Philips LaserMFD 6080 User Manual

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4 - Fax
To activate relay from your fax machine:
1Insert the document to relay.
2Select 37 - FAX / BROADCAST.
3Enter the remote fax number where you will relay to 
or choose your dialling mode and press OK.
4Enter the relay list number used by the remote fax 
and press OK.
5You may enter the time you wish to transmit the 
document next to the current time and press OK.
6If you wish to modify the document feed type, 
select one of the options FEEDER or MEMORY, 
then press OK.
7If you wish, you may enter the number of pages of 
your documents before transmitting.
8Activate relay by pressing  .
9If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
The document in the feeder will be relayed either 
immediately or at a later time (according to your choice) 
to the remote fax which will relay the document.
Fax answering machine
The Fax answering machine allows you to keep 
confidential documents in storage and to avoid printing 
them as you receive them. 
The   indicator light lets you know the state of your 
Fax answering machine:
• Light on: the answering machine is on.
• Blinking: your fax has documents in storage or is in the 
process of receiving faxes.
• Light off: memory full, the terminal cannot receive any 
more documents.
You can assure document confidentiality by using the 4 
digit access code. Once saved, you will require this 
access code for: 
• printing fax messages in memory,
• activating or deactivating the fax answering machine.
Saving an access code
383 - FAX / FAX ANSW. / ANSWER CODE
1Press , enter 383 using the keypad.
2Enter the code (4 digits) and confirm with OK.
3Quit this menu by pressing the   button.
Activating / Deactivating the answering 
machine
382 - FAX / FAX ANSW. / ACTIVATION
1Press , enter 382 using the keypad.
2If you saved an access code for your fax answering 
machine, enter it and confirm with OK.
3Select the required answering machine option, ON 
or OFF, and confirm you choice with OK.
4Quit this menu by pressing the   button.
Printing fax messages stored in the memory
381 - FAX / FAX ANSW. / PRINT
1Press , enter 381 using the keypad.
2If you saved an access code for your fax answering 
machine, enter it and confirm with OK.
Documents received and stored in the memory are 
printed.
Fax rerouting
This function is used to reroute faxes received to a 
directory contact. To use this function, you have to 
perform two operations:
1Activate rerouting.
2Set the rerouting address of the fax.
Activating rerouting
391 - FAX / REROUTING / ACTIVATION
1Press , enter 391 using the keypad.
2Using the keys  and  within the navigator, 
select option ON.
3Using the keys  and  within the navigator, 
select the subscriber from the directory.
4Confirm with OK.
5Quit this menu by pressing the   button.
If the option OFF is selected, the menus 392 and 393 will 
not be included in the functions overview, when it is 
printed out. ImportantMake sure that the document in the 
feeder tray or on the scanner window 
is properly located in order to avoid 
sending blank or incorrect pages.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
ImportantMake sure that the subscriber exists 
in the directory (see Directory, 
page 42).
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4 - Fax
Setting the re-direction contact
 392 - FAX / REROUTING / CALL NUMBER
1Press , enter 392 using the keypad.
2Using the keys  and within the navigator, 
select the subscriber from the directory.
3Confirm with OK.
4Quit this menu by pressing the   button.
Printing rerouted documents
 393 - FAX / REROUTING / COPY
1Press , enter 393 using the keypad.
2Using the keys  and within the navigator, 
select the COPY option (local printout of the 
information relayed to your device) either ON 
or OFF.
3Confirm with OK.
4Quit this menu by pressing the   button.
Rerouting fax messages to a USB 
memory key
This function allows you to reroute received fax messages 
directly in the folder MFPrinter Laser Pro LL2 4\FAX on a 
USB memory key connected to your terminal. The folder 
MFPrinter Laser Pro LL2 4\FAX is created by the 
application. The USB memory key then becomes the 
terminal reception memory.
Fax messages that are rerouted are therefore saved on 
the USB memory key with format Tiff and are named as 
follows: FAXYYMMDDHHMMSS where 
YYMMDDHHMMSS corresponds to the fax reception 
date and time.
You can also print fax messages rerouted to your USB 
memory key automatically by activating menu 052 
PRINT.
Activating rerouting
051 - MEDIA / FAX ARCHIVING / ACTIVATION
1Press , enter 051 using the keypad.
2Using the keys  and  within the navigator, 
select option ON and confirm your choice with OK.
3Quit this menu by pressing the   button
.
Printing rerouted documents
 052 - MEDIA / FAX ARCHIVING / PRINT
1Press , enter 052 using the keypad.
2Using the keys  and , select the option ON to 
print all rerouted documents automatically.
3Confirm your choice with OK.
4Quit this menu by pressing the   button
.
Transmission waiting queue
This function lets you obtain a recap of all documents 
queuing, for transmission, including those in deposit or in 
delayed transmission, etc.
It allows you to:
•Consult or modify the waiting queue. In this waiting 
queue the documents are coded the following way: 
Order number in the queue / document status / 
subscriber’s telephone number. 
Documents may have the following status:  
- TX: transmission 
- REL: relay 
- DOC: in deposit 
- POL: polling 
- MBX: send to mailbox 
- PMB: mailbox polling 
- TR: ongoing commands 
- SMS: SMS transmission
•Immediately perform a transmission from the waiting 
queue,
•Print a document in storage, waiting to be transmitted 
or in deposit,
•Print the waiting queue, in order to get the status of 
each document in the queue, by either: 
- queue order number, 
- document name or number, 
- scheduled transmission time (fax), 
- operation type regarding the document:  transmission 
from memory, delayed transmission, deposit, 
- number of pages of the document, 
- document size (percentage of space stored in 
memory)
•Cancel a transmission request in the waiting queue.
Performing immediate transmission from 
the waiting queue
 61 - COMMANDS / PERFORM
1Press , enter 61 using the keypad.
2Select the document in the waiting queue.
3Confirm your choice with OK or   to 
immediately perform the selected transmission. ImportantBefore activating this function, 
connect the USB memory key to the 
terminal.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
ImportantThis menu is only accessible when 
the function FAX ARCHIVING is 
activated.
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4 - Fax
Consulting or modifying the waiting queue
 62 - COMMANDS / MODIFY
1Press , enter 62 using the keypad.
2In the waiting queue select the required document 
and confirm your choice with OK.
3You may now modify the parameters of the given 
document then confirm your modifications by 
pressing .
Deleting a transmission on hold
 63 - COMMANDS / CANCEL
1Press , enter 63 using the keypad.
2In the waiting queue select the desired document 
and confirm your choice with OK.
Printing a document in waiting or in deposit
 64 - COMMANDS / PRINT
1Press , enter 64 using the keypad.
2In the waiting queue select the desired document 
and confirm your choice with OK.
Printing the waiting queue
65 - COMMANDS / PRINT LIST
Press , enter 65 using the keypad.
A document called ** COMMAND LIST ** is printed.
Cancelling a transmission in 
progress
Cancelling a transmission in progress is possible no 
matter what the type of transmission but varies depending 
on whether the transmission is a single call number or a 
multi-call number.
• For a single call number from the memory, the 
document is erased from the memory.
• For a multi-call number, only the call number in 
progress at the time of the cancellation is erased from 
the transmission queue.
To cancel transmission in progress:
1Press . 
A message will ask you to confirm cancellation.
2Press   to confirm cancellation in progress.
If your machine is set to print a transmission report, it will 
print that the communication was cancelled by the user.
MailBoxes (MBX Fax)
There are 32 mailboxes (MBX), enabling you to transmit 
documents in complete confidence using an access code 
(named MBX code), to all subscribers equipped with a fax 
compatible to yours.
MBX 00 is public. It is handled directly by the terminal to 
record the messages of the fax TAD as soon as this is put 
into service.
MBX’s 01 to 31 are private. Each is password-protected. 
They can be used to receive documents confidentially.
The use and access to MBX 01 - 31 are conditioned by 
the initialisation, defined by a MBX code (if needed) and 
a mnemonic (its S.I.D.).
Later you may:
• modify the features of an MBX,
• print the contents of an MBX, only possible if the MBX 
contains one or more documents (with a star next to 
the MBX). When the contents of an MBX have been 
printed it becomes empty,
• delete an MBX, only if the MBX is initialised and 
empty,
• print the list of your fax machine’s MBX’s.
You may receive and send through an MBX in complete 
confidentiality.
When depositing a document into your MBX, the access 
code is not needed. All documents deposited in a MBX 
are added to the ones already present.
In polling, the MBX’s are only accessible with an MBX 
code.
You may perform MBX deposits or polls by:
• depositing a document in a fax MBX,
• transmitting to deposit a document in a remote fax 
MBX,
• performing document poll from a remote fax.
Creating an MBX
 71 - MAILBOXES / CREATE MBX
1Press , enter 71 using the keypad.
2Select a free MBX out of the 31 MBX or directly 
enter the number of a free MBX and confirm 
with OK.
3Select option MAILBOX CODE and press OK. 
Value 0000 is always displayed.
4Enter the code of your choice, if needed, and 
press OK.
5Select option MAILBOX NAME and press OK.
6Enter this MBX’s S.I.D. (20 characters max.) and 
press OK. 
The MBX is initialised. If you wish to initialise 
another, press C and repeat the same procedure.
7To exit the MBX, press  . NoteYou can also print the waiting queue with 
menu 
57 - PRINT / COMMANDS.
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4 - Fax
Modifying the features of a MBX
 71 - MAILBOXES / CREATE MBX
1Press , enter 71 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or 
enter the number of the MBX directly and 
press OK.
3Enter the code of this MBX, if there is one, and 
confirm with OK.
4Select the menu MAILBOX CODE or MAILBOX 
NAME, then confirm your choice with OK.
5Perform data modification of the menu and confirm 
with OK.
If needed, repeat the last two steps for the other menu.
Printing the contents of a MBX
 73 - MAILBOXES / PRINT MBX
1Press , enter 73 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or 
enter the number of the MBX directly and 
press OK.
3Enter the code of this MBX, if there is one, and 
confirm with OK.
All documents found in the MBX are printed and the MBX 
is emptied.
Deleting a MBX
Before deleting an MBX, you need to make sure it is 
empty, by printing its content.
74 - MAILBOXES / DELETE MBX
1Press , enter 74 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or 
enter the number of the MBX directly and 
press OK.
3Enter the code of this MBX, if there is one, and 
confirm with OK.
4Press OK to confirm the MBX deletion.
The MBX is deleted and will appear as a free MBX in the 
list.
Printing the MBX list
75 - MAILBOXES / PRT MBX LIST
Press , enter 75 using the keypad.
The list gives the status of each MBX.
MBX deposit in your fax
1Insert the document in the fax machine’s feeder.
2Select 72 - MAILBOXES / DEPOSIT MBX.
3Select the desired MBX out of the 31 MBX’s, or 
enter the number of the MBX directly and 
press OK.
The document is placed in the feeder and saved in the 
selected MBX.
MBX deposit in a remote fax
1Insert the document in the fax machine’s feeder.
2Select 35 - FAX / MBX SENDING.
3Enter your subscriber’s number for MBX deposit or 
choose your dialling mode and validate with OK.
4Enter the subscriber’s MBX number and confirm 
with OK.
5If you wish to delay transmission, enter the new 
transmission time next to the current time and 
press OK.
6If you wish to modify the document feed type, 
select one of the options FEEDER or MEMORY, 
and press OK.
7If you wish, you may enter the number of pages of 
your document before transmitting and confirm 
with OK.
8Confirm the transmission request to a remote MBX 
fax by pressing  .
In the case of an immediate transmission, the document 
is sent immediately.
If the document is set for a postponed transmission, the 
document will be stored in the memory and sent at the 
requested time.
MBX polling from a remote fax
36 - FAX / MBX POLLING
1Press , enter 36 using the keypad.
2Enter your subscriber’s number for MBX polling or 
choose your dialling mode and confirm with OK.
3Enter the subscriber MBX number and press OK.
4Enter this MBX access code and press OK.
5If you wish to delay the poll time, enter the 
departure time next to the current time and 
press OK.
6Confirm the MBX poll request by pressing  .
As soon as the remote fax is subscribed, either 
immediately or later, the document(s) in the remote fax 
MBX are received in your fax. NoteYou can also print the MBX list with 
menu 
58 - PRINT / LIST MBX.
NotePlease check for remote fax 
compatibility.
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4 - Fax
Deposit and Polling
You may deposit a document in your fax and keep it 
available to one or more subscribers who can obtain a fax 
of this document by calling your fax with the POLL
function.
Setting the machine for document deposits, you must 
define the type:
• SIMPLE- it may be polled only once from the memory 
or feeder,
• MULTIPLE- it may be polled as many times as 
necessary from the memory.
Setting the machine for polled documents, you must 
define the poll number, then depending on the type of poll 
you may:
• launch an immediate poll,
• program a delayed poll with a chosen time,
• launch a multi-poll, either immediately or later.
Placing a document in deposit
1Insert the document to deposit in the feeder.
2Select 34 - FAX / POLLING TX.
3Choose the deposit type, according to the table 
below: 
4Confirm deposit by pressing OK.
Polling a deposited document
33 - FAX / POLLING RX
1Select 33 - FAX / POLLING RX.
2Enter the number of the party whose document you 
want to poll or choose your dialling mode. 
You can poll several documents using the 
key .
3Depending on the type of poll, you should: 
Menu Procedure
Simple1Select FEEDER or MEMORY.
2If necessary, adjust the contrast 
and confirm with OK.
3Enter the number of pages that you 
wish to deposit.
Multiple1If necessary, adjust the contrast 
and confirm with OK.
2Enter the number of pages that you 
wish to deposit.
Menu Procedure
Immediate 
poll1Press .
Delayed poll1Press OK.
2Next to the current time, enter 
the time you wish to poll the 
document and press  .
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5 - SMS
SMS
Thanks to the SMS button, you can send an SMS to 
subscribers all over the world. An SMS (Short Message 
Service) is a service which permits short written 
messages to be sent to mobile phones or other SMS-
compatible devices.
The number of characters you can send per message is 
dependent upon the service provider and the country you 
are sending your SMS from (e.g. France 160 characters, 
Italy 640 characters).
SMS Parameters
Presentation of the sender
This setting allows you to show the name or the number 
of the sender when sending an SMS.
 41 - SMS SERVICE / SENDER
1Press , enter 41 using the keypad.
2Select the required presentation of the sender 
option, ON or OFF, using the   or  keys.
3Validate with OK.
SMS Center transmission number
This setting allows you to enter the transmission number 
for the SMS Server. Your Internet provider will provide 
you with this number.
 421 - SMS SERVICE / INIT. SMS / SERVER
1Press , enter 421 using the keypad.
2Enter the number of the transmission server using 
the numerical keypad.
3Validate with OK.
Sending an SMS
1Press the   key.
2Write your SMS using the alphabetical keypad. 
To do so, an editor is at your disposal:
• for upper case letters, use the Ï key,
• to move inside the data entry field, use  
and ,
• to move in the text from one word to another, 
press CTRL and one of the navigator keys ( 
or ).
• to go to the next line, use  ,
• to delete a character (by moving the cursor to 
the left), use  
Í or C.
3Validate with OK.
4Dial the number of the recipient (mobile phone or 
any other SMS-compatible device) in one of the 
following ways:
• dial the number using the numerical keypad,
• enter the first letters of the recipient name,
• press the   key until the required name 
appears (names are classified in alphabetical 
order). 
 
Your SMS may be sent to only one person or to 
several people. To send an SMS:
• to only one person, press OK to confirm.
• to several people:
5Press the   key and enter the next recipients 
number.
6Repeat the operations as many times as required 
(10 persons max.). Press OK to validate the last 
recipient; SENDING SMS is displayed as the 
SMS is being sent. 
• If SMS appears, then the SMS has been put on hold 
and a further attempt will take place a couple of 
minutes later. To immediately execute or cancel 
transmission, refer to paragraph Transmission 
waiting queue, page 26.
• To check the SMS has been sent properly, you may 
print the transmission/reception log (refer to paragraph 
Printing the logs, page 39). ImportantThe SMS service is dependent upon 
the country and the service provider.
NoteThere is a special scale of charges for 
the SMS service.
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6 - Parameters/Setup
Parameters/
Setup
You can setup your machine as you like depending on the 
use. You will find in this chapter description of the 
functions.
You can print the functions guide and the available setup 
of your multifunction machine.
Remote configuration
You may configure the same parameters by remote as 
you would locally.
Conditions required
To be able to configure your machine by remote, you 
must:
• have a Web browser on your PC (Internet Explorer 
version 4 or above for optimal operation).
• define your machine’s local network settings - IP 
address, subnet mask, etc. (see Network features, 
page 47).
Accessing the embedded Web server
1Open a Web browser using a PC that is registered 
on the network.
2Enter the IP address of the machine in the Address 
field and confirm by pressing Enter.
3When the homepage opens, select the interface 
language.
4Modify the parameters you want on screen then 
confirm.
Date/Time
At any moment you may change the date and time on 
your multifunction machine.
Depending on the country configured on the machine, the date format is of type DDMMYY (e.g.: France) or 
MMDDYY (e.g.: USA).
21 - SETUP / DATE/TIME
1Press , enter 21 using the keypad. Confirm 
with OK.
2Enter the numbers of the required time and date 
one after another (for example November 8 2004 at 
9h33, press 0811040933 or 1108040933) and 
press OK to confirm.
3To exit this menu, press  .
Summer time / Winter time setting
This menu lets you choose to change to summer / winter 
time automatically or not.
The 21>DATE/TIME menu includes 2 submenus:
Manual mode
211 - SETUP / DATE/TIME / MODIFY
Your multifunction machine will prompt you to change the 
date and time via the numerical keypad.
Automatic mode
212 - SETUP / DATE/TIME / AUTO ADJUST
If you select OFF and confirm with OK, the summer /
 winter time will not be changed automatically. For the 
machine to be set to the new time, you will need to use the 
211 MODIFY menu.
If you select ON and confirm with OK, you will not have to 
care about any change at the end of March (+1h) and 
October (-1h). You will just be informed of this change by 
a message on the screen.
The default parameter is OFF.
Warning message
On automatic changing to summer / winter time, a 
message will be displayed to inform you that the 
multifunction machine time has been changed.
or
Your next action on the multifunction keypad will cause 
the message to be automatically cleared. NoteYour machine is continuously being 
updated, new functions are regularly 
made available.
To benefit, visit our website 
www.sagem-communications.com. You 
can also use the update function 
available with the Companion Suite Pro 
software to download the latest online 
updates (see Firmware update, 
page 90).
NoteRemote configuration is also possible if 
you have installed the Companion 
Suite software on your PC (see Links, 
page 69).
ImportantThis function is only available if the 
country configured on the machine is 
part of the European Union.
25-03-07 02:01
CHECK TIME
28-10-07 02:01
CHECK TIME
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6 - Parameters/Setup
Your fax number/Your name
Your multifunction machine will print out your fax number 
and your name on each document it transmits if you save 
these settings.
To save your fax number and name:
22 - SETUP / NUMBER/NAME
1Press , enter 22 using the keypad.
2Enter your fax number (20 digits max.) and 
press OK to confirm.
3Enter your name (20 characters max) then press 
OK to confirm. 
 
For example, if you want to type the letter C, press 
the key C until it appears on the screen.
4To exit this menu, press  .
Type of network
You can connect your fax to either a PSTN or a private 
network such as private automatic branch exchange 
(PABX). You must select the network which is the most 
convenient.
To select the type of network:
251 - SETUP / TEL. NETWORK / NETWORK TYPE
1Press , enter 251 using the keypad.
2Select option PABX or PSTN then confirm your 
choice with OK.
3To exit this menu, press  .
If you are connecting your machine to a private network, 
behind a company’s PABX, you may need to specify a 
local prefix (see Local prefix).
Geographical settings
These settings will enable you to use your machine in 
different preset countries using different languages.
Country
By choosing a country, you initialise:
• the settings for the public telephone network,
• the language by default.
To select the country:201 - SETUP / GEOGRAPHICAL / COUNTRY
1Press , enter 201 using the keypad.
2Select the required option and press the OK key to 
confirm.
3To exit this menu, press  .
Telecommuncation Network
This setting enables you to manually set the type of public 
telephone network (PSTN) for a country, so that your 
machine can communicate over the public telephone 
network in compliance with the applicable standards.
By default, setting a country using the 201 
command automatically sets the type of PSTN to use 
in the selected country.
To manually select the type of public telephone network:
202 - SETUP / GEOGRAPHICAL / NETWORK
1Press , enter 202 using the keypad.
2Select the required option and press the OK key to 
confirm.
3To exit this menu, press  .
Language
This setting enables you to choose the menu language of 
your choice. By default, the multifunction machine is set 
to English.
To select the language:
203 - SETUP / GEOGRAPHICAL / LANGUAGE
1Press , enter 203 using the keypad.
2Select the required language using  and , then 
press the OK key to confirm.
3To exit this menu, press  . ImportantTo benefit from this feature, you 
must set SENDING HEADER to ON
(see Technical Parameters, 
page 36).
The SENDING HEADER feature is 
by default activated on the US 
model and cannot be modified.
ImportantIf none of the options in the list is 
suitable, select the OTHER option.
ImportantThese settings are different from the 
NETWORK TYPE, which allows you 
to choose between public and 
private network.
ImportantIf none of the options in the list is 
suitable, select the O
THER X 
option:
•O
THER 1 = TRB21
•O
THER 2 = US
•O
THER 3 = Russia
•O
THER 4 = Jordan
•O
THER 5 = Israel
•O
THER 6 = TRB21
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6 - Parameters/Setup
Local prefix
This function is used when your fax is installed with a 
private network, behind a company’s PABX. It allows you 
to program an additional automatic local prefix (to be 
defined), enabling you to automatically exit the 
company’s telephone network system, but only under 
certain conditions:
• the company’s internal numbers, where a prefix is not 
required, must be short numbers less than the 
minimal size (to be defined, for example France has 
10 digits),
• the outside numbers requiring a prefix, must be long 
numbers greater or equal to the minimal size (to be 
defined, for example France has 10 digits).
Programming your fax with the local prefix consists of two 
steps:
1defining the minimal size (or equal) of the 
company’s outside numbers,
2defining the outgoing local prefix of the company’s 
telephone network. This prefix will automatically be 
added as soon as an external number is dialled.
252 - SETUP / TEL. NETWORK / PREFIX
1Press , enter 252 using the keypad.
2Enter the required minimal SIZE NUMBER of the 
company’s outside numbers and confirm with OK.  
The minimal size will range between 1 and 30.
3Enter the required outgoing local PREFIX of the 
company’s telephone network (maximum 10 
characters) and confirm with OK.
4If you have configured the machine to transmit 
faxes via a fax server (see Fax Server 
configuration, page 35), enter the required 
outgoing local prefix for the fax server and confirm 
with OK.
5To exit this menu, press  .
Transmission report
You may print a transmission report for all 
communications over the telephone network (PSTN).You may choose between more than one criteria for 
printing reports:
•ON: a report is given when the transmission was 
properly performed or when it is completely 
abandoned (but there is only one report per request),
•OFF: no transmission report, however, your fax will 
note all transmissions that took place in its log,
•ALWAYS: a report is printed with each transmission,
•ON ERROR: a report is printed only if the transmission 
failed or is abandoned.
With each transmission report from memory, a reduced 
version of the first page is automatically reproduced.
To select the report type:
231 - SETUP / SEND / SEND REPORT
1Press , enter 231 using the keypad.
2Select the required option ON, OFF, ALWAYS or 
ON ERROR and confirm your choice with OK.
3To exit this menu, press  .
You may also print a report for all transmissions handled 
by a fax server (see Fax Server configuration, page  35).
To select the report type for transmissions handled by the 
fax server:
837 - ADVANCED FCT / FAX SERVER / SEND 
REPORT
1Press , enter 837 using the keypad.
2Select the required option ON, OFF, ALWAYS or 
ON ERROR and confirm your choice with OK.
3To exit this menu, press  .
Document feed type
You may choose the way you want to feed your 
documents:
•from memory, transmission will take place only after 
memory storage of the document and dialling. 
It allows you to get your originals back quickly to free 
up the machine.
• from the feeder of the sheet-feed scanner, 
transmission will occur after dialling and paper 
scanning. It allows transmission of larger documents.
To select the way you want to feed your documents:
232 - SETUP / SEND / MEMORY SEND.
1Press , enter 232 using the keypad.
2Select the option MEMORY or FEEDER and 
confirm your choice with OK. 
In feeder mode, reduced images will not appear on 
the transmission report.
3To exit this menu, press  . ImportantIf you define a local prefix, do not 
add it to the numbers stored in 
the directory, it will be 
automatically dialled with each 
number.
NoteTo insert a pause for dial tone (/ sign), 
press simultaneously the C
TRL and M
keys, or long press the 0 (zero) key on 
the numerical keypad until the / sign 
is displayed.
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6 - Parameters/Setup
Economy period
This function allows you to defer a fax transmission to off-
peak hours and thus reduce the cost of your 
communications.
The economy period, via the telephone network (at off-
peak hours), is preset by default from 7.00 pm to 7.30 am. 
Nevertheless you may change this time slot.
To modify the economy period:
233 - SETUP / SEND / ECO PER.
1Press , enter 233 using the keypad.
2Enter the hours of the new economy period (for 
example 19:00-07:30) and confirm your choice 
with OK.
3To exit this menu, press  .
To use the economy period:
32 - FAX / ECO TRANS.
1Select 32 - FAX / ECO TRANS.
2Enter the call number and confirm with OK.
3Adjust the contrast and confirm with OK.
4Select the feed type, FEEDER or MEMORY and 
confirm with OK.
5You may enter the number of pages before 
transmission and confirm with OK.
6If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
Reception Mode
This function enables you, if you have an external device 
(telephone, answering machine) plugged in to the EXT 
socket on your terminal, or to the telephone plug adapter, 
to select the device receiving faxes and/or voice 
messages.
You may choose between the following reception modes  :
•MANUAL : the terminal does not receive any 
documents automatically. When you answer your 
telephone and realise that you are receiving a fax, you 
should press the   button on the terminal to receive 
the fax.
•FAX : the Fax reception mode is launched on the 
terminal systematically.
•FAX-ANSWER.  : the terminal handles reception of fax 
messages automatically, the external device handles 
reception of telephone communications automatically.
Press the #0 buttons on your telephone to cancel fax 
detection.
To set the reception mode:
241 - SETUP / RECEPTION / MODE
1Press , enter 241 using the keypad.2Select the required option and confirm with OK.
3To exit this menu, press  .
Reception without paper
Your fax offers you the possibility to either accept or 
refuse document reception if your printer is unavailable 
(no paper...).
If your fax printer is unavailable, you may choose between 
two modes of reception:
• reception mode WITHOUT PAPER, your fax saves 
the incoming messages in the memory,
• reception mode WITH PAPER, your fax refuses all 
incoming subscribers.
To select the reception mode:
242 - SETUP / RECEPTION / REC. PAPER
1Press , enter 242 using the keypad.
2Select the option WITH PAPER or WITHOUT 
PAPER and confirm your choice with OK.
3To exit this menu, press  .
Number of copies
You may print incoming documents more than once (1 to 
99).
To set the number of each document received:
243 - SETUP / RECEPTION / NBR OF COPIES
1Press , enter 243 using the keypad.
2Enter the wanted number of copies and confirm 
with OK.
3To exit this menu, press  .
At each document reception, your fax will print the 
number of copies requested.
ImportantIf you have connected a telephone to 
the EXT socket on your terminal or 
to a telephone plug adaptor, we 
recommend that you set the 
reception mode to MANUAL.
When you receive a call, you pick up 
using this telephone and you hear 
the particular fax tone. You can:
- press the   button on your 
terminal or buttons #7 on your 
telephone to receive the fax.
ImportantPaper out is indicated by a beep and 
a message on the screen.
Received faxes are then stored in 
memory (icon   flashing) to be 
printed as soon as you add paper 
into the feeder.
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