Ricoh Mp C6502 User Guide
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![Page 6
A Specify a transmission mode:
• Memory Transmission, or
• Immediate Transmission (selected by
pressing [Immed. TX])
B Place the original.
• Exposure glass
(face down)
• ADF (face up)
C Make the scan settings you require.
D Specify a destination.
E Press the {Start} key.
If you choose Memory Transmission, you can
send to more destinations at once. To do this,
after step 4, specify destinations and press
the {Start} key.
To send to an Internet
Fax, e-mail, or folder
destination,...](http://img.usermanuals.tech/thumb/64/79957/w64_mp-c6502-user-guide-1498814341_d-5.png "Page 6
A Specify a transmission mode:
• Memory Transmission, or
• Immediate Transmission (selected by
pressing [Immed. TX])
B Place the original.
• Exposure glass
(face down)
• ADF (face up)
C Make the scan settings you require.
D Specify a destination.
E Press the {Start} key.
If you choose Memory Transmission, you can
send to more destinations at once. To do this,
after step 4, specify destinations and press
the {Start} key.
To send to an Internet
Fax, e-mail, or folder
destination,...")
![Page 8
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
A Press the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Make sure that no previous settings
remain. If a previous setting remains,
press the {Reset} key.
C Press the [E-mail] or [Folder] tab.
D Place...](http://img.usermanuals.tech/thumb/64/79957/w64_mp-c6502-user-guide-1498814341_d-7.png "Page 8
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see \"Accessing User Tools\", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
A Press the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Make sure that no previous settings
remain. If a previous setting remains,
press the {Reset} key.
C Press the [E-mail] or [Folder] tab.
D Place...")
![Page 9
A Press the {User Tools/Counter} key.
B Press [Address Book Mangmnt].
C Check that [Program / Change] is
selected.
D Select the name whose e-mail address
you want to register. Press the name key,
or enter the registered number using the
number keys.
E Press [E-mail].
F Press [Change], under "E-mail Address".
G Enter the e-mail address.
H Press [OK].
For details about registering folders, see
"Registering Addresses and Users",
Connecting the Machine/ System Settings
....](http://img.usermanuals.tech/thumb/64/79957/w64_mp-c6502-user-guide-1498814341_d-8.png "Page 9
A Press the {User Tools/Counter} key.
B Press [Address Book Mangmnt].
C Check that [Program / Change] is
selected.
D Select the name whose e-mail address
you want to register. Press the name key,
or enter the registered number using the
number keys.
E Press [E-mail].
F Press [Change], under \"E-mail Address\".
G Enter the e-mail address.
H Press [OK].
For details about registering folders, see
\"Registering Addresses and Users\",
Connecting the Machine/ System Settings
....")
![Page 16
How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]...](http://img.usermanuals.tech/thumb/64/79957/w64_mp-c6502-user-guide-1498814341_d-15.png "Page 16
How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]...")
TABLE OF CONTENTS How to Read the Manuals................................................................................................................................. 6Symbols Used in the Manuals....................................................................................................................... 6 Model-Specific Information............................................................................................................................... 7 Names of Major Features.................................................................................................................................. 8 1. What You Can Do with This Machine Reducing my Costs............................................................................................................................................. 9 Converting Documents to Electronic Formats Easily...................................................................................... 10 Registering Destinations................................................................................................................................... 11 Operating the Machine More Effectively...................................................................................................... 12 Customizing the [Home] Screen..................................................................................................................... 13 Making Copies Using Various Functions........................................................................................................14 Printing Data Using Various Functions............................................................................................................ 16 Utilizing Stored Document............................................................................................................................... 17 Connecting Two Machines for Copying........................................................................................................ 18 Sending and Receiving Faxes without Paper................................................................................................. 19 Sending and Receiving Faxes via the Internet............................................................................................... 21 Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 23 Using the Facsimile and the Scanner in a Network Environment................................................................. 24 Embedding Text Information in Scanned Files............................................................................................... 25 Preventing Information Leakage (Security Functions)....................................................................................26 Centrally Controlling Scan Conditions and Distribution............................................................................... 27 Monitoring and Setting the Machine Using a Computer.............................................................................. 28 Preventing Unauthorized Copying................................................................................................................. 29 2. Getting Started Guide to Names and Functions of Components............................................................................................31 Guide to Functions of the Machine's Options................................................................................................ 35 Guide to Functions of the Machine's External Options.............................................................................35 Changing the Display Language.................................................................................................................... 37 How to Use the [Home] Screen...................................................................................................................... 38 Adding Icons to the [Home] Screen........................................................................................................... 39 Registering Functions in a Program................................................................................................................. 43 Example of Programs...................................................................................................................................45 Turning On/Off the Power.............................................................................................................................. 49 1
Turning On the Main Power........................................................................................................................49 Turning Off the Main Power........................................................................................................................49 When the Authentication Screen Is Displayed...............................................................................................51 User Code Authentication Using the Control Panel.................................................................................. 51 Logging In Using the Control Panel............................................................................................................ 51 Logging Out Using the Control Panel.........................................................................................................52 Placing Originals.............................................................................................................................................. 53 Placing Originals on the Exposure Glass...................................................................................................53 Placing Originals in the Auto Document Feeder....................................................................................... 53 3. Copy Basic Procedure................................................................................................................................................55 Auto Reduce / Enlarge....................................................................................................................................57 Duplex Copying............................................................................................................................................... 59 Specifying the Original and Copy Orientation......................................................................................... 61 Combined Copying......................................................................................................................................... 63 One-Sided Combine................................................................................................................................... 64 Two-Sided Combine.................................................................................................................................... 65 Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 68 Copying onto Envelopes................................................................................................................................. 69 Copying onto Envelopes from the Bypass Tray.........................................................................................69 Copying onto Envelopes from the Paper Tray...........................................................................................70 Sort.................................................................................................................................................................... 71 Changing the Number of Sets.................................................................................................................... 72 Storing Data in the Document Server............................................................................................................. 74 4. Fax Basic Procedure for Transmissions (Memory Transmission)..........................................................................75 Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 77 Registering a Fax Destination......................................................................................................................78 Deleting a Fax Destination.......................................................................................................................... 79 Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 81 Sending Originals Using the Exposure Glass (Immediate Transmission)................................................ 82 Canceling a Transmission................................................................................................................................ 83 Canceling a Transmission Before the Original Is Scanned...................................................................... 83 2
Canceling a Transmission While the Original Is Being Scanned.............................................................83 Canceling a Transmission After the Original Is Scanned......................................................................... 84 Storing a Document......................................................................................................................................... 85 Sending Stored Documents.........................................................................................................................86 Printing the Journal Manually.......................................................................................................................... 88 5. Print Quick Install...................................................................................................................................................... 89 Displaying the Printer Driver Properties.......................................................................................................... 90 Standard Printing.............................................................................................................................................. 91 When Using the PCL 6 Printer Driver..........................................................................................................91 Printing on Both Sides of Sheets...................................................................................................................... 92 When Using the PCL 6 Printer Driver..........................................................................................................92 Types of 2 Sided Printing.............................................................................................................................92 Combining Multiple Pages into Single Page..................................................................................................93 When Using the PCL 6 Printer Driver..........................................................................................................93 Types of Combine Printing.......................................................................................................................... 93 Printing on Envelopes....................................................................................................................................... 95 Configuring Envelope Settings Using the Control Panel........................................................................... 95 Printing on Envelopes Using the Printer Driver........................................................................................... 95 Saving and Printing Using the Document Server........................................................................................... 97 Storing Documents in Document Server..................................................................................................... 97 Managing Documents Stored in Document Server...................................................................................98 6. Scan Basic Procedure When Using Scan to Folder................................................................................................ 99 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information..... .................................................................................................................................................................... 100 Registering an SMB Folder....................................................................................................................... 102 Deleting an SMB Registered Folder.........................................................................................................105 Entering the Path to the Destination Manually........................................................................................ 106 Basic Procedure for Sending Scan Files by E-mail......................................................................................107 Registering an E-mail Destination.............................................................................................................108 Deleting an E-mail Destination................................................................................................................. 110 Entering an E-mail Address Manually..................................................................................................... 110 3
Basic Procedure for Storing Scan Files........................................................................................................ 111Checking a Stored File Selected from the List......................................................................................... 112 Specifying the File Type................................................................................................................................ 113 Specifying Scan Settings............................................................................................................................... 114 7. Document Server Storing Data................................................................................................................................................... 115 Printing Stored Documents............................................................................................................................ 117 8. Web Image Monitor Displaying Top Page..................................................................................................................................... 119 9. Adding Paper and Toner Precautions for Loading Paper......................................................................................................................121 Fanning the Paper..................................................................................................................................... 121 Loading Paper into Tray 1.............................................................................................................................124 Loading Paper into the A3/11 × 17 Tray Unit........................................................................................... 126 Loading Paper into Trays 2 and 3................................................................................................................ 127 Loading Tab Stock into Trays 2 and 3.....................................................................................................128 Loading Paper into the Bypass Tray............................................................................................................. 129 Loading Tab Stock into the Bypass Tray..................................................................................................130 Printing from the Bypass Tray Using the Printer Function........................................................................ 130 Loading Paper into the Large Capacity Tray...............................................................................................135 Loading Paper into the Wide Large Capacity Tray.................................................................................... 137 Loading Paper into the Interposer................................................................................................................ 139 Loading Paper into the Twin Interposer....................................................................................................... 141 Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 143 Recommended Paper Sizes and Types........................................................................................................146 Thick Paper.................................................................................................................................................159 Envelopes................................................................................................................................................... 159 Adding Toner................................................................................................................................................. 164 Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 166 Disposing of Used Toner...........................................................................................................................166 10. Troubleshooting When a Status Icon Is Displayed..................................................................................................................169 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 171 4
When the Machine Makes a Beeping Sound.............................................................................................173 When You Have Problems Operating the Machine...................................................................................174 When Multiple Functions Cannot Be Executed Simultaneously............................................................ 179 Messages Displayed When Using the Copy/Document Server Function................................................181 When Using the Connect Copy Function................................................................................................ 184 Messages Displayed When Using the Facsimile Function......................................................................... 186 When There Is a Problem Specifying the Network Settings.................................................................. 187 When the Remote Fax Function Cannot Be Used................................................................................... 193 Messages Displayed When Using the Printer Function.............................................................................. 196 Messages Displayed on the Control Panel When Using the Printer Function...................................... 196 Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 199 Messages Displayed When Using the Scanner Function...........................................................................210 Messages Displayed on the Control Panel When Using the Scanner Function...................................210 Messages Displayed on the Client Computer.........................................................................................220 When Other Messages Appear................................................................................................................... 226 When There Is a Problem Scanning or Storing Originals...................................................................... 227 When the Home Screen Cannot Be Edited............................................................................................. 228 When the Address Book Is Updated....................................................................................................... 228 When Data Cannot Be Sent Due to a Problem with the Destination.....................................................229 When the Machine Cannot Be Operated Due to a Problem with the User Certificate....................... 230 When Problems Occur While Logging In............................................................................................... 231 When the User Lacks Privileges to Perform an Operation..................................................................... 232When the LDAP Server Cannot Be Used................................................................................................. 232 INDEX ........................................................................................................................................................... 233 5
How to Read the ManualsSymbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the names of keys on the machine's display or control panels. Indicates instructions stored in a file on a provided CD-ROM. (mainly Europe and Asia) (mainly North America) Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information". 6
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27, -29 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • Type 1: 120–127 V • Type 2: 208–240 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. 7CUV210
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF • LCIT RT4020 Large Capacity Tray (LCT) • LCIT RT4030 Wide Large Capacity Tray (Wide LCT) • Multi-Folding Unit FD4000 Multi-folding unit 8
1. What You Can Do with This Machine You can search for a description by what you want to do. Reducing my Costs Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server. See "Combine Two Originals", Fax. Printing received faxes on both sides of sheets (2 Sided Print) See "Two-Sided Printing", Fax. Converting received faxes to electronic formats (Paperless Fax) See "Confirming/Printing/Deleting Received and Stored Documents", Fax. Sending files from the computer without printing them (LAN-Fax) See "Sending Fax Documents from Computers", Fax. Checking how much paper is saved ([Information] screen) See "How to Use the [Information] Screen", Getting Started. Reducing electricity consumption See "Saving Energy", Getting Started. See "Timer Settings", Connecting the Machine/ System Settings. 9BRL059S
Converting Documents to Electronic Formats Easily Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan. Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan. Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan. Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan Embedding text information in scanned files See "Embedding Text Information in Scanned Data", Scan. Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function", Fax. Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy/ Document Server. 1. What You Can Do with This Machine 10BQX138S