Philips LaserMFD 6080 User Manual

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6 - Parameters/Setup
Fax or PC reception
This menu, combined with a software program installed 
on your PC will enable you to select the machine you wish 
to receive the documents on:
•fax,
•PC,
• PC if available, fax otherwise.
To select the reception mode:
244 - SETUP / RECEPTION / PC RECEPT.
For more details, please refer to Fax communications, 
page 74 in chapter PC Features.
To select the PC that will receive the documents:
247 - SETUP / RECEPTION / RECIPIENT PC
1Press , enter 247 using the keypad.
2Select the recipient PC and confirm with OK.
3To exit this menu, press  .
When a fax is received on the machine, it is transmitted to 
the recipient PC and a reception report is printed on the 
default printer of the PC.
PC de-registering
This menu lets you delete one or more PCs connected to 
the terminal via LAN/WLAN (see Device management, 
page 66).
274 - SETUP / LAN ETHER / PC UNREG.
1With  or , select the PC that you want to delete, 
then validate with OK.
Fax Server configuration
This function enables you, if you have a fax server, to 
select the way fax transmission is handled by the 
machine: direct transmission over the telephone line or 
transmission to the fax server over the local network.
Configuring Fax server network parameters
834 - ADVANCED FCT / FAX SERVER / SRV-FAX NA
1Enter an identification E-mail address for your 
machine (refer to the administrator of the fax server 
to obtain this address) and press OK to confirm.
835 - ADVANCED FCT / FAX SERVER / IP ADDRESS
2Enter the IP address of the fax server and press 
OK  to confirm.836 - ADVANCED FCT / FAX SERVER / DOMAIN 
NAME
3Enter the domain name of the fax server and press 
OK to confirm.
Configuring fax server function
831 - ADVANCED FCT / FAX SERVER / CONNEC. 
TYPE
1With  or , select your option from the table 
below:
2 Press OK to confirm.
Selecting the access mode
832 - ADVANCED FCT / FAX SERVER / ACCESS 
MODE
1With  or , select your option from the table 
below:
2 Press OK to confirm.
Lock the Fax server settings
This function prevents access to all the Fax server 
settings of menu  83 - ADVANCED FCT / FAX 
SERVER.
Before that you have to enter a lock code.
8331 - ADVANCED FCT / SERVER FAX / LOCK / 
LOCKING CODE
1Press , enter 8331 using the keypad.
2Enter your lock code (4 digits) with the keyboard,  NoteThis menu only appears if a PC is 
registered on the machine via the local 
network (see Device management, 
page 66).
Parameter Signification
DISABLEDThe machine sends directly 
documents over the telephone line.
D
IRECTThe machine sends documents to 
the fax server over the local network.
Parameter Signification
FAX SERVER 
ONLY
All documents sent from the machine 
are transmitted to the fax server over 
the local network.
TELEPHONE 
NETWORK 
ONLYAll documents sent from the machine 
are transmitted over the telephone 
network.
AUTOMATIC
Documents are transmitted to the fax 
server over the local network. If 
transmission fails, they are then 
transmitted over the telephone 
network.
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6 - Parameters/Setup
confirm with OK.
3Enter again your lock code (4 digits) with the 
keyboard, confirm with OK.
4Quit this menu by pressing the   button.
To access the Fax server settings locking menu:
8332- ADVANCED FCT / FAX SERVER / LOCK /
 LOCK ACCESS
1Press , enter 8332 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Adjust to page
This menu allows you to print out received faxes 
automatically adjusting them to the page format. 
Received faxes are then automatically reduced or 
enlarged to fit the page format which is used on the 
machine.
To turn adjust to page mode on:
245 - SETUP / RECEPTION / ADJUST PAGE
1Press , enter 245 using the keypad.
2Select the option ON or OFF and confirm with OK.
3To exit this menu, press  .
Received faxes reduction mode
This menu allows you to reduce received faxes for 
printing. This adjustment can be automatic or manual.
Automatic mode:
This mode automatically resizes received faxes.
To set automatic mode:
246 - SETUP / RECEPTION / REDUCTION 
1Press , enter 246 using the keypad.
2Select AUTOMATIC and confirm with OK.
3To exit this menu, press  .
Manual mode:
The machine proposes a 70 to 100 % reduction. Outside 
these values, the machine beeps for error. This fixed 
reduction will be used when printing received documents, 
regardless of the used paper format.To set the manual mode:
246 - SETUP / RECEPTION / REDUCTION
1Press , enter 246 using the keypad.
2Select FIXED and confirm with OK.
3Enter the reduction value (between 70 and 100) 
and confirm with OK.
4To exit this menu, press  .
Technical Parameters
As delivered your machine is preset by default. However, 
you may adjust it to meet your requirements by resetting 
the technical parameters.
To set the technical parameters:
29 - SETUP / TECHNICALS
1Press , enter 29 using the keypad.
2Select the desired parameter and confirm with OK.
3With the keys  or , modify the parameter 
settings by following the table below and press OK. ImportantIf a code is already registered, enter 
the old code before typing the new 
one.
Parameter Signification
1 - Scanning mode
Default value of the scan mode 
resolution for the documents to be 
transmitted.
2 - TX headerImportant: this parameter is by 
default activated on the US model 
and cannot be modified.
If this parameter is on, your header 
will appear on all documents sent 
to your subscribers with your 
name, number, date and number 
of pages.
Warning: If you send a fax from 
the document loader, the 
transmission header will not 
appear on the document your 
correspondent receives.
3 - TX speedTransmission speed for outgoing 
documents. 
For a quality telephone line 
(compatible, no echo), 
communications occur at 
maximum speed.
However, it may be necessary to 
restrict the transmission speed for 
some calls.
4 - Echo protectIf this parameter is on, the on-line 
echo will be reduced during long 
distance calls.
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6 - Parameters/Setup
6 - EPT modeFor some long distance calls 
(satellite), the on-line echo may 
disturb the call.
7 - COM. displayChoice between transmission 
speed displayed or number of the 
page in progress.
8 - Eco energyChoosing the printer standby 
delay: the printer will switch to 
standby after a delay (in minutes) 
of NON-operation or during the 
period of time of your choice.
Note: you can also access this 
parameter by pressing the 
 key from the idle screen.
10 - RX headerIf this parameter is on, all 
documents received by your fax 
will include the subscriber’s header 
with his/her name, number (if 
available) fax print date and the 
page number.
11 - RX speedTransmission speed for incoming 
documents. 
For a quality telephone line 
(compatible, no echo), 
communications occur at 
maximum speed.
However, it may be necessary to 
restrict the transmission speed for 
some calls.
12 - RingsNumber of rings to automatically 
start your machine.
13 - Discard sizeThe Discard Size parameter only 
defines the printing of received 
faxes. The number of lines of a 
document can be too high for the 
printing paper format. This 
parameter defines the threshold 
beyond which the extra lines are 
printed on a second page. Below 
this threshold, extras lines are 
deleted.
If you choose ON, the threshold is 
set on 3 centimeters.
If you choose OFF, the threshold is 
set on 1 centimeter.
20 - E.C.M.This parameter helps correct the 
calls made on disturbed telephone 
lines. It is used when the lines are 
weak or too noisy. Transmission 
times may be longer.
Parameter Signification
25 - TEL ImpedanceThis parameter lets you choose 
between a complex impedance 
and a 600 Ohm impedance, 
depending on the telephone 
network your terminal is connected 
to.
73 - Improve rep @This parameter lets you 
automatically register the Internet 
address of your subscribers fax 
during a call (if available).
74 - Erase mailboxWhen the fax machine receives an 
e-mail with an attachment and 
cannot open it, it erases the 
message from the ISP MBX, prints 
and transmits with a notice of 
uncomprehension to the message 
sender.
At E-mail reception, the fax does 
not destroy the MBX message, it 
prints a notice of uncomprehension 
asking you to recuperate this 
message with your computer 
equipment.
This parameter is useful only if you 
have PC equipment. The memory 
capacity is limited, you need to 
empty your MBX or else new 
messages may not be received.
75 - Text Attchmt.Editing ON / OFF and printing the 
received Internet documents.
76 - Attchmt. form Default format of document sent 
on the Internet:
PDF : monochrome or colour
IMAGE : monochrome (TIFF) or 
colour (JPEG)
77 - LAN speedTo define the communication 
speed of the peripheral units in 
relation to the implemented Local 
Area Network (LAN).
80 - Toner save Makes printing lighter to save toner 
cartridge ink.
81 - Font numberStarts the printing of the log list.
This parameter lets you set the 
default PCL font. The possible 
values are included between 5 and 
128 included. The default value is 
0 (Courier).
Parameter Signification
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6 - Parameters/Setup
82 - Form linesThis parameter lets you set the 
number of lines per page.
This variable is linked to the PJL 
variables: PAPER and 
ORIENTATION. If you modify one 
of these variables, the Form Lines 
variable is automatically updated 
(only for the print job in progress) 
to respect the same spacing.
The possible values are included 
between 5 and 128 inclusive. The 
default value is 60.
83 - Font pitchThis parameter lets you set the 
default font spacing, in characters 
per inch (the default font must be 
of type non-proportional).
The possible values are included 
between 0,44 and 99,99 inclusive. 
The default value is 10,00.
84 - PtsizeThis parameter lets you set the 
default font height, in points (the 
default font must be of type 
proportional).
The possible values are included 
between 4,00 and 999,75 (by step 
of 0,25). The default value is 
12,00.
85 - Line termin.This parameter lets you define line 
breaks conversion: ,  
and .
The possible values are included 
between 0 and 3. The default value 
is 0.
86 - OrientationThis parameter lets you set the 
page orientation: portrait or 
landscape. The default value is 
portrait.
90 - RAW Port RAW network print port 
connection.
91 - Printer error 
timeoutTime-out before document being 
printed is deleted following a print 
error in PC print mode.
92 - Printer wait 
timeoutWait time-out for data from PC 
before the task is deleted in PC 
print.
93 - Replace formatPage format change. This 
parameter allows you to print a 
LETTER format document on A4 
pages using the LETTER/A4 
setting.
Parameter Signification
95 - Symbol setThis parameter lets you set the 
default character set. The possible 
values are included between CS1 
and CS30 included. The default 
value is CS1 (Roman8).
96 - NBR. WEP 
KeysNumber of WEP keys allowed 
(from 1 to 4).
Parameter Signification
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6 - Parameters/Setup
Printing the functions guide
51 - PRINT / FUNCTIONS LIST
Press , enter 51 using the keypad.
The printing of the functions guide starts.
Printing the logs
The incoming and outgoing logs list the last 30 
transmissions (incoming and outgoing) made by your 
machine.
An automatic print out will take place after every 30 
transmissions. However, you may request a print out at 
any time.
Each log (incoming or outgoing) contains a table with the 
following information:
• date and time of the incoming or outgoing document,
• subscriber’s number or E-mail address,
• transmission mode (Normal, Fine, SFine or Photo),
• number of pages sent or received,
• call duration,
• incoming or outgoing results: noted CORRECT if 
properly transmitted, 
or 
information codes for special calls (polling, manual 
subscribers, etc.)
• reason for call error (example: your subscriber does 
not answer).
To print the logs:
54 - PRINT / LOGS
Press , enter 54 using the keypad.
The printing of the logs starts. The incoming and outgoing 
logs are printed on the same page.
Print the list of setups
To print the list of setups:
56 - PRINT / SETUPPress , enter 56 using the keypad.
The printing of the list of setups starts.
Font printing
You can print the list of fonts installed on your machine at 
any time.
To print PCL fonts:
59 - PRINT / PCL FONTS
To print SG Script fonts:
50 - PRINT / SGScript FONTS
Lock the machine
This function prevents non-authorized people from 
accessing the machine. An access code will be required 
every time someone wants to use the device. After each 
use, the device will lock automatically.
Before that you have to enter a lock code.
811 - ADVANCED FCT / LOCK / LOCKING CODE
1Press , enter 811 using the keypad.
2Enter your lock code (4 digits) with the keyboard, 
confirm with OK.
3Enter again your lock code (4 digits) with the 
keyboard, confirm with OK.
4Quit this menu by pressing the   button.
Lock the keyboard
Every time you use your machine, you will have to enter 
your code.
812 - ADVANCED FCT / LOCK / LOCK KEYBD.
1Press , enter 812 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button. ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantIf a code is already registered, enter 
the old code before typing the new 
one.
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6 - Parameters/Setup
Lock the numbers
This function locks dialling and the numerical keypad is 
disabled. Transmissions are only possible from numbers 
included in the directory.
To access the number interlocking option:
813 - ADVANCED FCT / LOCK / LOCK NUMBER
1Press , enter 813 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose DIRECT ONLY
and confirm with OK.
5Quit this menu by pressing the   button.
Lock the Internet settings
This function prevents access to all the Internet settings 
of menu 9 - E-MAIL.
As a matter of fact, any untoward change to these settings 
might result in repeated connection failures. You can still 
send documents to an E-mail address (95) and get 
connected (93).
To access the Internet settings locking menu:
814 - ADVANCED FCT / LOCK / LOCK 
PARAMETERS
1Press , enter 814 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Lock the SMS service
This function prevents access to the SMS service.
To access the SMS service locking menu:
815 - ADVANCED FCT / LOCK / LOCK SMS
1Press , enter 815 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Lock the Media service
This function prevents access to the Media service. The 
access code will be required every time someone wants 
to use the USB key functions:
• analyse the contents of a connected USB key,
• print from a USB key, delete files,
• archive received faxes on a USB key.To access the Media service locking menu:
816 - ADVANCED FCT / LOCK / LOCK MEDIA
1Press , enter 816 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons  or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Read the counters
This function allows you to view the activity counters for 
your machine at any time.
According to your needs, you can read the counters for:
• sent pages,
• received pages,
• scanned pages,
• printed pages.
Sent pages counter
To view the number of pages sent from your machine:
821 - ADVANCED FCT / COUNTERS / SENT PAGES
1Press , enter 821 using the keypad.
2The number of sent pages appears on the screen.
3Quit this menu by pressing the   button.
Received pages counter
To view the number of pages received on your machine:
822 - ADVANCED FCT / COUNTERS / RECEIVED 
PG
1Press , enter 822 using the keypad.
2The number of received pages appears on the 
screen.
3Quit this menu by pressing the   button.
Scanned pages counter
To view the number of pages scanned on your machine:
823 - ADVANCED FCT / COUNTERS / SCANNED 
PAGE
1Press , enter 823 using the keypad.
2The number of scanned pages appears on the 
screen.
3Quit this menu by pressing the   button.
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6 - Parameters/Setup
Printed pages counter
To view the number of pages printed on your machine:
824 - ADVANCED FCT / COUNTERS / PRINTED PG
1Press , enter 824 using the keypad.
2The number of printed pages appears on the 
screen.
3Quit this menu by pressing the   button.
Display the consumables status
You can read at any time the remaining toner in the 
cartridge. This level appears in percentage.
86 - ADVANCED FCT / CONSUMABLES
1Press , enter 86 using the keypad.
2The available toner percentage appears on the 
screen.
3Quit this menu by pressing the   button.
Calibrate your scanner
You can do this operation when the quality of photocopied 
documents is not satisfactory anymore.
80 - ADVANCED FCT / CALIBRATION
1Press , enter 80 using the keypad. Confirm 
with OK.
2The scanner is triggered and a calibration is done 
automatically.
3At the end of the calibration, the machine comes 
back to the screen saver
.
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7 - Directory
Directory
Your multifunction machine lets you create a directory by 
memorising subscriber records and subscriber lists. Your 
machine can store up to 250 subscriber records, which 
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may 
create, consult, modify or delete contents. You can also 
print the directory.
Furthermore, your machine lets you create and manage 
your phone directory from your PC Kit. For more 
information on this feature, refer to chapter PC Features, 
page 61.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1Press , enter 11 using the keypad.
2Enter the NAME of your contact with the 
alphanumerical keypad (20 characters maximum), 
confirm with OK.
3Enter the TEL number of your contact with the 
numerical keypad (30 digits maximum), confirm 
with OK.
4At this stage, you may associate an e-mail address, 
an FTP address or an SMB address to your 
subscriber. 
If you do not wish to do so, confirm with OK and 
refer to step 5.
To associate an e-mail address:
• Enter the E-Mail address of your subscriber and 
confirm with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK.
• Refer to step 5.
Or to associate an FTP address:
• Do not enter the e-mail address and confirm 
with OK.
• Enter the FTP address of the contact (for 
example: 134.1.22.9), then confirm with OK.
• Enter the FTP user name (for example: Durand) 
then confirm with OK.
• Enter the password of the FTP user, then 
confirm with OK.
• If necessary, enter the file destination directory (when this field is not completed, the files are 
stored directly under the root) of the FTP server 
(for example: server name / Durand). Confirm 
with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK. 
• Refer to step 5.
Or to associate a shared address (SMB address):
• Do not enter the e-mail address and confirm 
with OK.
• Do not enter the FTP address and confirm 
with OK.
• Enter the SMB address of the contact (for 
example: \\PCJohn\SharedFolder[\JohnFiles] 
or \\134.2.279.85\SharedFolder[\JohnFiles]). 
The length of the SMB address is limited to 80 
characters. Confirm with OK.
• Enter the SMB user name (for example: John) 
then confirm with OK.
• Enter the password of the SMB user, then 
confirm with OK.
• Check or correct the file destination directory 
(for example: \SharedFolder[\JohnFiles]). When 
this field is not completed, the files are stored 
directly under the root of your contact’s station 
(for example: \\PCJohn\). Confirm with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK. 
• Refer to step 5.
5Choose the RECORD NO from your directory with 
the numerical keypad or accept the displayed 
number, and confirm with OK.
6Select W. ASSOC. KEY if you want to assign a 
shortcut key (letter) to your subscriber record. The 
first available letter appears, use  or  to choose 
another letter. Confirm with OK.
7Select the appropriate transmission RATE to send 
faxes among the values 2400, 4800, 7200, 9600, 
12000, 14400 and 33600 using  or . Confirm 
with OK. 
The maximum speed can be used if the telephone 
line is of good quality, meaning appropriate, 
without echo. NoteThis field may be left empty if you only 
want to associate an e-mail address, 
an FTP address or an SMB address to 
your subscriber.
In this case, press the OK key and 
refer to step 4.
ImportantIf your multifunction machine is 
connected to a PABX, you may 
insert a pause for dial tone after the 
outgoing local prefix dialling.
To insert a pause for dial tone (/ 
sign), press simultaneously the 
C
TRL and M keys, or long press the 
0 (zero) key on the numerical 
keypad until the / sign is displayed.
For more details, refer to Local 
prefix, page 33.
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7 - Directory
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1Press , enter 12 using the keypad.
2Enter the LIST NAME with the alphanumerical 
keypad (20 characters maximum), confirm 
with OK.
3 CALLED NUMBER: use  or  to select from 
existing records the contacts of your list and 
confirm with OK. Repeat this operation for each 
subscriber you want to add to your list.
4Enter the GROUP NUMBER assigned to your list 
with the numerical keypad or accept the displayed 
number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1Press , enter 13 using the keypad.
2With  or , browse the directory and select the 
record or list you want to modify by pressing OK.
3With  or , browse the entries of the selected 
record or list. Press OK when the entry you want to 
modify appears on screen.
4The cursor appears at the end of the line. Press C 
to delete characters.
5Enter the new entry and confirm with OK.
6Repeat the operations for each line you want to 
modify.
Deleting a record or a list
To delete a subscribers record or list:
14 - DIRECTORY / CANCEL
1Press , enter 14 using the keypad.
2With  or , browse the directory and select the 
record or list you want to delete by pressing OK.
3Press OK to confirm the deletion.
4Repeat the operations for each record or list you 
want to delete.
Printing the directory
To print the directory:
15 - DIRECTORY / PRINTPress , enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
Importing a directory
You can import an existing directory of contacts into your 
multifunction machine as an electronic file. This file must 
be in a specific format and must not comprise more than 
500 entries.
The process of importing a directory uses electronic mail 
as the transfer mechanism. The electronic file containing 
the directory is received and processed as an e-mail 
attachment.
How to structure the file
The electronic file containing the data in the directory 
must be structured into lines or records each comprising 
five fields separated from one another by a unique 
character (a tab stop, a comma or a semi-colon). The 
lines themselves are separated by a line break (carriage 
return).  ImportantIn the directory, the letter G placed 
next to a name identifies a 
subscribers group.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also print the directory with 
menu 55 - PRINT / DIRECTORY.
ImportantImporting a new directory 
completely overwrites any 
existing directory entries.
Fields Contents
NameA unique identifier in your directory, up to 20 
characters long. 
This field is mandatory; the name should not 
include the field separator character.
Fax 
numberYour contacts’ fax number, without spaces or 
dots, can be up to 30 characters long 
(including any * and # characters). 
This field may be left empty, for instance, in 
the case of contacts to whom you only send 
e-mails.
E-mail 
addressYour contacts’ e-mail address or FTP 
address or SMB address.
Can be up to 80 characters long, but must 
not comprise the field separator character. 
Any other characters may be used in this 
field, which can also be left blank.
Shortcut 
keyA capital letter (A to Z), unique to the 
directory, which is associated with a specific 
contact and enables quick selection. 
As with the two previous fields, this field can 
be left blank.
SpeedThe fax transmit speed over the PSTN. If 
you do not specify a value, the default speed 
is the maximum speed. This field may be left 
blank if all your fax transmissions are 
handled by a fax server.
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7 - DirectoryExample:
Smith;0123456789;[email protected];J;8
Jones;01987654321;;@;8
OConnor;0123469874;[email protected];U;8
The rate is coded on a number, see the following board:
How to a import a directory
To import a directory:
17 - DIRECTORY / IMPORT
1Press , enter 17 using the keypad.
2With  or , select ON to authorise the 
importation of a directory. Confirm with OK.
3Create your directory on a PC in a file whose 
structure corresponds to that set out above. In 
order to be recognised as a directory, the file name 
must include the word directory and must have a 
.csv extension. For example: smithdirectory01.csv, 
jonesdirectory.csv, or simply directory.csv.
4Create an e-mail addressed to your multifunction 
machine E-mail address, attach the file to it, and 
send your message via your mail server.5Your multifunction machine will receive the e-mail 
containing the directory when it connects to the 
mail server, and will automatically import the 
attached file into its directory.
6Repeat the procedure as many times as required, 
for instance to update all the LAN faxes on your 
network with the same directory.
To disable importing:
17 - DIRECTORY / IMPORT
1Press , enter 17 using the keypad.
2With  or , select OFF to prevent users from 
importing a directory.
3Press OK to confirm.
Exporting a directory
You may also export a directory from your machine as a 
text file, and send it to any mail client (be it PC or fax 
based), in the form of an e-mail attachment entitled 
directoryxxx.csv.
To export the directory:
18 - DIRECTORY / EXPORT
1Press , enter 18 using the keypad.
2Enter the e-mail address of the PC or other fax 
machine to which you want to export the directory.
3Press OK to confirm.
4Repeat the procedure as many times as required, 
for instance to update all your fax machines or send 
the same file to several PC users on your local 
network. ImportantYou must enter a value for at least 
one of the Fax number or E-mail 
address fields. To enter a blank line, 
key in four field separator characters 
in a row.
Note@ alone is the indication that no 
associated key is assigned to the 
entry.
Rate Code number
2400 5
4800 4
7200 3
9600 2
12000 1
14400 0
33600 8
ImportantYou must always enter the field 
separator character, even if one or 
more of the fields are left blank.
In the example above, which uses a 
semi-colon as a separator, the entry 
for « Jones » lacks both E-mail 
address and shortcut key.
ImportantImporting a new directory completely 
overwrites any existing directory 
entries on the machine.
Once your machine has a complete 
directory, we advise you to disable 
importing in order to protect the data 
already on the machine.
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