Philips LaserMFD 6080 User Manual

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12 - PC Features
instructions on screen.
When asked for the drivers, insert the installation CD-
ROM. The drivers are detected automatically.
Installing PostScript print drivers
If you want to install Postscript print drivers for your 
multifunction machine, proceed as follows:
1Connect to the Adobe website (
http://
www.adobe.com/support/downloads/
product.jsp?product=44&platform=Windows
) and 
download the adequate universal driver installer.
2Launch the installation file on your computer and 
follow the instructions on screen.
3When asked for the PPD file, insert the Companion 
Suite Pro installation CD-ROM. The PPD file is 
located in the Drivers\PPD folder.
The PostScript printer is by default identified as L
ASER 
P
RO LL2 PS if it is connected to the PC via USB, or as 
L
ASER PRO LL2 PS NETWORK if it is connected to an 
Ethernet or a wireless network.
Multifunction Terminals Supervision
The software that you have installed contains two 
multifunction machine management applications, 
C
OMPANION DIRECTOR and COMPANION MONITOR, which 
allow you to:
• check whether the multifunction machine is connected 
to your PC,
• monitor the multifunction machine activities,
• monitor the status of the multifunction machine 
consumables from the PC,
• quickly access the graphic editor applications.
To manage the multifunction machine, run the 
Companion Director application by clicking on the icon 
located on your desktop or from the menu S
TART 
>A
LLPROGRAMS > COMPANION SUITE >COMPANION SUITE 
P
RO LL2 > COMPANION - DIRECTOR.
Checking the connection between the PC 
and the multifunction machine
To check if the connection between the devices is good, 
run the C
OMPANION MONITOR software from the icon 
located on the desktop and check that the same 
information is displayed on the multifunction machine.
Companion Director
This graphical Interface allows you to run the utilities and 
the software to manage your multifunction machine.
Graphical presentation
Run the application by clicking on the COMPANION - 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > COMPANION SUITE PRO >C
OMPANION SUITE PRO LL2 > COMPANION - DIRECTOR.
Utilities and applications activation
The Companion Suite Pro graphical interface allows you 
to run the following utilities and software:
•get H
ELP from the current documentation,
•run the P
APERPORT software (Doc Manager).
To run a software or utility contained in the Companion 
Suite Pro kit, place the cursor on it and left-click with the 
mouse.
Companion Monitor
Graphical presentation
Run the application by clicking on the COMPANION - 
M
ONITOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS >  COMPANION SUITE >COMPANION 
S
UITE PRO LL2 > COMPANION - MONITOR.
From this screen you can monitor the information or 
configure your multifunction machine from the tabs:
•D
EVICE SELECTION: Displays the list of devices 
managed by the PC.
•C
OMPANION: Presents the multifunction machine 
screen.
•C
ONSUMABLES: Displays the consumables status.
•L
INKS: Displays links to the machine parameters and 
address book.
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Device management
This tab shows the list of devices managed by the PC.
Adding a device connected via USB
Make sure that your multifunction machine is powered off. 
The connection between the PC and the machine 
requires a USB 2.0 shielded cable no more than 3 meters 
long.
1Locate your USB cable connectors and connect as 
shown below on the picture.
2Power on your multifunction machine. 
The PC detects the device and  the drivers are 
automatically installed.
3Once the installation is finished, a message 
indicates that the drivers are installed correctly.
You can now use the multifunction machine to print or 
scan your documents.
Adding a device connected to the network
You may connect your multifunction terminal to an 
Ethernet or a wireless network.
1Run the Companion Monitor application by clicking 
on the icon located on your desktop or from the 
menu S
TART > ALLPROGRAMS > COMPANION SUITE 
> C
OMPANION SUITE PRO LL2 > COMPANION - 
 M
ONITOR.2Click the plus sign or A
DD button.
3The list of devices detected on the network 
appears. Click on R
EFRESH to update the list. 
Detected devices appear with the following 
information:
4NetBIOS name (hardware identifier) or IP address 
(device’s identifier on the network).
5Network name (user-defined). To define the name 
of a device on the local network, refer to paragraph 
Network features, page 47.
6Select your multifunction machine and click OK.
7Enter a registration name for your PC and click OK. 
The multifunction machine will use this name to 
identify your PC. ImportantThe Companion Suite Pro software 
shall be installed to perform this 
operation.
ImportantThe Companion Suite Pro software 
shall be installed to perform this 
operation.
ImportantOnly devices found on the same 
local subnetwork as the PC are 
automatically detected and 
displayed. To add a device located 
on another subnetwork, refer to 
paragraph Adding manually a 
device connected to the network, 
page 67.
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8Click on the OK button.
9Select the desired print language for your printer 
and click on N
EXT.
10The next window lists the different features of the 
printer that are about to be installed. Click on the 
N
EXT button.
11The window indicating that the installation 
procedure was successful pops up. Click on the 
F
INISH button.
Adding manually a device connected to the 
network
This procedure applies when your PC and the device to 
add are installed on different subnetworks.
1Run the Companion Monitor application by clicking 
on the icon located on your desktop or from the 
menu S
TART > ALLPROGRAMS > COMPANION SUITE 
> C
OMPANION SUITE PRO LL2 > COMPANION - 
M
ONITOR.2Click the plus sign or A
DD button.
3Click A
DD MANUALLY.
4Type the IP address or the NetBIOS name of the 
device that you wish to add. You can test the 
connection between the PC and the device by 
clicking T
EST THE CONNECTION.
5A message informs you when the connection is 
established. Click OK twice.
6Enter a registration name for your PC and click OK. 
The multifunction machine will use this name to 
ImportantThe IP address can vary depending 
on the network configuration of the 
device. We recommend that you use 
the NetBIOS name instead.
If the connection test fails, an error 
message appears with the reason 
for failure. Use the information on 
screen to solve the problem then 
test the connection again.
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identify your PC.
7Click on the OK button.
8Select the desired print language for your printer 
and click on N
EXT.
9The next window lists the different features of the 
printer that are about to be installed. Click on the 
N
EXT button.
10The window indicating that the installation 
procedure was successful pops up. Click on the 
F
INISH button.
Selecting the current device
Only one device at a time may be connected to the PC. 
The current device may be selected by clicking on the 
radio button corresponding to the device.
Please note that it is not possible to get both LAN and 
WLAN connections working at the same time for a single 
device.
Status of the connection
The status of the connection between the current device 
and the PC is indicated by a colour. The following table 
defines the possible states of the connection.
Device parameters
1Select a device by clicking on its line in the list and 
click on P
ROPERTIES to configure the scanning 
parameters to be applied for this device when you 
use the S
CAN TO function.
2Select the desired scan M
ODE in the drop-down 
menu.
3Select the desired scan R
ESOLUTION in the drop-
down menu.
Colour State
YellowConnection in progress.
GreenConnection established.
RedThe PC cannot connect to the device.
Check the USB or network connection.
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4Select the desired OUTPUT format in the drop-down 
menu.
5Click OK to confirm the new parameters.
Removing a device
1Select the device from the list and click the minus 
sign or R
EMOVE button.
2To confirm the removal of the device, click Y
ES. To 
cancel the removal, click N
O.
The device is no longer displayed in the list.
You can also unregister a PC from the multifunction 
machine (refer to paragraph PC de-registering, 
page 35).
Display the consumable status
The following information will be available from the 
C
ONSUMABLES tab:
• current consumables status,
• number of printed pages,
• number of scanned pages,
• number of sent and received pages. 
Links
Links available for connected USB devices
The LINKS tab lets you access the machine parameters 
and address book.
To access the machine’s parameters, click on 
P
ARAMETERS (refer to paragraph Parameters/Setup, 
page 31 for a detailed description of available 
parameters).
To access the machine’s address book, click on 
D
IRECTORY. Option Description
PaperPort 
TIFFWhen a ScanTo PC is carried out from the 
device, the document is put into TIFF 
format and saved in the ScanTo directory.
PaperPort 
PDFWhen a ScanTo PC is carried out from the 
device, the document is put into PDF 
format and saved in the ScanTo directory. 
To view the PDF, right click the file and 
select Open.
Mail PDFWhen a Scan To PC is carried out from the 
device, your e-mail application is launched 
and the document analyzed is attached as 
an attachment to a new message.
Important: to use this option, an e-mail 
client must be configured on your PC.
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Links available for connected network devices
The LINKS tab lets you access various configuration 
utilities from the machine’s embedded website.
The P
ARAMETERS links opens the dedicated parameter 
page of the machine (refer to paragraph Parameters/
Setup, page 31 for a detailed description of available 
parameters).
The S
TATUS link opens the dedicated status page of the 
machine, allowing you to consult its activity status.
The D
IRECTORY link opens the dedicated address book 
page of the machine, allowing you to view and manage all 
contact information stored on the machine.
Companion Suite Pro functionalities
Document analysis
The document analysis can be carried out in two ways: 
• either by the S
CAN TO function (application accessible 
from the Companion Director window or from the 
SCAN button on the machine), 
• or directly from a standard compatible application.
Analysis with Scan To
Run the application by clicking on the COMPANION - 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > COMPANION SUITE > 
C
OMPANION SUITE PRO LL2 > COMPANION - DIRECTOR.
1Click on the S
CAN TO graphical image or press the 
SCAN button on your machine and select SCAN-
TO-PC.
2You can follow the ongoing digitisation on a screen.
3At the end of the digitisation, the scanned picture 
appears in the PaperPort window. 
NoteIf the PaperPort software is not 
installed on your hard drive, the 
scanned picture will appear on your 
desktop in TIFF format.
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To scan a document from PaperPort:
1Click on F
ILE > SCAN.
2Select the desired scanner, document feeder or 
flatbed.
3Customise the advanced properties of the 
digitisation by clicking on the A
DJUST THE QUALITY 
OF THE SCANNED PICTURE link.
4Adjust the desired parameters and click on the OK 
button. 
5Click on the S
CAN button, you can follow the 
ongoing digitisation on a screen.
Character recognition software (OCR)
The character recognition function allows to create a 
usable data file for desktop applications from a hardcopy 
document or from a picture.
The character recognition only works for printed 
characters, such as printer outputs or typed text. 
Nevertheless you can request for a handwritten text block 
to be kept intact (a signature for instance) by outlining it.
Given your machine environment and the character 
recognition from your machine, the OCR is done with a 
Drag&drop of a document from the PaperPort to the 
Notepad icon  .
Printing
You have the possibility to print your documents via the 
USB connection or the network (LAN/WLAN) connection.
During the installation of the Companion Suite Pro 
software, the L
ASER PRO LL2 printer driver will be 
installed automatically onto your PC.
Printing on the multifunction machine
Printing a document on the multifunction machine from 
your PC is like printing a document in Windows.
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the L
ASER PRO LL2 printer.
Printing in duplex mode with the multifunction 
machine
The machine offers the possibility to print a document in 
manual duplex mode from your PC.
To print a document in manual duplex mode:
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the L
ASER PRO LL2 printer.
NoteFor more details about the usage of 
this software, check the online help of 
the product.
CAUTIONIn manual duplex, the print 
quality and paper transport are 
not guaranteed.
- If some trouble occurred to the 
paper during the print of the first 
side, such as wrinkle, dog ear or 
staple, do not use the paper for 
manual duplex.
- When you load paper, please 
true up the end of paper on a flat 
surface.
For best results, we recommend 
that you use 80 g/m² A4 paper or 
20 lbs/m² Letter paper.
ImportantThe duplex printing mode is not 
available for PostScript drivers.
The duplex printing mode is 
available only in a paper format 
managed by the paper tray.
The manual tray cannot be used to 
print in duplex mode.
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3Check the Duplex box and choose among the two 
binding modes:
4Click on the OK button to begin printing.
5The machine prints the odd pages (from the higher 
odd page to page 1) and the LCD screen displays:
6Once the odd pages are printed, the LCD screen 
displays the message **P
UT THE PRINTED SHEETS IN 
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...:
7Place the sheets in the paper tray as indicated on 
the explanation page and below. 
The following illustrations describe the necessary 
operations depending on the selected binding 
mode:• Long sides
• Short sides
8Press OK on the command panel to resume 
printing.
9Even pages are printed on the other side of the 
sheets. Once all pages are printed, remove the 
explanation sheet. Binding mode Printing
Long sides
Short sides
** PRINTING **
** PC **
** PUT THE PRIN
... AND PRESS 
ImportantThe PC generates and prints a page 
explaining how to reload the sheets 
for a duplex job. Read this page 
carefully and place it back with the 
other sheets.
it is very important that you return 
the explanation sheet to the paper 
tray to continue printing correctly.
ImportantIf a paper jam or a paper format 
error occurs, the job is cancelled. 
You must then resubmit the print job.
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Address book 
The address book enables you to store the numbers of 
the contacts you call the most frequently. The purpose of 
this function is to facilitate dialling your contact’s number 
when you want to send an SMS or fax. If you want, you 
can print the list of numbers stored in the address book.
You also have the possibility of creating groups of 
contacts from the address book. Like this, you can group 
together all contacts from, for example, a given company 
or the same service, etc, to which you frequently send 
common documents.
Add a contact to the terminal address book
1Click on the link DIRECTORY of the window 
C
OMPANION DIRECTOR. 
The address book is displayed on the screen.
2Select the terminal address book.
3Click on N
EW and select CONTACT in the displayed 
menu. 
The input window for the contact data is displayed.
4Enter the contact name as well as the fax or GSM 
telephone number, the fax transmission rate with 
this person and the associated quick dial key. Click 
on OK.
The new contact is added to the list.
Add a group to the terminal address book
1Click the link DIRECTORY of the window COMPANION 
D
IRECTOR.2Select the terminal address book.
3Click N
EW and select GROUP in the displayed 
menu.
4Enter the name of the group. The group may 
consist of contacts from the address book or new 
contacts.  
 
1st case: group members are from the address 
book. 
Click S
ELECT THE MEMBERS. 
 
The selection window is displayed. 
Select a contact or a group in the zone A
DDRESS 
B
OOK, click on   (to add a contact to the group 
you can also double click on it). 
Click on OK. 
 
2nd case: adding new contacts. 
Click on N
EW then add the personal data of the new 
contact, as in the procedure for adding a contact.
5As soon as the group is complete, click on OK.
The new group is added to the list.
Manage the address book
When you are working in the address book, you can 
perform different operations:
• print a list of contacts in your address book,
• delete a contact or a group in your address book,
• search for a contact or a group of contacts in the 
address book using the first letters of the name,
• check the datasheet of a contact or a group in order to 
modify it.
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Modify the information related to a contact
1Select the contact whose data you want to modify, 
using the mouse.
2Click on P
ROPERTIES.
3Make the necessary changes in the window 
A
DDRESS BOOK.
4Click on OK.
Modify a group
1Select the group in the address book list.
2Click on P
ROPERTIES.
3Make the necessary changes.
4Click on OK.
Delete a contact or a group from the address 
book
1Select the name of the contact or the name of the 
group you want to delete, using the mouse.
2Click on D
ELETE.
Print the address book
1Click on PRINT. 
The list of the address book is printed on the 
terminal (if no contact is selected).
Import or export an address book
Save / Export your address book
This operation lets you save your address book to a file in 
EAB format.
1Select E
XPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Enter the name of the file and select the destination 
directory, then click on S
AVE.
Import an address book
Importing an address book makes it possible to exchange 
address book entries between two devices without having 
to enter contacts one by one manually. Address books 
can be imported from files in EAB format. EAB files are 
automatically generated during export.
1Select I
MPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Select the file to import, click on O
PEN.
Fax communications
The fax communication enables you to:
• send documents as faxes from one of the scanners of 
your terminal, from the hard disk or from the screen of 
your PC,
• receive fax documents,
• monitor communications through various services: the 
inbox, the outbox, the sent items, the outbox log and 
the inbox log.
Parameters are available to modify the way your terminal 
works with regard to fax communications. You can modify 
these parameters to adapt the fax communications to 
your requirements. For this procedure, refer to paragraph 
Fax parameters, page 77.
Presentation of the Fax window
ImportantWhen a contact is deleted from the 
address book, it is automatically 
deleted from any group in which it 
may be included.
ImportantThe whole address book will be 
replaced by the imported address 
book.
Item Action
1Create a new fax to send.
2Delete a fax using one of the fax manager 
directories. Except for directories S
ENT 
LOG and RECEPTION LOG for which the 
effect of this command is to delete the 
entire log
3Print a fax from one of the Fax manager 
directories.
4Display a fax with the Viewer.
5Access to the address book.
6Stop fax sending (only enabled for the 
outbox).
7Display all faxes in the selected directory 
in the Fax manager.
8Fax preview.
9Fax manager directories.
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