Philips LaserMFD 6080 User Manual

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12 - PC Features
Send a fax
Send a fax from the hard disk or the terminal
1Click the icon   of the window COMPANION 
D
IRECTOR.
2Click N
EW then click FAX.
3In the zone S
OURCES, select SCANNER if your 
document is in paper format or M
EMORY if the 
document is a computer file located on your hard 
disk (this file must be in TIFF or FAX format).
4To send your fax to a contact, enter his/her number 
in the field R
ECIPIENTS and click on   or select a 
contact (or group) from one of the address books in 
the field A
DDRESS BOOK and click on the button  . 
Repeat this operation as many times as necessary 
(use the button    to delete a contact from the list 
of contacts).
5If necessary, adjust the advanced options (send 
later and resolution) in the tab A
DVANCED OPTIONS.
6To add a cover page, select the tab C
OVER PAGE 
then click the box W
ITH THE COVER PAGE. Select 
the cover page you want to add from the drop-down 
menu, or create a new one. For more information, 
refer to paragraph Cover page, page 78.
7Click OK to send your fax to all contacts in your list 
of contacts.
Your send request can then be checked, if necessary, in 
the outbox.
Send a fax from an application
This method is used to directly send a document you have 
created using a desktop software without printing it 
beforehand.
1From your desktop software, select F
ILE > PRINT.
2Select the printer C
OMPANION SUITE PRO LL2 FAX 
and click OK. 
The fax window is displayed.
3To send your fax to a contact, enter his/her number 
in the field R
ECIPIENTS and click on   or select a 
contact (or a group) from one of the address books 
in the field A
DDRESS BOOK and click the button  .  
Repeat this operation as many times as necessary 
(use the button   to delete a contact from the list 
of contacts).
4If necessary, adjust the advanced options (send 
later and resolution) in the tab A
DVANCED OPTIONS.
5To add a cover page, select the tab C
OVER PAGE 
then click the box W
ITH THE COVER PAGE. Select 
the cover page you want to add from the drop-down 
menu, or create a new one. For more information, 
refer to paragraph Cover page, page 78. 
6Click OK to send your fax to all contacts in your list 
of contacts.
Your send request can then be checked, if necessary, in 
the outbox.
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12 - PC Features
Receive a fax
The window Companion Manager and Companion 
Director show, using different messages, the reception of 
a fax. The icon   is displayed at the bottom of the 
window Companion Manager and the icon   appears 
in the task bar.
You can automatically print faxes on reception. To do this, 
you have to define this parameter, refer to paragraph Fax 
parameters, page 77.
Follow-up of fax communications
Follow-up of fax communications is by means of:
• an outbox,
• an inbox,
• a sent item memory,
• an outbox log,
• an inbox log.
These services enable you to always know exactly what 
communications are taking place on the terminal, whether 
sending or receiving.
The outbox and inbox logs are automatically printed when 
their contents fill a page. After automatic printout, the 
terminal creates a new log.
The outbox
In the fax outbox, there are the following:
• the requests being sent,
• the send later requests,
• the requests for which one or more send attempts 
have already been made, and which will soon be 
redialed,
• the rejected requests (calls not put through).
The requests are classed in the order in which they are 
executed.
The rejected requests are filed at the end of the list so that 
they are more accessible if you want to work with them 
(request a new send) or delete them.
The send memory (items sent)
The sent memory is used to keep all faxes you have sent.
The information in the send memory is:
• the recipient of the fax,
• the date the fax was created,
• the date the fax was sent,
• the size of the fax.
The outbox log
The outbox log is used to keep a history of all fax 
communications (successful or rejected) that your 
Terminal processes. The log is printed automatically as 
soon as its contents fill a page.
The information held in the log is:
• the recipient of the fax,
• the date the fax was sent,
• the status (sent, rejected ...).
The inbox log
The inbox log is used to keep a history of all faxes 
received by your Terminal. The log is printed 
automatically as soon as its contents fill a page. 
The information held in the inbox log is:
• the sender of the fax,
• the date and reception of the fax,
• the reception type (reception on terminal or PC),
• the status.
ImportantThe button D
ELETE deletes the 
entire log, and not simply the 
selected message(s).
ImportantThe button D
ELETE deletes the 
entire log, and not simply the 
selected message(s).
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12 - PC Features
Fax parameters
Access to fax parameters
1Click on the icon   of the window COMPANION 
D
IRECTOR.
2Select T
OOLS > OPTION > FAX.
3Make the adjustments required, referring to the 
description of parameters below and click OK.
Description of the tab LOGS AND REPORTS
Description of the tab FAX PARAMETERS
Option Description
Automatic printing 
of a received 
documentThe fax is automatically printed 
when received.
Printing of a inbox 
reportA report is printed out for each 
fax received.
Printing of inbox logThe log is automatically printed 
when its contents fill a page.
Automatic printing 
of a sent documentThe fax is automatically printed 
when it is sent.
Printing of an 
outbox reportAn outbox report is printed after 
each fax is sent.
Printing of the 
outbox logThe log is automatically printed 
when its contents fill a page.
Option Description
Transmission 
speedFax default transmission 
speed.
Line numberNumber of the line where your 
terminal is connected.
Dialling prefixThis dialling prefix shall be 
automatically inserted in front 
of the number before sending 
on this line.
Type of dialingMust be parametered 
according to the type of 
switchboard your terminal is 
connected to.
HeaderDisplays a Communication 
Identification Line (LIC) on the 
documents you send or on the 
documents you receive.
ECMCorrects communication errors 
due to line disturbance. This 
option ensures that received 
documents are integral. On the 
other hand, communication 
times may be longer if the line 
is bad.
Number of attemptsNumber of attempts the 
Terminal must make if send 
fails.
Interval between 
attemptsDuration between two send 
attempts.
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12 - PC Features
Cover page
The cover page is part of a fax document automatically 
generated by your terminal, on which there is information 
concerning the sender, the recipient, the date, the time 
sent, comments, etc... 
 
This page may be sent alone or in front of a fax document, 
but always at the same time as the document. A 
document may be sent with a cover page from the 
multifunction terminal or from the central processing unit. 
In the latter case, some of the information in the cover 
page may be provided by yourself when making the send 
request. It is necessary to create model cover pages 
before sending a document using them. On the other 
hand, once the cover page is created, a model cover page 
may be used for all documents sent.
 
Your terminal offers the possibility of creating and 
customizing some model cover pages which you can 
choose when sending a fax. 
Creating a cover page template
Creating a cover page creates a template which fields (fax 
number, comment, subject and so on) will be 
automatically filled by the Fax Application depending on 
the information provided for each recipient of a document.
To create this cover page template, there are two major 
steps:
•First step: Create a background image with the logos 
and the layout that you wish.
•Second step: Add the field that you want to be 
displayed in the cover page: fax number, comment, 
subject and so on. As mentioned before, these fields 
will be filled by Fax application at emission time.
For the first step, there are two methods to create the 
background image.
You can either
• Option (A): Draw this background image in your 
preferred application (such as Word, Excel,...),
OR
• Option (B): Scan a sheet of paper containing the 
layout of the cover page.Details about Option A and B:
•Option (A): Open the application that you want to use 
to edit the background (Word, Wordpad...). Draw the 
background image then print this document in the 
printer named Companion Suite Fax. At that point 
the SendFax dialog is displayed:
Add any recipient to the recipient list, click on the tab 
A
DVANCED OPTIONS, select resolution FINE as shown 
below:
Finally click on the button S
AVE AS DRAFT in the lower 
right corner (floppy disk icon). The background image 
is created in the directory C:\Program 
Files\Companion Suite Pro 
LL2\Documents\FAX\Temporary and has the file 
extension .fax
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12 - PC Features
• Option (B): Launch COMPANION MANAGER, select NEW 
F
AX, select the scanner source as shown below:
Add any recipient to the recipient list, click on the tab 
ADVANCED OPTIONS, select resolution FINE as shown 
below:
Finally click on the button S
AVE AS DRAFT in the lower 
right corner (floppy disk icon). The background image 
is created in the directory C:\Program 
Files\Companion Suite Pro 
LL2\Documents\FAX\Temporary and has the file 
extension .fax.
Whether you choose Option A or B, you end up with a 
background image with extension .fax, which is located in 
C:\Program Files\Companion Suite Pro 
LL2\Documents\FAX\Temporary.
 You can now proceed to the second step right 
below.For the second step: 
Now that the background image is created in directory in 
C:\Program Files\Companion Suite Pro 
LL2\Documents\FAX\Temporary, you can add the fields 
on top of the background image.
Please follow the procedure below:
(a) Launch Companion Manager, select New Fax, click 
on the tab Cover Page, and check the check box 
named With the cover page.
(b) Click on the button New, this displays a new window 
with the title Creation of the cover page.
(c) Press the button Open in the toolbar, change the file 
filter to *.fax and browse to the directory C:\Program 
Files\Companion Suite Pro LL2 \Documents\FAX 
\Temporary that contains the background image that 
you have created in the First step.
(d) Click on the button Fields in the toolbar, a window 
pops up allowing you to add the fields on top of the 
background image.
(e) Click on the button Save  to save the Cover Page 
template and exit this window.
(f) The window New Fax is displayed, you can now 
choose the Cover Page template that you want to 
use. When you double click the preview image in the 
lower right corner, another window pops up giving 
you a preview of the cover page with the fields filled 
with the recipients information.
Creating a cover page
1From the tab COVER PAGE, click on the button NEW.
2Select the model cover page you have created 
using the menu F
ILE. 
 
A window with the model cover page you have 
created is displayed:
Î
ImportantIt is necessary to create a model 
cover page before sending a fax 
with it.
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12 - PC Features
3Click on the icon   to display the available 
fields. 
To add a field, proceed as follows: 
- Select the field you want to insert by clicking the 
field palette. A stamp replaces the cursor of your 
mouse. 
- Click the location where you want to put the field 
on the model. 
- You can move or enlarge the field as you like.
4As soon as fields are inserted, save the cover 
page.
This cover page can be selected in the tab C
OVER PAGE of 
the fax send window.
Description of the tab COVER PAGE
ImportantAdjust the size of your field so that 
the text is readable.
Field Description
Name of the cover 
pageEither the name of the page 
selected by default or the page 
you have selected to use.
SenderYou can enter information 
concerning the sender.
RecipientYou can enter information 
concerning the recipient.
If the word Auto is entered in 
one of the fields, the field is 
updated during sending if the 
recipient is listed in the address 
book, favourites, a group or a 
distribution list.
CommentsThis is an editing window with 
all the basic functions of a text 
editor so that you can enter a 
text which will be sent in the 
cover page.
Preview of the 
modelThe preview enables you to 
see the cover page you are 
going to send.
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12 - PC Features
SMS Communications
From your PC, you can send SMS to a single recipient or 
to multiple recipients using the distribution groups.
Communications being sent are monitored by means of 
the outbox, the outbox log and the outbox memory (items 
sent).
Presentation of the SMS window
Send an SMS
1Click on the icon SMS   of the window 
C
OMPANION DIRECTOR.
2Click on N
EW then on SMS.
3Enter your message in the field C
ONTENT OF 
MESSAGE provided for this purpose. 
You can use the buttons and the smiley  located 
to the left of the input field to customize your 
message, or to automatically insert the date and 
time.
4To send your SMS to a contact, enter his/her 
number in the field T
ELEPHONE NUMBER and click 
on   or select a recipient (or group) from one of 
the address directory in the field C
ONTACT LIST and 
click on  . 
 
Repeat this operation as many times as necessary 
(use the button   to delete a contact from the list 
of contacts).
5If necessary, adjust the advanced parameters (to 
send later or give priority to the SMS) by pressing 
the button A
DVANCED PARAMETERS ().
6Click on OK to send your SMS to all contacts in 
your list of contacts.
Your send request can then be checked, if necessary, in 
the outbox. ImportantThe SMS service is available 
depending on the countries and the 
operators.
Item Action
1Write an SMS.
2Delete an SMS from one of the SMS 
manager directories. Except for the 
directory S
END LOG  for which the effect of 
this command is to delete the entire log.
3Print an SMS from one of the SMS 
manager directories.
4Display an SMS with the Viewer.
5Access to the address book.
6Stop SMS sending (only enabled for the 
outbox).
7Displays all SMSs in the directory selected 
in the Fax manager.
8SMS preview.
9SMS manager directories.
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12 - PC Features
Follow-up of SMS
SMS communications are monitored by means of:
• an outbox,
• a sent item memory,
• an outbox log.
These services make it possible to have complete 
information on the terminal activity with regard to 
communications.
The outbox log is automatically printed when its contents 
fill a page. After this automatic printing, the terminal 
creates a new log.
The outbox
The following is grouped in the SMS outbox:
• requests being sent,
• send later requests,
• requests for which one or more send attempts have 
already been made, and which will soon be redialed,
• requests which have been rejected.
The outbox log
The outbox log is used to keep the entire history of SMS 
communications (successful or rejected) that have been 
processed by your terminal. The log is printed 
automatically as soon as its contents fill a page.
The information held in the log is:
• the SMS recipient,
• the date of sending of the SMS,
• the status (sent, rejected,...).
The sent item memory (items sent)
The sent item memory is used to keep a copy of all SMS 
messages you have sent.
The information in the sent item memory is:
• the SMS recipient,
• the date of creation of the SMS,
• the date of sending of the SMS,
• the size of the SMS.
SMS Parameters
Access to SMS parameters
1Click the icon SMS   of the window COMPANION 
D
IRECTOR.
2Select T
OOLS > OPTIONS > SMS.
3Make the adjustments required, referring to the 
description of the parameters below and click OK.
Description of the tab LOGS AND REPORTS
ImportantThe button D
ELETE deletes the 
entire log, and not simply the 
selected message(s).
Option Description
Automatic printing 
of a sent documentThe SMS is automatically 
printed when it is sent.
Printing of a send 
reportAn outbox report is printed after 
each SMS is sent.
 Printing of the 
outbox logThe log is automatically printed 
when its contents fill a page.
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12 - PC Features
Software Uninstallation
This section describes the following procedures:
• full uninstallation of the Companion Suite Pro 
software,
• uninstallation of the drivers only.
Uninstall the software from your PC
Turn your PC on. Open an account session with the 
administration rights.
Run the programs removal from the menu S
TART 
>A
LLPROGRAMS >COMPANION SUITE >COMPANION SUITE 
P
RO LL2 > UNINSTALL.
1A confirmation screen appears. Click on the Y
ES 
button to continue the Companion Suite Pro 
program removal.
2The uninstall program is launched. You can cancel 
the removal by clicking on C
ANCEL.
3Click on the OK button.
4You need to restart your system at the end of the 
procedure. Click on the Y
ES button.
Uninstall the drivers from your PC
Turn your PC on. Open an account session with the 
administration rights.
Depending on the installation mode used, select the 
required uninstallation mode:
• If you have installed the drivers with the Companion 
Suite Pro software, see paragraph Uninstall the 
drivers using the Companion Suite Pro software.
• If you have installed the drivers manually, see 
paragraph Uninstall the drivers manually.
Uninstall the drivers using the Companion Suite 
Pro software
Run the programs removal from the menu START 
>A
LLPROGRAMS >COMPANION SUITE >COMPANION SUITE 
P
RO LL2 > UNINSTALL.
1A confirmation screen appears. Click on the Y
ES 
button to continue the C
OMPANION SUITE PRO LL2 
drivers program removal.
2The uninstall program is launched. You can cancel 
the removal by clicking on C
ANCEL.
Uninstall the drivers manually
The following drivers must be removed:
• print driver
• scan driver
• modem driver
To remove the print driver: 
1Open the P
RINTERS window (START > CONTROL 
PANEL >  PRINTERS AND FAXES or START >  CONTROL 
PANEL > HARDWARE AND SOUND > PRINTERS, 
depending the operating system).
2Delete the L
ASER PRO LL2 icon.
3In the P
RINTERS window, right-click with the mouse 
and select R
UN AS ADMINISTRATOR > SERVER 
PROPERTIES.
4Select the D
RIVERS tab.
5Select the L
ASER PRO LL2 driver and click on the 
NoteYou can also uninstall C
OMPANION 
S
UITE PRO LL2 drivers using the 
Windows function A
DD/REMOVE 
P
ROGRAMS from the control panel.
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12 - PC Features
REMOVE button.
6Select the option R
EMOVE DRIVER AND DRIVER 
PACKAGE and click on the OK button. 
7A confirmation screen appears. Click on the Y
ES 
button to continue.
8Click on the D
ELETE button to confirm the removal.
To remove scan and modem drivers:
1Open the D
EVICE MANAGER window (START 
>C
ONTROL PANEL > SYSTEM > HARDWARE > DEVICE 
MANAGER or START >CONTROL PANEL > HARDWARE 
AND SOUND > DEVICE MANAGER, depending on the 
operating system).
2In the O
THER DEVICES sub-menu, select the 
MFP
RINTER LASER PRO LL2 4 item and click on the 
right button of the mouse.
3Select U
NINSTALL on the menu and left-click with the mouse.
4Click on the OK button to confirm the removal.
5In the I
MAGING DEVICES sub-menu, select the 
S
CANNER PRO LL2 item and right-click with the 
mouse.
6Select U
NINSTALL on the menu and left-click with 
the mouse.
7Click on the OK button to confirm the removal.
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