Panasonic Uf 585 Users Guide

							59
Transmission Reservation
You can do the following while sending a document from memory or receiving a document.
• Reserve the next transmission into memory for up to 10 different files.
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can
reserve a transmission by the following procedure.
 (see Note 1)    
1
Your machine is on-line, the ON LINE lamp is blinking or 
printing received documents.
2
 Set document(s) face down.
3
Make sure that the MEMORY lamp is on. 
If not, press   to set “On”.
4
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press   after each 
station is entered 
(Up to 12 stations)
• Directory Search Dialing, press   after each 
station is entered 
(For details, see page 48 to 51.)
Ex:
5
Your machine will store the document(s) into memory.
1. To cancel the memory transmission reservation, see page 86.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE 
     PC MODE
* PRINTING *
MEMORY RCV’D DOC
ENTER STATION(S)
THEN PRESS START 00%
MEMORY
MEMORY
SET
SET
01(Station name)
5551234
START* STORE *      NO.005
PAGES=001  01%
* STORE * COMPLETED
TOTAL PAGES=005  25%
Sending Documents
Note:
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Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document.  The urgent document will be sent immediately after the
current communication is finished.
Note that you cannot send documents to multiple stations.
To reserve your machine for sending the urgent documents
To cancel the direct transmission reservation
1
Your machine is on-line, the ON LINE lamp is blinking or 
printing received documents.
2
 Set document(s) face down.
3
 Make sure that the lamp goes off.
4
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing and press 
• Directory Search Dialing and press 
(For details, see pages 53 to 56.)
Ex:
You can reserve sending an urgent document to a single
station only.
A message “DIRECT XMT RESERVED” will be shown on
the display.
1
Make sure the document is on the ADF.
2
3
and then remove the document from ADF.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
     PC MODE
* PRINTING *
MEMORY RCV’D DOC
ENTER STATION(S)
THEN PRESS START 00%
MEMORYENTER STATION
                 00%
START
START
01
(Station name)
5551234
DIRECT XMT RESERVED
(Station name)
DIRECT XMT RESERVED
(Station name)
STOP
-
CANCEL XMT RESERVE ?
1:YES 2:NO
1
Sending Documents 
						

							61
Redialing
Automatic Redialing 
Manual Redialing
You can also redial the last dialed number manually by pressing   key.
To redial the last dialed number through memory
To redial the last dialed number through ADF
 (see Note 1)If a busy line is detected, the machine will redial the number up
to 5 times at 3 minutes interval.  However, if a busy line is not
detected, the machine will redial only one time.  During that time,
a message will appear as shown to the right.
A file number is shown in the upper right hand corner of the
display if it is a memory transmission file.
1
 Set document(s) face down.
Make sure that the MEMORY lamp is on.
2
3
The document is stored into memory with a file number.  
Then dials the last dialed number.
1
 Set document(s) face down.
2
 Make sure that the lamp goes off.
3
  
Your machine starts to dial the last dialed number.
1. While the unit is displaying WAIT TO DIAL, you can press  to start redialing immediately.
WAIT TO DIAL  NO.001
(Station name)
REDIAL
ENTER STATION(S)
THEN PRESS START 00%
PAUSEREDIALTEL. NO.
5551234
START* STORE *      NO.002
PAGES=001  01%
* DIALING *    NO.002
5551234
ENTER STATION(S)
THEN PRESS START 00%
MEMORYENTER STATION
                 00%
PAUSEREDIAL
STARTPRESS START TO DIAL
5551234
* DIALING *
5551234
REDIAL
Sending Documents
Note:
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							62
Receiving Documents
Reception Modes
You can select one of the four modes as shown below.
 (see Note 1)
 (see Note 2)Conditions Suggested Reception Mode Settings
You normally receive
only voice calls.Telephone Mode
(IN Mode)
You can answer the incoming call via  an External
Telephone (Optional). If you receive a fax calling
signal, simply press START to receive manually. (See
page 63)1. Fax Parameter No. 15
 set to 1 : Tel
2. Press the OUT button, the
 following LCD appears:
You receive both voice 
and fax calls.Fax / Tel Auto Switching Mode
(IN Mode)
Unit will answer the incoming call then distinguishes
whether it is voice or fax call. If it is a fax call, the unit
will receive automatically. if it is a voice call, the unit
will signal (ring) through the speaker for your
attention. (See page 64)1. Fax Parameter No. 15
 set to 2 : Fax / Tel SW.
2. Press the OUT button, the
 following LCD appears:
You normally receive 
fax calls only.Fax Mode
(OUT Mode)
Unit will receive the document automatically. All
incoming calls (including a voice call) are answered
by the fax machine. (See page 65)1. Fax Parameter No. 16
 set to 1 : Fax
2. Press the OUT button, the
 following LCD appears:
You receive both voice 
and fax calls. And a 
Telephone Answering 
Machine (TAM) is 
connected.TAM Interface Mode
(OUT Mode)
The TAM answers the incoming call. During that time,
the unit also monitors whether it is a voice call, the
TAM continues to operate. If it is a fax call, the unit
will automatically switch the line to the Fax and begin
receiving document. (See page 66)1. Fax Parameter No. 16
 set to 2 : TAM I/F.
2. Press the OUT button, the
 following LCD appears:
1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some of the features may
not be compatible with your fax machine operating in the TAM Interface mode.
2. If you are using the Distinctive Ring Service provided by your local telephone company, please note that the ring
pattern for your fax number must match with the setting of Fax Parameter No. 36 (RING PATTERN DETECT). (See
page 39)
If the setting does not match with the ring pattern, your machine will not receive a document automatically and the
telephone will continue to ring.
Furthermore, if your TAM does not support the Distinctive Ring Detector service, it may not function properly in
TAM Interface.
MAR-12-1999 15:00
RCV MODE=TEL     00%
MAR-12-1999 15:00
RCV MODE=FAX/TEL 00%
MAR-12-1999 15:00
00%
MAR-12-1999 15:00
RCV MODE=FAX/TAM 00%
Note: 
						

							63
Telephone Mode
When your machine is set to this mode, your machine will not receive documents automatically. If you receive a
fax call, follow the procedure below to receive documents manually.
Setting the Telephone Mode
Operation of Telephone Mode
 (see Note 1)
1
Change Fax Parameter No. 15 (IN MODE) to 1 : Tel. (See page 37)
2
Confirm that the display is as shown to the right.
1
When your telephone rings, lift the handset of the External Telephone.
If you hear a beep from the phone, it means someone wants to send a fax. Or, if the 
caller answers and says he/she wants to send a fax, then...
2
Remove any document from the ADF.
3a
If you answered the call using the 
External Telephone,
3b
If you answered the call on an 
Extension phone,
            or
within 1 second from the 
telephone key pad.  
(See Note 1)
Your machine will be activated remotely.
4
Hang up the phone.
1. This procedure is called REMOTE RCV and will only work on a touch tone phone.  If your extension phone is not
a touch tone phone, press   on the control panel of your fax machine.
OUTMAR-12-1999 15:00
RCV MODE=TEL      00%
STARTSTART
START
Receiving Documents
Note:
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							64
Fax / Tel Auto Switching Mode
When your machine is set to this mode, your machine will switch to document reception or voice communication
automatically.
Setting the Fax / Tel Auto Switching Mode
Operation of Fax / Tel Auto Switching Mode
 (see Note 1)  (see Note 2)
1
Change Fax Parameter No. 15 (IN MODE) to 2 : Fax / Tel SW. (See page 37)
2
Confirm that the display is as shown to the right.
1
Your machine will answer the call when a call is received, then distinguish whether it is 
a voice or fax call.
2a
If it is a Fax call,
Your machine begins to receive the 
documents.
2b
If it is a Voice call,
Your machine begins to signal (ringing) 
through the machines speaker for your 
attention. (See Note 1)
3b
Lift the handset of the External Telephone 
and press  .
4b
Begin the conversation.
1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL TIMER) (see page 38).
2. To adjust the Ringer Volume refer to page 25.
OUTMAR-12-1999 15:00
RCV MODE=FAX/TEL 00%
STOP
Receiving Documents
Note: 
						

							65
Fax Mode
When your machine is set to this mode, it will immediately begin to receive documents automatically when a call
is received.
Setting the Fax Mode
Operation of Fax Mode
Your machine will begin receiving automatically when a fax call is received.
TA M  ( Telephone Answering Machine) Interface Mode
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a
single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use
your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine.
Answering Services (Voice Mail) provided by your Local Phone company are not compatible with this feature. For
the operation of your TAM, please refer to the Users Guide of the TAM.
Installing your TAM
1
Change Fax Parameter No. 16 (OUT MODE) to 1 : Fax. (See page 37)
2
Confirm that the display is as shown to the right.
     (1) Remove the telephone line cable of your
TAM from the wall jack.
(2) Plug the telephone line cable of your TAM
into the TEL jack on the rear of the fax
machine as shown.
OUTMAR-12-1999 15:00
00%
TEL
Receiving Documents
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							66
Setting the TAM Interface Mode
Operation of TAM Interface Mode
1
Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F.  (See page 37)
2
Confirm that the display is as shown to the right.
1
When your TAM and Fax receives an incoming call, the TAM always answers the call
first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to
the calling station. During the time the TAM is answering the call, your fax machine will
be monitoring the line to distinguish whether it is a voice or fax call.
2a
If it is a Fax call,
Your machine will switch the line to the 
fax and then begin to receive the 
documents immediately from the 
calling station.
2b
If it is a Voice call,
Your TAM continues to record a message 
(ICM) after playing the OGM.
Sample of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if 
you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start 
your machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax 
signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1. Change Fax Parameter No. 20 (SILENT DET.) to 2 : Valid. (See page 38)
2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM 
LENGTH). (See page 38.)
[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]
OUTMAR-12-1999 15:00
RCV MODE=FAX/TAM 00%
Receiving Documents 
						

							67
Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording.   Sometimes, oversized documents sent
to you by the other par ties cannot be printed within a single page.  When this occurs, the document will be
divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem.  You may select the most
appropriate setting from the selections described below.
1. Automatic Reduction
Each page of a received document is first stored in memory.  Based on the document length, your machine will
automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page.
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages and print without reduction.
2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps.  The document(s) you receive will be
reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below.  (See page 38)
1. To set Automatic Reduction mode.
    (1) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
    (1) No. 24 Print Reduction set to “Fixed”.
    (2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
EX:
A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
 (see Note 1)
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.Note:
Receiving Documents
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							68
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages.  When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be
overlapped on top of the next page.
 (see Note 1) 
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when
printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is printed out by
the ratio you set in Fax Parameter No. 25.
Transmitted Document Received Document
The receiving document is divided
into two sheets with overlap printing.Overlap print.
0.4 in (10 mm)
Note:
Receiving Documents