Panasonic Uf 6950 Operating Instructions Manual

							21
Internet Fax/Email
Features
To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• TCP/IP Address of the DNS Server (if not available, see note 2)
• Email Address of your machine (see note 1)
• Name or IP Address of the Default SMTP Mail Server
• POP Server Name or IP Address
• POP User Account Name
• POP Password
Email Transmission (from your machine to a PC)
Email Reception (from a PC to your machine)
NOTE3. The email address format can be the same as your regular email address. If your email 
address is [email protected], your machines email address can be 
[email protected].
SMTP01.panasonic.com
POP02.panasonic.comSMTP
POP3
[email protected]
SMTP01.panasonic.com
POP02.panasonic.comSMTP
POP3
         Gateway (Router) [email protected]
[email protected](SMTP Mail Server)
(POP Server)          Gateway (Router)
[email protected](SMTP Mail Server)
(POP Server) 
						

							22
Internet Fax/Email Features
Setup (SMTP Mail Server/POP3 Client)
For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact 
your network administrator for the required information and connection to the LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required information. 
NOTE1. Items in Bold, depict information obtained from your Network Administrator.
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter 
the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No. 
161 (DNS SERVER) to 1:Invalid (see page 
88). Then the machine will prompt you to enter 
the IP Address of the SMTP Server.
3. If required, the MAC Address of your machine can be obtained from the 3rd page of the Fax 
Parameter List printout (press 
   ).
User Information
Company Name
Address
Dept.
City
Tel. No.Fax No.
Internet Parameters (See page 28)
(1) IP Address:
(2) Subnet Mask:
(3) Default Gateway IP Address:
(4) Primary DNS IP Address:
(5) Secondary DNS IP Address:
(6) Email Address:
(7) SMTP Server Name:or SMTP Server IP Address:
(8) SMTP Auth Name:
(9) SMTP Auth Password:
(10) POP Server Name:or POP Server IP Address:
(11) POP User Name:
(12) POP Password:
(13) LDAP Server Name:or LDAP Server IP Address:
(14) LDAP Login Name:
(15) LDAP Password:
(16) LDAP Search Base:
(17) Host Name:
(18) Default Subject:
(19) Default Domain:
(20) Selectable Domain:
1.6.
2.7.
3.8.
4.9.
5.10.
(21) Remote Password:
(22) Relay XMT Password:
(23) Manager’s Email Address:
(24) Relay Domain (Domain Authorized for Relay Transmission):
1.6.
2.7.
3.8.
4.9.
5.10.
FUNCTION64SET 
						

							23
Internet Fax/Email
Features
Explanation of Contents
MAC Address:MAC Address from the 3rd page of the Fax Parameter List printout (press  
   ).
(1)IP Address:The Internet Protocol (IP) address assigned to your machine.
(2)Subnet Mask:The Subnet Mask number.
(3)Default Gateway IP Address:The Default Gateways IP Address.
(4)Primary DNS Server IP Address:The IP address of the Primary DNS Server.
(5)Secondary DNS Server IP 
Address:The second IP address of the Primary DNS Server.
(6)Email Address:The Email address assigned to your machine. (Up to 60 characters)
(7)SMTP Server Name or SMTP 
Server IP Address:The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.
(8)SMTP Auth Name:The SMTP Authorized Name. (Up to 40 characters)
(9)SMTP Auth Password:The SMTP Authorized Password. (Up to 10 characters)
(10)POP Server Name or POP 
Server IP Address:The POP Server Name (up to 60 characters). The POP Server IP Address.
(11)POP User Name:The POP User Name. (Up to 40 characters)
(12)POP Password:The POP Password. (Up to 10 characters)
(13)LDAP Server Name or LDAP 
Server IP Address:The LDAP Server Name (up to 60 characters, Ex: ldap.company.com). The 
LDAP Server IP Address.
(Available for some countries only.)
(14)LDAP Login Name:The LDAP Login Name. (Up to 40 characters, Ex: username)
(Available for some countries only.)
(15)LDAP Password:The LDAP Password. (Up to 10 characters, Ex: password)
(Available for some countries only.)
(16)LDAP Search Base:The LDAP Search Base. (Up to 60 characters, Ex: cn=users, dc=company, 
dc=com)
(Available for some countries only.)
(17)Host Name:The name assigned to your machine. (Up to 60 characters)
(18)Default Subject:The information to be added to the Subject Line for all outgoing emails. (Up to 
40 characters)
(19)Default Domain:Specify the Domain Name (up to 50 characters) to be added to frequently used 
or incomplete outgoing email addresses (i.e. @yourcompany.com).
(20)Selectable Domains (01 to 10):Enter up to 10 Domain Names that can be selected during Manual email 
addressing. (Up to 30 characters)
(21)Remote Password:Enter a security password (up to 10 characters) to allow Remote Programming 
of the Internet Parameters and Auto Dialer or the retrieval of the Journal via 
email.
(22)Relay XMT Password:Enter a password to provide network security to your Relay Station (for G3 
relay purposes). (Up to 10 characters)
(23)Manager’s Email Address:Enter your Department Manager’s email address for notification of all Internet 
relayed transmissions for supervision and cost control purposes. (Up to 60 
characters)
(24)Relay Domains (01 to 10):Enter up to 10 Domain Names that are authorized to access your machine for 
Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
FUNCTION64SET 
						

							24
Internet Fax/Email Features
Internet Communication
QTransmission/Reception
Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first 
scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to 
an email using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer 
your outgoing mail to your SMTP Mail Server, which in turn uses SMTP to send your mail to the Internet.
Note: PDF file is only available if sending the document(s) to a PC.
QInternet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when 
sending the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook® Express support and are able to respond to the delivery 
confirmation notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by 
email applications that support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file and the Operating Instructions of each 
respective email application.
Internet Fax Transmission
Message Delivery Notification (MDN)
Response Capability Notification
Internet Fax
PC
Eudora, Outlook Express, etc.
Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recipient
: MDN Response from the RecipientMDN Request
MDN RequestMDN Response
Capability Notification
MDN ResponseInternet Fax
PC
Eudora, Outlook Express, etc. 
						

							25
Internet Fax/Email
Features
QDirect IFAX XMT
Direct IFAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably and efficiently. An important 
feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by 
employing SMTP Server.
Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For 
this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the 
IP Address). The Domain Name of the machines and other record information must be properly registered in the DNS 
Server. 
Furthermore, in common cases only email and web service from the Internet are permitted into the corporate intranet, 
and corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since 
each opened path represents additional, potential security threats.
This makes Direct IFAX XMT attractive because it can operate throughout the organizations Intranet.
QInternet Mail Reception
Your machine allows you to receive and print a PC transmitted email automatically or manually, depending on its setup 
configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, 
JPEG, Word, Excel, Power Point, your machine prints an error message instead.
LAN
Internet
Internet Fax Internet Fax
SMTP Server
Typical SMTP 
RoutingDirect IFAX XMT
Internet
LANLANInternet Fax Internet Fax
PCPC Internet Fax
Transmission
Internet Mail
Reception 
						

							26
QGeneral Description
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The 
differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as 
follows.
QDifferences Between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the 
receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.
The Internet Fax works like an email, the image data is broken down into packets and transmitted through your Local 
Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network, thus saving you long 
distance costs.
QTransmitted Document Confirmation
1. Your machine does not directly connect to the final destination (see note below), but rather connects to a Mail 
Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may 
return from the Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic 
on the network or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when 
transmitting important or time sensitive documents, it is recommended that you follow up with a telephone call to 
confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. 
Erroneous mail may not be returned depending on the Mail Server.
Note:
1) If Fax Parameter No. 172 (Direct IFAX XMT) is set to Valid, you are allowed to configure Auto Dialer so that 
you can directly send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature (see page 24).
QYour Machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).
QDual Port Communication
Your machines dual port capability allows simultaneous G3 Fax Communication over regular telephone line (PSTN) 
and LAN Communication.
QTransmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can 
be changed to Normal.
Internet Fax/Email Features
Important Information 
						

							27
Internet Fax/Email
Features
 
QInternet Mail Reception
1. Your machine can receive text email from a PC and print ANSI characters. It will print a ❚ symbol if an 
unrecognized character is received.
2. Received email font and character size are fixed and cannot be changed.
3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording 
paper.
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, JPEG, Word, Excel, 
Power Point, your machine prints an error message instead.
5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will 
be printed on separate pages.
QSending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in addition to 
the TIFF-F formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the 
following URL address:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent in the PDF format, the following message is shown instead.
An image data in PDF format has been attached to this email.
QInternet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set 
up your Network security. Enter a Relay Station Name, which is concealed from the final destinations and a Manager’s 
Email Address for notification of all Internet Relayed Transmissions. 
						

							28
Internet Fax/Email Features
Setting the Internet Parameters
QBasic Parameters
Following Six (6) Basic Parameters must be pre-programmed into the machine.
• TCP/IP Address of your machine 
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• TCP/IP Address of the DNS Server
• Email Address of your machine
• Name or IP Address of the Default SMTP Mail Server
NOTE:• If it is required the setting other than DHCP Server Network settings, Fax Parameter No. 169 DHCP CLIENT 
should be set to INVALID first, then setup Parameters No. 5 to 7 (see page 
88).
• When Parameters No. 5 to 10 and 52 to 55 are set, cycle the power by turning the Power Switch on the Left 
Side of the machine OFF and ON.
QUser Parameters (Internet Parameters)
ParameterComments
0Date & TimeCurrent Date and Time.
1LogoUp to 25 characters & digits.
2Character IDUp to 16 characters & digits.
3ID No.Your Fax Telephone Number. (Up to 20 digits)
4Time ZoneThe Time Zone is required as part of the Email header information when sending 
Internet faxes.
5*IP ADDRESS (DHCP)Displays the address which was reserved by DHCP Server.
6*SUBNET MASK (DHCP)Displays the address which was reserved by DHCP Server.
7*DEF. GATEWAY IP 
ADDR (DHCP)Displays the address which was reserved by DHCP Server.
9*PRI. DNS SERVER IPAddress of DNS Server.
10*SEC. DNS SERVER IPAddress of 2nd DNS Server.
11Email AddressThe Email Address assigned to your machine for sending and receiving. (Up to 60 
characters)
12MAC ADDRESSIndicates the MAC address.
13*SMTP Server NameThe name of the SMTP Mail Server. (Up to 60 characters)
14*SMTP Server IPIP Address of the SMTP Mail Server. (Available when DNS setting is Invalid on the 
Fax Parameter No.161.)
15*SMTP Auth NameThe SMTP Auth Name. (Up to 40 characters) (Available when Fax Parameter No. 170 
SMTP AUTHENTICATION is Va l id)
16*SMTP Auth PasswordThe SMTP Auth Password. (Up to 10 characters) (Available when Fax Parameter No. 
170 SMTP AUTHENTICATION is Va l i d)
17*POP Server NameThe name of the POP Mail Server. (Up to 60 characters)
18*POP Server IPIP Address of the POP Mail Server. (Available when DNS setting is Invalid on the 
Fax Parameter No.161.)
19*POP User NameUser Name assigned to your machine. (Up to 40 characters)
20*POP PasswordPassword assigned to your machine. (Up to 10 characters)
21*LDAP Server NameThe name of the LDAP Server. (Up to 60 characters, Ex: ldap.company.com)
(Available for some countries only.) 
						

							29
Internet Fax/Email
Features
 
* Contact your Network Administrator for this information.
END_P29
Parameter Comments
22* LDAP Server IP IP Address of the LDAP Server. (Available when DNS setting is Invalid on the Fax 
Parameter No. 161.) 
(Available for some countries only.)
23* LDAP Login Name Login Name assigned to your machine. (Up to 40 characters, Ex: username)
(Available for some countries only.)
24* LDAP Password Password assigned to your machine. (Up to 10 characters, Ex: password)
(Available for some countries only.)
25* LDAP Search Base ID for starting the search in the directory on the LDAP Server. (Up to 60 characters, 
Ex: cn=users, dc=company, dc=com)
(Available for some countries only.)
26 HOST NAME The Name of the DNS Server. (Up to 60 characters)
27 Default Subject The default information to be added to the Subject Line for all outgoing Email (up to 
40 characters). 
28 Default Domain When the outgoing email address is incomplete by SMTP standards, the Frequently 
Sent Domain specified here will be automatically added to the email address. This 
feature is also useful as a shortcut when manually entering email addresses to a 
frequently used Domain. (Up to 50 characters)
29-38 Selectable Domains 
(01) ~ (10)Enter up to 10 Domain Names that can be selected using the \/ or /\ key during 
Manual email addressing. (Up to 30 characters)
39 Remote Password This is a security password that allows Remote Programming of the Internet 
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10 
characters)
40 Relay XMT Password A password that provides Network security for your Relay Station (used exclusively 
for G3 relay purposes). (Up to 10 characters)
41 Manager’s Email 
AddressDepartment Manager’s Email Address for notification of all Internet relayed 
transmissions for supervision and cost control purposes. (Up to 60 characters)
42-51 Relay Domains 
(01) ~ (10)Enter up to 10 Domain Names that have been authorized to access your machine for 
Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
52 Community Name (1) Selects whether to change the Community Name(1) SNMP. 
53 Community Name (2) Selects whether to change the Community Name(2) SNMP. 
54 Device Name Inputs the device name when required. 
(For Status Monitor/EtherTalk Machine Name)
55 Device Location Inputs the device name when required. 
(For Status Monitor) 
						

							30
Internet Fax/Email Features
Setting the Internet Parameters
QNetwork Settings
NOTE1. To print a Internet Parameter List, press    .
FUNCTION
1When the Fax Parameter No. 169 DHCP 
CLIENT is set to Invalid, the Key 
Operator must administer the following 
Network settings manually.
Enter these required Network setting: IP 
ADDRESS, SUBNET MSK and DEF. 
GATEWAY IP ADDR, in the same manner 
as shown in the following example.
4
SET
IP ADDRESS
\IP ADDRESS
192.168.1.100
Input the IP Address
Ex:192.168.1.100 
Use the   key to enter 
a period. 
1 → 9 → 2 →   
→ 1 → 6 → 8 →   
→ 1 →  → 1 → 0 → 0
STOP
7
FUNCTION64SET