Philips LaserMFD 6080 User Manual

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10 - Message service
10Enter the name of the attachment and validate with 
OK key.
11If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
12If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
13Press OK to confirm.
14Set contrast and resolution if necessary.
The document is scanned and the mail is stored. It will be 
sent at the next connection to the local network.
Scan to FTP
The Scan to FTP function enables you to put your TIFF, 
JPEG and PDF files in an FTP server, for example, for 
archiving.
To connect to the FTP server, you must know the name 
of the FTP user and the PASSWORD.
When sending files, the machine connects to the FTP 
server using the defined connection parameters.
To put a file in an FTP server:
1Place the document to be copied in the automatic 
document feeder, face printed on the top. 
or 
Place the document to be copied face down on the 
glass, respecting the indications around the glass.
2Press key  . A choice screen is displayed. 
3Select SCAN-TO-FTP with keys  or  then 
press OK key.
4Enter the FTP address of the server or select it 
from the directory by pressing the key  .
5Enter the name of the FTP user (operation 
prohibited when the address is in the directory).
6Enter the password of the FTP user (operation not 
necessary when the address is selected in the 
directory).
7Validate with OK key.
8Select B&W SCAN to send a document in black 
and white or COLOUR SCAN to send a document 
in colour. Validate with OK key.
9Enter the name of the attachment and validate with 
OK key.
10If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
11If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
12Press OK to confirm.
The document is scanned and will be put on the FTP 
server at the next connection to the local network.
Scan to Disk
The Scan to Disk function enables you to put your TIFF, 
JPEG and PDF files in a shared folder on a PC via the 
local network.
To connect to the destination PC, you must know the 
name of the PC, the full path to the destination directory 
(shared address), the SMB user and password.
The SMB address has the following format:
•  \\PCJohn\SharedFolder[\JohnFiles] where PCJohn 
is the name of the destination PC
•  \\134.2.279.85\SharedFolder[\JohnFiles] where 
134.2.279.8 is the IP address of the destination PC
When sending files, the machine connects to the 
destination PC using the defined connection parameters.
To put a file in a shared folder on a PC via the local 
network:
1Place the document to be copied in the automatic 
document feeder, face printed on the top. 
or 
Place the document to be copied face down on the 
glass, respecting the indications around the glass.
2Press key  . A choice screen is displayed. 
3Select SCAN-TO-DISK with keys  or  then 
press OK key.
4Enter the SMB address or select it from the 
directory by pressing the key  .
5Enter the SMB user name (operation prohibited 
when the address is in the directory).
6Enter the password of the SMB user (operation not 
necessary when the address is selected in the 
directory).
7Validate with OK key.
8Select B&W SCAN to send a document in black 
and white or COLOUR SCAN to send a document 
in colour. Validate with OK key.
9Enter the name of the attachment and validate with 
OK key.
10If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
11If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
12Press OK to confirm.
The document is scanned and will be put on the 
destination PC’s shared folder at the next connection to 
the local network.
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10 - Message service
Connection configuration
The settings are divided into several categories:
•the standard settings define the connection type and 
frequency to the local network as well as the 
transmission type for your documents,
•the E-mail sorting defines treatment for all stored E-
mail messages received.
Standard settings
Your machine has two types of settings that let you 
define:
•The type and frequency of the connection to your 
ISP.
•Type of transmission over the Internet.
At any moment you may print the settings of your machine 
to know their status.
Selecting the connection type
941 - E-MAIL / SETTINGS / CONNEC.TYPE
1Select one of the connection options among SET 
TIMES, PERIODIC or ON DEMAND.
2Press OK to confirm.
Selecting the transmission type
942 - E-MAIL / SETTINGS / SEND TYPE
1Select one of the send options IMMEDIATE or 
DURING CNX.
2Press OK to confirm.
Modifying the connection period (Periodic type)
943 - E-MAIL / SETTINGS / PERIOD
1With the PERIODIC mode, enter the new 
connection period by means of the numerical 
keypad (value between 00:01 and 23:59).
2Press OK to confirm.
A local network connection will be established every three 
hours (default value).
Modifying the connection time(s) (Set Times 
type)
943 - E-MAIL / SETTINGS / TIMES
1After selecting the SET TIMES mode, use the 
and  keys to place the cursor under the figure to 
be modified.
2Enter the new connection time(s) by means of the 
numerical keypad (value between 00:01 and 
23:59) and validate with the OK key.
Selecting the print mode for the deposit notice
944 - E-MAIL / SETTINGS / DEPOSIT NOTICE 
1Select one of the deposit notice options ON, OFF, 
ALWAYS or ON ERROR.
2Press OK to confirm.
Specifying an E-mail reply address
945 - E-MAIL / SETTINGS / REPLY ADDR. 
1Enter the desired E-mail reply address.
2Press OK to confirm.
Printing the Internet settings
946 - E-MAIL / SETTINGS / PRINT
The Internet settings are printed.
These settings may also be printed together with all the 
other settings of your machine (refer to paragraph Print 
the list of setups, page 39).
Mail sorting
This function lets you choose the mode for all Internet 
documents stored in your mail box.
You have three choices:
•F@X ONLY, lets you poll and print E-Mails in your 
machine.
•PC ONLY, lets you keep your E-Mails in you mailbox 
for later use with a computer (no E-Mail poll),
•PC SHARE lets you: 
- if your PC and fax have two different addresses, 
transfer all mails or only those with attachments to a 
PC, 
- if your PC and fax share the same address, use the 
fax as a printer for E-Mails for the PC. S
ET TIMES
an Internet connection is established 
every day at 9:00 am, 12:30 am and 
5:00 pm
a.
a. To avoid Internet access saturation, the automatic 
connection will occur in reality 12 minutes, give or take, 
around the requested time.
PERIODICan Internet connection is established 
every 3 hoursa. (default value).
O
N DEMANDan Internet connection is established at 
your request by I
MMED. ACCESS.
I
MMEDIATE
document transmission will occur 
immediately at each transmission 
request.
D
URING 
C
ONNECTIONS
transmissions will only occur at 
programmed connections of S
ET TIMES
or PERIODIC TYPE.
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10 - Message service
 96 - E-MAIL / SORT MESSAGES
F@X Only mode
1Select option F@X ONLY and press OK to confirm.
All E-Mails are polled and printed.
PC Only mode
1Select option PC ONLY and press OK to confirm.
The E-mails are neither polled nor printed and they may 
be used with a computer.
At each connection, the number of E-mails in your 
mailbox is displayed on the screen.
PC share mode
1Select option PC SHARE and press OK to confirm.
You may choose to transfer your E-mails to a PC or use 
the fax as an E-mail printer.
To transfer the E-Mails to a PC:
1Select option WITH PC TRANS. and press OK to 
confirm.
2Enter the E-Mail address of the computer you wish 
to transfer your E-Mail and press OK to confirm.
3Select your option from the table below and press 
OK to confirm. 
To use the fax as an E-Mail printer:
1Select option W/O PC TRANS. and press OK to 
confirm.
2Select your option from the table below and 
validate with OK. 
At each connection, the number of E-mails still present in 
your mailbox are displayed on the screen.
Menu Description
SEND ALL MAILSAll E-Mails are sent to the PC.
U
NUSABLE 
ATTACH.The fax machine polls and prints the 
usable E-mails and transfers to the 
PC mailbox all the E-mails containing 
attachments it cannot use.
Menu Description
DELETE MAILSThe E-mails opened and read by the 
fax (w/o attachment) are erased after 
the fax has printed.
S
AVE MAILSThe E-mails opened and read by the 
fax are not erased.
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11 - USB memory key
USB memory key
You can connect a USB memory Key on the front side of 
your machine. The files stored in TXT, TIFF, PDF (version 
1.1 to 1.4) and JPEG formats will be analysed and you will 
be able to use the following actions:
- print the stored files contained in your USB memory 
key
1,
- delete the files contained in your USB memory key,
- run an analysis on the contents of the inserted USB 
memory key,
- digitalise a document on your USB memory key,
- fax archiving (see section Rerouting fax messages to 
a USB memory key, page 26).
Use of the USB memory key
Print your documents
You can print the stored files or a list of the files located in 
the USB memory key.
Print the list of files located in the key
To print the list of files located in the key:
 01 - MEDIA / PRINT DOC. / LIST
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the  or  buttons and 
confirm with OK.3Select LIST with the  or  buttons and confirm 
with OK.
4The list is shown in a table with the following 
information:
- the analysed files are indexed in an incremental 
1 by 1 order,
- the files name with their extension,
- the date of the files last save,
- the files size in Kbytes.
Print the files located in the key
To print the files located in the key:
 01 - MEDIA / PRINT DOC. / FILE
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the  or  buttons and 
confirm with OK.
3Select FILE with the  or  buttons and confirm 
with OK.
4You have three possibilities to print your files:
-ALL, to print all the files located in the USB 
memory key. 
Select ALL with the  or  buttons and 
confirm with OK. The printing is started 
automatically.
-SERIES, to print a series of files located in the 
USB memory key. 
Select SERIES with the  or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the  or   buttons 
the first file of the series to print and confirm 
with OK. A star (*) appears on the left side of the 
file. 
LAST FILE appears on the screen. Select with 
the  or  buttons the last file of the series to 
print and confirm with OK. 
Press the   button. 
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
-SELECTION, to print one or several files 
located in the USB memory key. 
Select with the  or  buttons the file to print 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to print. 
Press the   button.  
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
 
1. It may be possible that some TIFF or PDF files of your USB 
memory key cannot be printed due to data format limitation.
ImportantAlways respect the insertion way 
when you connect a USB memory 
key to the machine.
Do not disconnect your USB memory 
key while the machine is reading its 
contents or writing contents.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
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11 - USB memory key
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
5Quit this menu by pressing the   button.
Delete your files located in the key
You can delete files located in your USB memory key.
 061 - MEDIA / DELETE / MANUAL
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select DELETE with the  or  buttons and 
confirm with OK.
3Select MANUAL with the  or  buttons and 
confirm with OK.
4You have three possibilities to delete your files:
-ALL, to delete all the files located in the USB 
memory key. 
Select ALL with the  or  buttons and 
confirm with OK. 
You come back to the previous menu.
-SERIES, to delete a series of files located in the 
USB memory key. 
Select SERIES with the  or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the  or   buttons 
the first file of the series to delete and confirm 
with OK. A star (*) appears on the left of the file. 
LAST FILE appears on the screen, select with 
the  or  buttons the last file of the series to 
delete and confirm with OK. A star (*) appears 
on the left side of the file. 
Press the   button. 
You come back to the previous menu.
-SELECTION, to delete only one or several files 
located in the USB memory key. 
Select with the  or  buttons the file to delete 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to delete. 
Press the   button. 
You come back to the previous menu.
5Quit this menu by pressing the   button.
Analyse the USB memory key content
After a period of inactivity, your machine will return to the 
main menu. To view the USB memory key again please 
proceed as follows:
 07 - MEDIA / MEDIA ANALYSIS
1Press , enter 07 using the keypad.
2The USB memory key analysis is started.
3You can print or delete the detected files located in 
your USB memory key. Refer to the previous 
chapters.
Save a document on a USB memory 
key
This function allows you to digitise and save a document 
directly in the folder MFPrinter Laser Pro LL2 4\SCAN on 
a USB memory key. The folder MFPrinter Laser Pro 
LL2 4\SCAN is created by the application.
1Place the document to be copied face down on the 
glass.
2Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
The USB memory key analysis is started. 
When the analysis is finished, the MEDIA menu is 
displayed.
3Select 
SCAN TO with the  or  buttons then 
confirm with the OK button. 
4Choose between 
B&W SCAN or COLOUR SCAN 
with the  or  buttons and confirm with OK.
5With the alphanumerical keypad, give a name to 
the scan file (up to 20 characters) and confirm 
with OK.
6Choose the scan format between 
IMAGE and PDF, 
and confirm to start the scan and the recording of 
the document. 
IMAGE allows to have the same kind of file as a 
photo. 
PDF is a format for the digital documents 
creation. 
ImportantBefore digitalising a document, 
make sure that your USB memory 
key has sufficient disk space. If not, 
you can delete manually the files, 
see section Delete your files 
located in the key, page 59.
ImportantYou can also access this function in 
two other ways:
• by pressing the   button then 
by selecting SCAN-TO-MEDIA.
• by pressing the  button from the 
screen saver then by typing 03 on 
the numerical keypad.
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11 - USB memory key
The beginning button   immediately starts the scan 
and sends a file to the support with the parameters 
defined in the analysis format.ImportantWith the IMAGE format, if you have 
selected:
•BLACK&WHITE, the picture will 
be saved in TIFF format.
•COLOUR, the picture will be 
saved in JPEG format.
You can choose the image resolution 
that will be digitized to the USB 
memory key; the default resolution is 
AUTO.
Press the   button several times 
and select the resolution you require:
• Scanning in BLACK&WHITE:
-  icon: text resolution.
-  icon: photo resolution.
-  no icon: auto resolution.
• Scanning in COLOUR:
-  icon: text resolution.
- no icon: auto resolution.
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12 - PC Features
PC Features
Introduction
The Companion Suite Pro software allows the connection 
of a personal computer with a compatible multifunction 
machine.
From the PC, you can:
• manage the multifunction machine, allowing you to set 
it up according to your needs,
• print your documents on the multifunction machine 
from your usual applications,
• scan colour, grey scale or black and white documents 
and edit them on your PC, or process them into text 
using the character recognition software (OCR).
Configuration requirements
The minimum configuration requirements for your 
personal computer are:
Supported operating systems:
• Windows 2000 with at least Service Pack 4,
• Windows XP x86 (Home and Pro) with at least Service 
Pack 1,
• Windows 2003 server for printing driver only,
• Windows Vista.
Processor:
• 800 MHz for Windows 2000,
• 1 GHz for Windows XP x86 (Home and Pro),
• 1 GHz for Windows Vista.
A CD-ROM drive
A free USB port or LAN port
600 Mbytes of available disk space for the installation 
RAM memory:
• 128 Mbytes minimum for Windows 2000,
• 192 Mbytes minimum for Windows XP x86 (Home and 
Pro),
• 1 GByte for Windows Vista.
Installation
This section describes the following installation 
procedures:
• full installation of the Companion Suite Pro software,
• installation of the drivers only using the Companion 
Suite Pro software,
• manual installation of the drivers only.
Installing the full software package
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
5The Products Installation screen appears. 
Place your cursor on A
LL PRODUCTS and confirm by 
left-click with the mouse.
 
NoteThe full installation copies on your 
hard disk the software required for the 
good execution of the Companion 
Suite Pro kit, which is:
 
- Companion Suite Pro (machine 
management software, printer drivers, 
scanner, ...),
 
- Adobe Acrobat Reader,
- PaperPort.
You may already be the owner of a 
version of the software available in the 
installation CD-ROM.
 
In this case use the CUSTOMIZED 
installation, select the software that 
you want to install on your hard drive 
and confirm your choice.
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12 - PC Features
6The welcome screen appears. Click on the NEXT 
button to launch the installation of the Companion 
Suite Pro in your PC.
7To continue, you need to accept the proposed 
license agreement.
8Click on the N
EXT button.
9The final installation is ready to be executed. Click 
on the I
NSTALL button. 
The following screen appears to indicate the 
progression of the installation.
10Click on OK to finish the installation.Your Companion Suite Pro kit is successfully installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via USB, 
refer to paragraph Adding a device connected via USB, 
page 66.
To connect the multifunction machine to the PC via the 
local network (LAN/WLAN), refer to paragraph Adding a 
device connected to the network, page 66.
You can start the multifunction machines management 
software from the menu S
TART > ALL PROGRAMS 
> C
OMPANION SUITE > COMPANION SUITE PRO LL2 
> C
OMPANION - DIRECTOR or by clicking on the icon 
C
OMPANION - DIRECTOR located on your desktop.
Installing the drivers using the Companion 
Suite Pro software
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
ImportantIf you have a firewall installed, you 
will be asked whether you want to 
authorize the MFServices 
application to access the network. 
Click Yes or Authorize (depending 
on your firewall) to authorize 
MFServices.exe to access the 
network.
Some firewalls also require port 
parametering. Check that ports upd 
137 and tcp 26 are open.
Note
: Windows XP with Service 
Pack 2 and above, and Windows 
Vista have a firewall installed by 
default.
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12 - PC Features
5The Products Installation screen appears. 
Place your cursor on C
USTOMIZED and confirm by 
left-click with the mouse.
6Place your cursor on C
OMPANION SUITE PRO LL2 
and confirm with left-click of the mouse.
7The welcome screen appears. Click on the N
EXT 
button to launch the installation of the Companion 
Suite Pro kit on your PC.
8To continue, you need to accept the proposed 
license agreement.
9Click on the N
EXT button.10Select I
NSTALL DRIVERS in the list and click on the 
N
EXT button. 
11Select the destination folder for installation and 
click on the N
EXT button.
12The final installation is ready to be executed. Click 
on the I
NSTALL button.
13A screen informs you of the installation progress.
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12 - PC Features
14Click on OK to finish the installation.
The Companion Suite Pro software is now installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via USB, 
refer to paragraph Adding a device connected via USB, 
page 66.
To connect the multifunction machine to the PC via the 
local network (LAN/WLAN), refer to paragraph Adding a 
device connected to the network, page 66.
Installing the drivers manually
You can install the printer and scan drivers manually 
without running any setup software.
USB print and scan drivers
1Locate your USB cable connectors and connect as 
shown below on the picture.2Power on your multifunction machine. 
The PC detects the device.
3Click on L
OCATE AND INSTALL DRIVER SOFTWARE 
(
RECOMMENDED). 
The following screen appears.
4Open the CD-ROM drive, insert the installation CD-
ROM and close the drive. 
The drivers are detected automatically.
5Select L
ASER PRO LL2 PCL6 in the list and click on 
N
EXT.
6A screen informs you that the drivers have been 
installed. Click on the C
LOSE button.
You can now use the multifunction machine to print or 
scan your documents.
LAN print and scan drivers
It is possible to add LAN printers without installing the 
Companion Suite Pro software.
From the Printers windows (S
TART > CONTROL PANEL > 
P
RINTERS AND FAXES or START > CONTROL PANEL > 
H
ARDWARE AND SOUND > PRINTERS, depending on the 
operating system) select Add Printer and follow the  NoteThis installation mode is only possible 
on Windows 2000, XP and Vista.
ImportantIt is recommended to install the 
Companion Suite Pro software first 
and then to connect the USB cable 
to your machine (see Installing the 
full software package, page 61).
If you connect the USB cable before 
installing the Companion Suite Pro 
software the recognition system 
(plug and play) identifies 
automatically that new hardware has 
been added.
When you use this procedure, only 
printing and scanning functions are 
activated.
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