sure that your machine is connected to a network.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Pres
s  (Scan/Email)  on the control panel.
4. Pre
ss the up/down arrow to highlight  Scan To SMB or Scan To FTP , 
and press  OK.
5. Pre
ss the up/down arrow to highlight the server and file share required 
then press  OK.
6. Pre
ss the up/down arrow until the sc an format you want is highlighted 
and press  OK.
The machine begins scanning and then sends the scanned image to the 
specified server.
Setting authentication  for authorized user
If you have connected your machine to a network and set up the network 
parameters correctly, you can sc an and send images over the network.
To send a scanned image through email or via network server safely, you 
must re
 gister account information of  authorized users to your local machine 
using SyncThru™ Web Service.
Registering local authorized users
1. Turn your networked computer on and open the web browser. 
2. En
ter your machines IP address as the URL in your web browser.
3.Click  Go 
 to access the SyncThru™ Web Service.
4. Click  Se
 curity > User Access Control  > User Authentication .
5. Select  Lo
 cal Authentication  in the Authentication Method  section.
6. Click  Apply .
7. Click  OK in the modi
 fying confirmation pop-up window.
8. Click  User
  Profile.
9. Click  Add.
10. Enter
  User Name , Login ID , Password , E-mail Address  and Fax 
Number .
You need to enter the registered us er ID 
 and password in the machine 
when you start scanning to email from the control panel.
11. Click  Apply .
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							Scanning_ 5
Using Samsung Scan and Fax Manager
If you have installed the printer driver, the Samsung Scan and Fax Manager 
program is installed too. Start Samsung Scan and Fax Manager program to 
find out about this program information and the installed scan drivers 
condition. Through this program, you can change scan settings and add or 
delete the folders where scanned documents are saved in your computer. 
 The Samsung Scan and Fax Manager program can only be used in 
the Window and Macintosh system. If you use the Macintosh, See 
Setting scan information in Scan Manager on page 7.
1. From the Start menu, click Control Panel > Samsung Scan and Fax 
Manager.
 You can open Samsung Scan and Fax Manager by right clicking 
the Smart Panel icon in the Windows task bar and selecting Scan 
Manager.
2.Select the appropriate machine from the Samsung Scan and Fax 
Manager window.
3.Press Properties.
4.The Set Scan Button tab allows you to change the saving destination 
and scan settings, add or delete application program, and format files.
You can change the scanning machine by using the Change Port tab. 
(Local or Network)
5.When setting is done, press OK.
Set Scan Button tab
Scan Destination
•Available Destination List: Shows the list of applications currently 
linked to scanned images in the PC’s registry. Select the program 
you want to use and click the right arrow and add to Front Panel 
Destination List. 
•Front Panel Destination List: Shows the list of applications to open 
scanned images.
•Add Application: Allows you to add an application you want to use to 
the Available Destination List.
•Remove Application: Allows you to remove an item added by the 
user from the Available Destination List. 
•File Format: Allows you to select the format of scanned data to be 
saved. You can choose among BMP, JPEG, PDF and TIFF.
Scan Property
•Computer ID: Shows the ID of your computer. 
•Save Location: Allows you to choose the location of the default saving 
folder.
•Resolution: Allows you to choose the scan resolution. 
•Scan Color: Allows you to choose the scan color. 
•Scan Size: Allows you to choose the scan size. 
•ADF Duplex: Automatically scans both sides. If your model does not 
support this option, it will be grayed out. 
•Show Preview: Checking this box allows you to preview applied scan 
options. You can modify the options before scanning. 
•Default: Allows you to go back to default options. 
Change Port tab
•Local Scanner: Select when your machine is connected via USB or 
LPT port. 
•Network Scanner: Select when your machine is connected via network port.
-Auto detection on the network: Automatically detects your machine.
-IP or Host name: Enter in your machine’s IP address or host name to 
detect your machine. 
Scan Assistant
You can scan by pressing Samsung Scan and Fax Manager > Quick 
Scan.
The Scan Assistant window allows you to adjust scan settings and start the 
scanning process.
•Favorites: Allows you to save the current preferences settings for 
future use. When you save Favorites, all current scan settings are 
saved. To use a saved setting, select it from the Favorites drop down 
list. The machine is now set to scan according to the setting you 
selected. To delete saved setting, select it from the Favorites drop 
down list and click Delete. To set a favorite as startup, select the favorite 
you want to set as startup, then click the Set as default button.
•Scan sttings: The following scan options are available:
-Image Type: Allows you to chose the proper color settings for image 
scanning. 
-Resolution: Allows you to choose the image resolution.
-Document Size: Allows you to choose the proper size of the scanned 
image. 
-Document Source: Allows you to choose the device (document 
feeder or scan glass) you want to scan with.
-Prompt for additional pages: If this check box is checked, you can 
scan pages continuously. This option is useful when you scan 
multipage documents and/or when Document Source is set to 
Flatbed (platen glass). In this case a sequence of scanned images is 
processed as a single document
-Pages to Scan: Allows you to specify how many pages are to be 
scanned. This option is available when Document Source is set to 
ADF(Document feeder).
•Preference: The following scan options are available:
-Auto-crop image after preview: If this option is checked, the 
scanning area will be automatically adjusted to the image size.
-Preview on program start: If this option is checked, the scanning 
area will be selected automatically as shown in the preview. 
-Blank page detection: This operation automatically detects whether 
the scanned image is blank or not.
-Delete page: Blank pages will be deleted at the end of the 
scanning process. 
-Separate files: Blank page will work as a scan job separator. That 
is, when multiple pages are scanned at once a blank page will 
divide scanned image sequence into parts. Each part will be 
treated as a separate document (group). 
-Start from scanner: If this option is checked, scanning process is 
managed using scanner touch screen rather than from the computer. 
The option is not available for some scanner models. 
•Advanced: In the Advanced mode, additional options such as Image 
Adjustment, Image Enhancement, and Additional Settings are 
available. 
-Image Adjustment: Allows you to perform some transformations of 
the scanned image. These transformations include automatic 
adjustment of image size, straightening and rotation. 
-Image Enhancement: Allows you to remove various defects of the 
image and improve its quality.
-Additional settings: Allows special processing of scanned images. 
These transformations include stitching several partial image scans 
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							Scanning_ 6
into a single image, processing of scanned books and watermark 
stamping.
 Click the Help button from the lower-left corner of the window and 
click on any option you want to know about. Then a pop up window 
appears with information about that  options feature which is provided 
from the  Scan Assistant . 
Changing the scan  feature settings
Your machine provides you with the following setting options to allow you to 
customize your scan jobs. The sett ings you change will be maintained for a 
certain time, but after that  period, the options will be reset to default values.
• Scan
 Size:  Sets the image size.
• Ori
ginal Type:  Sets the original documents’s type.
• Reso
lution:  Sets the image resolution.
• Scan
 Color:  Sets the color mode.
• Scan
 Format:  Sets the file format in which  the image  is to be saved. If 
you select TIFF or PDF, you ca n select to scan multiple pages. 
Depending on the selected scan ty pe, this option may not appear.
To customize the settings before starting a scan job:
1. Pr
ess  (Scan/Email)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Scan Feature and press OK.
4. Pre
ss the up/down until the scan type  you want is highlighted and press 
OK .
5. Pre
ss the up/down until the scan setting option you want is highlighted 
and press  OK.
6. Pre
ss the up/down arrow until the desired status highlights and press 
OK.
7. Repe
at steps 5 and 6 to set other setting options.
8.Whe
n you have finished, press Stop/Clear  to return to ready mode.
Changing the default scan settings
To avoid having to change the scan settings for each job, you can set up 
default scan settings for each scan type.
1.Pr
ess  (Scan/Email)  on the control panel. 
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Scan Setup and press OK.
4. Pr
ess  OK when  Change Default  highlights .
5. Pre
ss the up/down until the scan type  you want is highlighted and press 
OK .
6. Pre
ss the up/down until the scan setting option you want is highlighted 
and press  OK.
7. Pre
ss the up/down arrow until the desired status highlights and press 
OK.
8. Repe
at steps 6 and 7 to set other setting options.
9.Whe
n you have finished, press Stop/Clear  to return to ready mode.
Scan on both sides of paper
 This is available only when you load originals into the document 
feeder.
By using the  Du
 plex button on your machine,  you can set the machine to 
scan on both sides of paper. 1.
Pres
s  (Scan/Email)  on the control panel. 
2. Pl
ace originals, face up, in the do cument feeder. Or you can use the 
scanner glass with a single original document face down and closed the 
scanner lid.
3. Pres
s  Duplex on the control panel.
4. Pre
ss the up/down arrow until the bind ing option you want is highlighted.
• Off:  Scans in normal mode.
• 2 Sid
e:  Scans on both sides of the original.
• 2->
1Side ROT2:  Scans on both sides of t he ori ginal and prints each 
one on a separate sheet, but the information on the back side of the 
printout is rotated 180°.
5. Pres
s  OK to save your selection.
Scanning with TWAIN-enabled software
If you want to scan documents using other software, you will need to use 
TWAIN-compliant software, such as Adobe Photoshop. 
Follow the steps below to scan with TWAIN-compliant software:
1. Make
 sure that the machine is connected to your computer and powered 
on.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See  Loading originals on page  1 ).
3. Ope
n an application, such as Adobe Photoshop.
4.Ope
n the TWAIN window and set the scan options.
5.Sca
n and save your scanned image.
Scanning using the WIA driver
Your machine also supports the Windows Image Acquisition (WIA) driver for 
scanning images. WIA is one of the standard components provided by 
Microsoft Windows XP and works with digital cameras and scanners. Unlike 
the TWAIN driver, the WIA driver allows you to scan and easily adjust 
images without using additional software.
 The WIA driver works only on Windows XP/Vista/7 with a USB port.
Windows XP
1.Make sure that the machine is connected to your computer and powered 
on.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See  Loading originals on page  1 ).
3. F
rom the  Start menu, select  Control Panel , > Scanners and Cameras .
4. D
ouble click your scanner driver icon. The  Scanner and Camera  
Wizard appears.
5. Click  Next.
6. Se
t the option in  Choose scanning preferences  window and click 
Preview  to see how your options affect the picture.
7. Click  Next.
8. En
ter a picture name, and select a file format and destination to save the 
picture.
9. Yo
ur picture has been successfully copied to your computer. Choose 
one of the options on screen. 
10. Click  Next.
11. Click  Fi
nish .
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Windows Vista
1.Make sure that the machine is connected to your computer and powered 
on.
2.Load originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See Loading originals on page 1).
3.From the Start menu select Control Panel > Hardware and Sound > 
Scanners and Cameras. 
4.Double click Scan a document or picture. Windows Fax and Scan 
application appears.
 •You can click on View scanners and cameras to view scanners, 
•If there is no Scan a document or picture, open the MS paint 
program and from the File click From Scanner or Camera... .
5.Click New Scan. Scan driver appears.
6.Choose your scanning preferences and click Preview to see your 
preferences affect the picture.
7.Click Scan.
 If you want to cancel the scan job, press the Cancel button on the 
Scanner and Camera Wizard.
Windows 7
1.Make sure that the machine is connected to your computer and powered 
on.
2.Load originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See Loading originals on page 1).
3.From the Start menu select Control Panel > Hardware and Sound > 
Devices and Printers. 
4.Click right button of mouse on device driver icon in Printers and Faxes 
> Start Scan. New Scan application appears.
5.Choose your scanning preferences and click Preview to see your 
preferences affect the picture.
6.Click Scan.
Macintosh scanning
You can scan documents using Image Capture program. Macintosh OS 
offers Image Capture program. 
Scanning with USB
1.Make sure that the machine is connected to your computer and powered 
on.
2.Load originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See Loading originals on page 1).
3.Start Applications and click Image Capture.
 If No Image Capture device connected message appears, 
disconnect the USB cable and reconnect it. If the problem 
continues, refer to the Image Capture’s help.
4.Set the scan options on this program.
5.Scan and save your scanned image.
 •For more information about using Image Capture, refer to the Image 
Capture’s help.
•Use TWAIN-compliant software to apply more scan options.
•You can also scan using TWAIN-compliant software, such as Adobe Photoshop.
•Scan process differ according to TWAIN-compliant software. Please 
refer to the user’s guide of the software.
•If scanning does not operate in Image Capture, update Mac OS to 
the latest version. Image Capture operates properly in Mac OS X 
10.3.9 or higher and Mac OS X 10.4.7 or higher.
Scanning with network
1.Make sure that the machine is connected to your computer and powered 
on.
2.Load originals face up into the document feeder, or place a single 
original face down on the scanner glass
(See Loading originals on page 1).
3.Start Applications and click Image Capture.
4.For Mac OS X 10.4 ~ 10.5
Click Devices and click Browse Devices.
For Mac OS X 10.6
Select your device below SHARED. Skip to step 7.
5.For Mac OS X 10.4:
Select your machine in Twain devices option. Make sure that Use 
TWAIN software checkbox is checked, and click Connect.
•If a warning message appears, click Change Port.. to select port. 
•If TWAIN UI appears, from the Preference tab, click Change Port.. to 
select port. 
 Refer to Scan Manager for Change port.. use (See Setting 
scan information in Scan Manager on page 7).
For Mac OS X 10.5:
Make sure that Connected checkbox is checked beside your machine in 
Bonjour Devices.
If you want to scan using TWAIN, refer to the Mac OS X 10.4 steps 
above.
6.Set the scan options on this program.
7.Scan and save your scanned image.
 •For more information about using Image Capture,refer to the Image 
Capture’s help.
•Use TWAIN-compliant software to apply more scan options. 
•You can also scan using TWAIN-compliant software, such as Adobe 
Photoshop.
•Scan process differ according to TWAIN-compliant software. Please 
refer to the user’s guide of the software.
•If scanning does not operate in Image Capture, update Mac OS to 
the latest version. Image Capture operates properly Mac OS X 
10.4.7 or higher.
Setting scan information in Scan Manager
To find out about Scan Manager program information, to check the 
installed scan drivers condition, to change scan settings. and to add or 
delete the folders where scanned documents to computer are saved in 
Scan Manager program, follow these instructions:
1.From the Smart Panel menu on Status bar, click Scan Manager. 
2.Select the appropriate machine from the Scan Manager.
3.Press Properties.
4.Use Set Scan Button to change the file destination or scan settings, 
to add or delete application programs, and to format files. You can 
change the scanning machine by using Change port. (Local or 
Network) 
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							Scanning_ 8
5.When done, press  OK.
Linux scanning
You can scan a document using the Unified Driver Configurator window.
Scanning
1. Double-click the Unified Driver Configurator  on your desktop.
2. Click th
e  button to switch to Scanners Configuration.
3. Select th
 e scanner on the list.
If you use only one machine device and it is connected to the computer 
and turned on, your scanner appear s on the list and is automatically 
selected.
If you have two or more scanners c onn
 ected to your computer, you can 
select any scanner to work at any ti me. For example, while acquisition is 
in progress on the first scanner, y ou may select the second scanner, set 
the device options and start the  image acquisition simultaneously.
4. Click  Prop
 erties.
5. Loa
d originals face up into the document feeder, or place a single 
original face down on the platen glass
(See  Loading originals on page  1 ).
6. From th
 e Scanner Properties  window, click Preview.
The document is scanned and the image preview appears in the  Pr
 eview Pane
.
7.Drag the pointer to set the image area to be scanned in the  Preview 
Pane . 
8. C
hange the scan options in the  Image Quality and Scan Area sections.
• I
mage Quality:  This option allows you to select the color composition 
and
 the scan resolution for the image.
• Scan
 Area:  This option allows you to select the page size. The 
Adv
anced  button enables you to set the page size manually.
If you want to use one of the preset scan option settings, select the 
option from 
 the Job Type  drop-down list (See  Adding Job Type 
Settings on page  8 ).
Click  Default  to
  restore the default setting for the scan options.
9. W
hen you have  finished, click Scan to start scanning.
The status bar appears on the bottom  le
 ft of the window to show you the 
progress of the scan. To cancel scanning, click  Cancel.
10. T
he scanned image appears.
If you want to edit the scanned  imag
 e, use the toolbar (See Using the 
Image Manager on page  9 ).
11. W
hen you are finished, click  Save on the toolbar.
12. Se
lect the file directory where you w ant to save the image and enter the 
file name.
13. Click  Sa
 ve.
Adding Job Type Settings
You can save your scan opti on settings for later use.
To save a new Job Type setting:
1.Change the options from the Scanner Properties window.
2. Click  Sa
ve As .
3. En
ter the name for your setting.
4.Click  OK. 
Your setting is added to the  Save
 d Settings drop-down list.
To save a Job Type setting for the next scan job:
1.Select the setting you want to use from the  Job Type drop-down list.
2. T
he next time you open the  Scanner Properties window, the saved 
setting is automatically  selected for the scan job.
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							Scanning_ 9
To delete a Job Type setting
1.Select the setting you want to delete from the Job Type  drop-down 
list.
2. Click  Delete .
The setting is deleted from the list.
Using the Image Manager
The Image Manager application provides you with menu commands and 
tools to edit your scanned image.
Use the following tools to edit the image:
ToolsNameFunction
Save Saves the image.
UndoCancels your last action.
RedoRestores the action you canceled.
ScrollAllows you to scroll through the image.
CropCrops the selected image area.
Zoom OutZooms the image out.
Zoom InZooms the image in.
ScaleAllows you to scale the image size; you can 
enter the size 
manually, or set the rate to scale 
proportionally, vertically, or horizontally.
Rotate Allows you to rotate the image; you can select 
the
 number of degrees from the drop-down list.
Flip Allows you to flip the image vertically or 
ho
rizontally. 
Brightness Allows you to adjust t he  brightness or contrast 
of the image, or to invert the image.
Properties Shows the properties of the image.
For further details about the Image M ana
 ger application, refer to the on 
screen help.
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							Faxing_ 1
1.faxing
This chapter gives you information about  using the fax feature in your machine.
This chapter includes:
•Preparing to fax
• Using a fax in your computer
• Sending a fax
• Receiving a fax •
Adjusting the document settings
• Forwarding a fax to another destination
• Setting up address book
• Printing sent fax report automatically
  
 •You cannot use this machine as a fax through the internet phone line. 
For more information ask your internet service provider.
• We
 recommend using traditional analog phone services (PSTN: 
public switched telephone network) when connecting telephone 
lines to use the Fax. If you use ot her Internet services (DSL, ISDN, 
VolP), you can improve the connection quality by using the 
Micro-filter. The Micro-filter eliminates unnecessary noise signals 
and improves connection quality or  Internet quality. Since the DSL 
Micro-filter is not provided with t he machine, contact your Internet 
Service provider for us e on DSL Micro-filter.
1Line port
2Micro filter
3DSL modem / Telephone line
Preparing to fax
Before you send a fax, you need to connect the supplied line cord to the wall 
jack. Refer to the Quick Install Guide how to make a connection. The 
method of making a telephone connection varies from one country to 
another.
Using a fax in your computer
You can send a fax from your computer without going to the machine.
Sending a fax
To send a fax from your computer, the  Samsung Network PC Fax program 
must be installed. This program will be installed when you installed the 
printer driver. 
1. Ope
n the document to be sent.
2.Select  Print from 
 the File  menu. 
The  Print  
window will be displayed. It may look slightly different 
depending on your application.
3. Select  Sa
 msung Network PC Fax  from the Print window
4. Click  Print or OK . 5.
En
ter the recipients’ numbers and select the option.
If you want to use a cover page, check  Use cover page.
Check  Notify me on 
 delivery, when the fax delivered to the recipients 
successfully. 
6. Click  Se
 nd.
 For more information about  Samsung Network PC Fax , click Help. 
Checking a sent fax list
You can check a sent fax list on your computer.
From the  Start menu, click
  Programs or  All Programs  > Samsung 
Printers > Network PC Fax  > Fax Journal . Then, the Fax Journal  
appears with the fax list you have sent.
Receiving a fax
If you have installed the printer driver, the Samsung Scan & Fax Manager 
program is also installed. Start Sa msung Scan & Fax Manager program to 
find out about this program information  and the installed drivers condition. 
Through this program, you can change fax settings and add or delete the 
folders where faxed documents  are saved in your computer. 
 The Samsung Scan & Fax Manager program can only be used with 
the Windows and Macintosh systems. Check if  the forwarding a fax to 
PC is set to  On:
a) Press 
 (Fax)  on the control panel.
b) Press  Menu on th
 e control panel.
c)Press the
  up/down arrow to highlight  Fax Feature appears and 
press  OK.
d) Press the up/do
 wn arrow to highlight  Forward appears and press 
OK .
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							Faxing_ 2
e)Press the the up/down arrow to highlight  PC: appears and press 
OK .
1. Ope
n the Samsung Scan & Fax Manager.
•F
or Windows, from the  Start menu, click  All programs  > Samsung 
Printers  > Samsung Scan & Fax Manager  > Samsung Scan & 
Fax Manager . 
Or you can open this program by right clicking the Smart Panel icon 
in the Wi
 ndows task bar and selecting the  Samsung Scan & Fax 
Manager .
• F
or Macintosh, from the Smart Panel menu on status bar, click 
Samsung Scan & Fax Manager . 
2. Select th
 e appropriate machine from the  Samsung Scan & Fax 
Manager .
3. Click  Prop
 erties.
4. Use  Set F
 ax Receiving  to change the fax settings.
5. Whe
n setting is done, press  OK.
Set Fax Receiving tab
•Enable Fax Receiving:  You can select whether to use or not.
• Fi
le Format:  You can convert the received faxes to PDF or TIFF.
• Sav
e Location:  Selects location to save th e converted faxes.
• Pref
ix:  Selects file or folder scheme as prefix. 
• No
tify me when fax received:  Shows popup window to notify 
recei
ving a fax.
• Print re
ceived fax:  After receiving the fax, set prints information for 
the received 
fax.
Change Port tab
• Local Scanner:  Select when your machine is connected via USB or 
LPT
 port. 
• Network Scanner:  Select when your machine is connected via 
netwo

rk port.
-Auto detection  on
  the network: Automatically  detects  your 
machine.
-IP o
r Host name:  Enter in your machine’s IP address or host name 
to 
detect your machine. 
Sending a fax
This part explains how to send a fax and the special methods of 
transmission.
 When you place the originals, in the document feeder and/or on the 
platen glass one at a time (See  Loading originals on page 1 ). If the 
originals are placed on both the do cu
 ment feeder and the scanner 
glass, the machine will read the originals on the document feeder first, 
which has higher priority in scanning.
Setting the fax header
In some countries, you are required by law to indicate your fax number on 
any fax you send. 
1. Pr
ess  (Fax)  on the control panel.
2. Pr
ess  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  System Setup and press OK.
4. Pre
ss the up/down arrow to highlight  Machine Setup and press OK.
5. Pre
ss the up/down arrow to highlight  Machine ID and press OK. 6.
En
ter your name or the company name using the number keypad. You 
can enter alphanumeric characters  using the number keypad, and 
include special symbols by pressing t he 1 button. For details on how to 
enter alphanumeric characters, see  Entering characters using the 
number keypad on page  2 .
7. Pres
s  OK to save the ID.
8. Pre
ss the up/down arrow to highlight  Machine Fax No. and press OK.
9. En
ter your fax number using the number keypad and press  OK.
10. Pres
s  Stop/Clear  to return to ready mode.
Sending a fax 
1.Press  (Fax)  on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3.Adjust the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  6 ).
4. En
ter the receiving fax machine’s number.
You can use speed dial numbers, or  grou
 p dial numbers. For details 
about storing and searching for a number, see  Setting up address 
book on page  7 .
5. Pres
s  Start on the control panel. The machine starts to scan and send a 
fax to destinations.
 • If you want to send fax directly  from your computer, use SmarThru 
Office (See  Using SmarThru Office on page  3 ).
• Whe
n you want to cancel a fax job, press  Stop/Clear before the 
machine start transmission.
• If yo
u used the scanner glass,  the machine shows the message 
asking to place another page.
• Whi
le the machine is sending a fax,  you can not send an email at the 
same time.
Sending a fax manually
This method is sending a fax using  On Hook Dial on the control panel.
1. Pres
s  (Fax)  on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Ad
just the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  6 ).
4. Pres
s  On Hook Dial  on the control panel.
5. En
ter a fax number using the number keypad on the control panel.
6.Pres
s  Start when you hear a high-pitched fax signal from the remote fax 
machine.
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 When you want to cancel a fax job, press  Stop/Clear at any time while 
sending.
Confirming a transmission
When the last page of your original  has been sent successfully, the machine 
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message 
a
 ppears on the display. For a list of error messages and their meanings, see 
Understanding displa y 
 messages on page 8 . If you receive an error 
message, press  Stop
 /Clear to clear the message and try to send the fax 
again.
You can set your machine to print a co nfi
 rmation report automatically each 
time sending a fax is comple ted. For further details, see Printing sent fax 
report automatically on page  9 .
Automatic redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the machine automatically redials the number. The redial time 
depends on the countrys factory default  setting. To change the time interval 
between redials and the number of redial attempts (See  Changing the fax 
setup options on page  1 ).
When the display shows  Re
 try Redial?, press OK to redial the number 
without waiting. To cancel the automatic redialing, press  Stop/Clear.
Redialing the last number
To redial the number you called last:
1.Pr
ess  Redial/Pause  on the control panel.
2. Whe
n an original is loaded in the document feeder, the machine 
automatically begins to send.
If an original is placed on  the scann
 er glass, select Yes to add another 
page. Load another original and press  OK. When you have finished, 
select  No when  Another Page?  appears.
Sending a fax to multiple destinations
You can use the Multiple Send feature,  which allows you to send a fax to 
multiple locations. Originals are automatic ally stored in memory and sent to 
a remote station. After transmission,  the originals are automatically erased 
from memory. You cannot send a color fax using this feature.
1. Pr
ess  (Fax)  on the control panel.
2. Loa
d originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Adjust th
 e resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  6 ).
4. Pr
ess  Menu on the control panel.
5. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
6. Pre
ss the up/down arrow to highlight  Multi Send and press OK.
7. Enter the
  number of the first receiving fax machine and press  OK.
You can press speed dial numbers or  se
 lect group dial number using 
Address book  button. For details, see  Setting up address book on 
page  7 .
8. Enter the
  second fax number and press  OK.
The display asks you to enter another  fax n
 umber to send the document.
9. To en
ter more fax numbers, press  OK when  Yes highlights and repeat 
steps 7 and 8. You can add up to 10 destinations.
10. Pr
ess  OK to start storing the scanned original data into memory.
 Once you entered a group dial number, you cannot enter another 
group dial numbers anymore. 11.
W
hen you have finished entering fax numbers, press the left/right arrow 
to select  No when  Another Page? appears.
12. If 
an original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press  OK.
When you have fi nished, select No when
  Another Page?  appears.
The machine begins sending the fax to the numbers you entered in the 
o
 rder in which you entered them.
Delaying a fax transmission
You can set your machine to send a fax at a later time when you will not be 
present. You cannot send a co lor fax using this feature.
1. Pres
s  (Fax)  on the control panel.
2. L
oad originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Ad
just the resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  6 ).
4. Pres
s  Menu on the control panel.
5. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
6. Pre
ss the up/down arrow to highlight  Delay Send and press OK.
7. En
ter the number of the receiving fax machine and press  OK.
You can press speed dial numbers or select group dial number using 
Ad
 dress book  button. For details, see  Setting up address book on 
page  7 .
8. The display asks you to enter another  fax number to send the docum
 ent.
9. T
o enter more fax numbers, press  OK when  Yes highlights and repeat 
steps 7. You can add up  to 10 destinations.
 Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
10. W
hen you have finished entering fax numbers, press the left/right arrow 
to select  No when  Another Page? appears and press  OK.
11. En
ter the job name you want and press  OK.
For details on how to enter alphanumeric characters, see  Entering 
characters using the number keypad on page  2 .
If you do not want to assign a name, skip this step.
12. En
ter the time using the number keypad and press  OK.
 If you set a time earier than the current time, the fax will be sent at 
that time on the following day.
The original is scanned into memory before transmission.
13. If 
an original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press  OK.
When you have fi nished, select No when
  Another Page?  appears.
The machine returns to ready mode.  The display
  reminds you that you 
are in ready mode and that a delayed fax is set.
Adding documents to a reserved delay fax job
You can add additional documents to the delayed fax job which is saved 
in memory.
1. L
oad the originals to be added  and adjust document settings.
2. Press  Menu on the control pan
 el.
3. Press the up/do
 wn arrow to highlight  Fax Feature and press OK.
4. Press the up/do
 wn arrow to highlight  Add Pages and press OK.
5. Press the up
 /down arrow until the  fax job you want appears and press 
OK .
When you have finished, select  No whe
 n Another Page?  appears. 
The machine scans the original into memory.
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6.Press  Stop/Clear to return to ready mode.
Canceling a reserved delay fax job
You can cancel the delayed fax job which is saved in memory.
1.Pr
ess  Menu on the control panel.
2. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
3. Pre
ss the up/down arrow to highlight  Cancel Job and press OK.
4. Pre
ss the up/down arrow until the fax job you want appears and press 
OK.
5. Pr
ess  OK when  Yes highlights.
The selected fax is deleted from memory.
6. Pr
ess  Stop/Clear to return to ready mode.
Sending a priority fax
This function is used when a high pr iority fax need to be sent ahead of 
reserved operations. The original is scanned into memory and immediately 
transmitted when the current operation  is finished. In addition, priority 
transmission will interrupt a sending  to multiple destinations between 
stations (example, when the transmission to station A ends, before 
transmission to station B begins) or between redial attempts.
1. Pr
ess  (Fax)  on the control panel.
2. Loa
d originals face up into the document feeder, or place a single 
original face down on the scanner glass.
3. Adjust th
 e resolution and the darkness to suit your fax needs (See 
Adjusting the document settings on page  6 ).
4. Pr
ess  Menu on the control panel.
5. Pre
ss the up/down arrow to highlight  Fax Feature and press OK.
6. Pre
ss the up/down arrow to highlight  Priority Send and press OK.
7. Enter 
the number of the receiving fax machine and press  OK.
You can press speed dial numbers or  se
 lect group dial number using 
Address book  button. For details, see  Setting up address book on 
page  7 .
8. Enter 
the job name you want and press OK.
The original is scanned into memory before transmission.
9. If an orig
 inal is placed on  the scanner glass, select  Yes to add another 
pages. Load another original and press  OK.
When you have finished, select  No whe
 n Another Page?  appears.
The machine starts to scan and send a fax to destinations.
Sending faxes on bot h sides of paper
 This is available only when you load originals into the document 
feeder.
You can set the machine to send faxes on both sides of paper.
1. Pr
ess  (Fax)  on the control panel. 
2. Place orig
 inals, face up, in the document feeder. Or you can use the 
scanner glass with a single original document face down and closed the 
scanner lid.
3. Pr
ess  Duplex on the control panel.
4. Pre
ss the up/down arrow until the binding option you want highlights.
•Off:  Send faxes in normal mode.
• 2 Side
:  Send faxes on both sides of the original.
• 2->
1Side ROT2:  Send faxes on both sides of the original and prints 
each
 one on a separate sheet, but the information on the back side 
of the printout is rotated 180°.
5. Pr
ess  OK to save your selection.
Receiving a fax
This part explains how to receive a fax, and the special receiving methods 
available.
Changing the receive modes
Your machine is preset to  Copy mode at the factory; however you can 
change the default so fax is priority (See  Changing the default mode on 
page  2 ). When you receive a fax, the machine answers the call on a 
specified number of rings and automatically  receive
 s the fax. But if you want 
to change the Fax mode to another mode, follow the steps below:
1. Pres
s  (Fax)  on the control panel.
2. Pres
s  Menu on the control panel.
3. Pre
ss the up/down arrow to highlight  Fax Setup and press  OK.
4. Pre
ss the up/down arrow to highlight  Receiving and press  OK.
5. Pre
ss the up/down arrow to highlight  Receive Mode and press OK.
6. Pre
ss the up/down arrow until t he fax reception mode you want 
highlights.
• Fa
x:  Answers an incoming fax call and immediately goes into the fax 
reception mode.
• Te
l:  Receives a fax by pressing  On  Hook Dial and then Start .
• Ans/Fax:  Is for when an answering machine attached to your machine. 
Your ma
 chine answers an incoming call, and the caller can leave a 
message on the answering machine. If the fax machine senses a fax 
tone on the line, the machine automat ically switches to Fax mode to 
receive the fax.
• DRPD:  you can receive a call using the Distinctive Ring Pattern 
Detection (DRPD) fe
 ature. Distinctive Ring is a telephone company 
service which enables an user to use a single telephone line to 
answer several different telephone numbers. For further details, see 
Receiving faxes using DRPD mode on page  5 .
 This setting may not be available depending on your country. 
7. Pres
s  OK to save your selection.
8. Pres
s  Stop/Clear  to return to ready mode.
 •To use the Ans/Fax  mode, attach an answering machine to the 
EXT socket on the back  of your machine. 
• If you d
o not want ot her people to view your received documents, 
you can use secure receiving mode. In this mode, all of the 
received faxes are stored in me mory. For further details, see 
Receiving in secure receiving mode on page  5 .
Receiving manually in Tel mode
You can receive a fax call by pressing  On Hook Dial and then pressing 
Start when you hear a fax tone ; however you can change the default so fax 
is priority (See  Changing the default mode on page  2 ). The machine 
begins receiving the fax.
To change the number of rings, see  Changing the fax setup options on 
page  1 .
Receiving automatically in  Answering Machine/Fax 
mode
To use this mode, you must attach an answering machine to the EXT socket 
on the back of your machine (See  Rear view on page 2 ).
If the caller leaves a message, the answering machine stores the message 
as it woul
 d normally. If your machine detects a fax tone on the line, it 
automatically starts to receive the fax.
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