Ricoh Mp C6502 User Guide

							Basic Procedure for Storing Scan Files
• You can specify a password for each stored file. Files that are not password-protected can beaccessed by other users on the same local area network using DeskTopBinder. We recommend
that you protect stored files from unauthorized access by specifying passwords.
• Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may
result from the loss of files.
1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on
the [Home] screen.
2. Make sure that no previous settings remain.
If a previous setting remains, press the [Reset] key.
3. Place originals.
4. Press [Store File].
5.Press [Store to HDD].
6. If necessary, specify the stored file's information, such as [User Name], [File Name],
[Password], and [Select Folder].
• User Name
Basic Procedure for Storing Scan Files
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							Press [User Name], and then select a user name. To specify an unregistered user name, press
[Manual Entry], and then enter the name. After specifying a user name, press [OK].
• File Name Press [File Name], enter a file name, and then press [OK].
• Password Press [Password], enter a password, and then press [OK]. Re-enter the password for
confirmation, and then press [OK].
• Select Folder Specify the folder to save the stored files.
7. Press [OK].
8. If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan
size.
9. Press the [Start] key.
Checking a Stored File Selected from the List
This section explains how to preview a file selected from the list of stored files. 1. Press [Select Stored File].
2.Specify the folder in which the stored files are saved.
3. From the list of stored files, select the file you want to check.
You can select more than one file.
4. Press [Preview].
6. Scan
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							Specifying the File Type
This section explains the procedure for specifying the file type of a file you want to send.
File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail
or Scan to Folder, and saving files on a memory storage device.
You can select one of the following file types: • Single Page: [TIFF / JPEG], [PDF] If you select a single-page file type when scanning multiple originals, one file is created for each
single page and the number of files sent is the same as the number of pages scanned.
• Multi-page: [TIFF], [PDF] If you select a multi-page file type when scan multiple originals, scanned pages are combined and
sent as a single file.
Selectable file types differ depending on the scan settings and other conditions. For details about
file types, see "Notes About and Limitations of File Types", Scan
.
1. Press [Send File Type / Name].
2. Select a file type.
If necessary, configure [PDF File Setting].
3. Press [OK].
Specifying the File Type
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							Specifying Scan Settings1. Press [Scan Settings].
2.Specify resolution, scan size, and other settings, as required.
3.Press [OK].
6. Scan
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							7. Document Server
This chapter describes frequently used Document Server functions and operations. For the informationnot included in this chapter, see Copy/ Document Server
 on the supplied CD-ROM.
Storing Data This section describes the procedure for storing documents on the Document Server.
• A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press the [Reset]
key to cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
• When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name].
For details about the Address Book, see "Registering Addresses and Users", Connecting the Machine/ System Settings
.
Password
To prevent unauthorized printing, you can specify a password for any stored document. Aprotected document can only be accessed if its password is entered. If a password is specified for
the documents, the lock icon appears on the left side of the file name.
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							1.Press the [Home] key on the top left of the control panel, and press the [Document Server]
icon on the [Home] screen.
2. Press [To Scanning Screen].
3. Press [Target Fldr. to Store].
4. Specify a folder in which to store the document, and then press [OK].
5. Press [User Name].
6. Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name.
7. Press [File Name].
8. Enter a file name, and then press [OK].
9. Press [Password].
10. Enter a password with the number keys, and then press [OK].
You can use four to eight digits for the password.
11. For double-check, enter the password again, and then press [OK].
12. Place the original.
13. Specify the original scanning conditions.
14. Press the [Start] key.
The original is scanned. The document is saved in the Document Server.
After scanning, a list of folders will be displayed. If the list does not appear, press [Finish Scanning].
7. Document Server
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							Printing Stored Documents
Prints stored documents on the Document Server.
The items you can specify on the printing screen are as follows: • Paper tray
• The number of prints
• [Finishing] ([Output], [Finisher], [Folding Unit])
• [Cover/Slip Sheet] ([Front Cover], [Back Cover], [Designate/Chapter], [Slip Sheet]) • [Edit / Stamp] ([Margin Adj.], [Stamp])
• [2 Sided / Book] ([1 Sided Print], [2 Sided Top to Top], [2 Sided Top to Bottom], [Specify Duplex Pages], [Booklet], [Magazine])
For details about each function, see Copy/ Document Server
.
1. Select a folder.
2. Select a document to be printed.
3. When printing two or more documents at a time, repeat step 2.
Up to 30 documents can be printed.
4. When specifying printing conditions, press [To Printing Screen], and then configure print
settings.
5. Enter the number of print copies with the number keys.
The maximum quantity that can be entered is 9999.
6. Press the [Start] key.
Printing Stored Documents
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							7. Document Server
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							8. Web Image Monitor
This chapter describes frequently used Web Image Monitor functions and operations. For theinformation not included in this chapter, see Connecting the Machine/ System Settings
 on the
supplied CD-ROM or Web Image Monitor Help.
Displaying Top Page This section explains the Top Page and how to display Web Image Monitor.
• When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10".
1. Start your Web browser.
2. Enter "http://(machine's IP address or host name)/" in your Web browser's URL bar.
Top Page of Web Image Monitor appears.If the machine's host name has been registered on the DNS or WINS server, you can enter it.When setting SSL, a protocol for encrypted communication, under environment which server
authentication is issued, enter "https://(machine's IP address or host name)/".
Web Image Monitor is divided into the following areas:
1. Menu area If you select a menu item, its content will be shown.
2. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will
be displayed.
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3
5
4
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							The link to Help and dialog box for keyword search appears.
3. Refresh/Help
 (Refresh): Click  at the upper right in the work area to update the machine information. Click the Web
browser's [Refresh] button to refresh the entire browser screen.
 (Help): Use Help to view or download Help file contents.
4. Basic Information area Displays the basic information of the machine.
5. Work area Displays the contents of the item selected in the menu area.
8. Web Image Monitor
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