Panasonic Uf 585 Users Guide

							109
Storing a Confidential Document in Your Machines Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine.  Once the confidential
document is stored in your machine, it can be polled by another machine.
 (see Note 1)
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
The document(s) will be stored into memory.
If necessary, inform the receiving par ty of the confidential
document and tell them the confidential code needed to
poll the document.
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter 
No. 42 (CONF. POLLED FILE SAVE) to Valid.
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
3SET
CONFIDENTIAL POLLED
  CONF. CODE=
zzzz
2233CONFIDENTIAL POLLED
  CONF. CODE=2233
SET* STORE *     NO.002
PAGES=001  01%
Confidential Mailbox
Note:
6 
						

							110
Printing Out a Confidential Document from Your Machines Mailbox
After you have been notified that someone has transmitted a confidential document to your machines mailbox,
use the following procedure to print out the confidential document.
 (see Note 1)
1
        
2
  
3
Enter the Confidential Code of the document you want to 
print out.
Ex:
4
The machine will print out the confidential documents.
1. The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No. 42
(CONF. POLLED FILE SAVE) is changed to Valid.
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
4SET
PRINT CONF. FILE
  CONF. CODE=
zzzz
2233
PRINT CONF. FILE
  CONF. CODE=2233
SET* PRINTING *   
       PAGE=001/001
Confidential Mailbox
Note: 
						

							111
Deleting a Confidential Document Stored in Your Machines Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and
the other is to delete all confidential files in memory.
To delete a file using Confidential Code
To delete all confidential files in memory
1
        
2
  
3
Enter a 4-digit Confidential Code.
Ex:
4
1
        
2
  
3
4
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
5SET
DELETE CONF. FILE
  CONF. CODE=
zzzz
2233
DELETE CONF. FILE
  CONF. CODE=2233
SET* DELETING *
  CONF. CODE=2233
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
5SET
DELETE CONF. FILE
  CONF. CODE=
zzzz
SETDELETE ALL CONF.
 FILES? 1:YES 2:NO
1
* DELETING *
  ALL CONF. FILES
Confidential Mailbox
6 
						

							112
Relayed Transmission
General Description
The Relayed Transmission feature can save you time and transmission costs if you need to send the same
documents to multiple G3 fax machines.  This is especially true if the transmissions are long distance.
To use Relayed Transmission, you must be part of a Relay Network built around a Relay Station.  That is,
when you send a document by Relayed Transmission, you actually send it to a Relay Station together with
instructions to relay it to one or multiple end receiving station(s).
The Relay Station first receives the document in its memory and then relays it to the end receiving station(s).
Example:
Compatibility with Other Machines
Table 1 shows the kind of facsimile machines which can make up a Relay Network used for Relayed
Transmission.  Note that your machine can serve as an Initial Sending Station or End Receiving Station.
Table 1 : Relay Network Compatibility Requirements
Station Compatible Model Special Settings
Initial Sending StationDF-1100 UF-312 UF-733 UF-885
UF-150 UF-322 UF-744 UF-895
UF-160 UF-342 UF-745
UF-160M UF-344 UF-750
UF-170 UF-550 UF-750D
UF-250 UF-560 UF-755
UF-260 UF-585 UF-755e
UF-270 UF-595 UF-766
UF-270M UF-620 UF-770
UF-280M UF-640 UF-788
UF-300 UF-650 UF-880Required.  Please refer to the 
individual Users Guides of each 
machine.
Relay Station UF-620 UF-650 UF-640 UF-M500
End Receiving Station ITU-T G3 Compatible machines Not required.
Initial Sending Station
End
Receiving
Station
End
Receiving
Station
End
Receiving
Station Relay
Station
LondonStockholm
Berlin
Rome
RESULT REPORT
Local Call New York 
						

							113
Relay Network
A Relay Network is basically a group of facsimiles programmed to communicate with each other via a Relay
Station.  In this case, the word programmed means that cer tain numbers have been stored in the memory of each
machine.  These numbers, also called parameters, are needed to identify the machines in the network.
Since your machine can only serve as an Initial Sending Station or End Receiving Station in a Relay Network, it
is assumed that you will not have to establish the network yourself.  All you have to do is follow the set up
procedure described here, and certain instructions provided by the network organizer (usually the person
controlling the Relay Station).  You should know, however, what kind of network you are going to connect to, and
how it works.  A sample network is shown in figure 1.
Figure 1 shows a sample network as seen from New York.  London and Singapore are Relay Stations connected
to New York.  Viewed from New York, Stockholm, Berlin, Rome, Tokyo, Hong Kong, Wellington and Sydney are
End Receiving Stations.
With this simple network using two Relay Stations, you can send a document with one operation to any
combination of stations in the network via the London Relay Station and/or Singapore Relay Station.  If New York
only transmits to one station, for example, then the document will go directly to the station or indirectly via the
Relay Station depending on the One Station XMT Parameter you preset.
Figure 1 : Sample Network
New York
LondonStockholm
Rome
Sydney Tokyo
New York
Tel. No.: 212 111 1234
Network Address: 1000
Relay Address: 10London
Tel. No.: 44 71 111 1234
Network Address: 2000
Relay Address: 20
Relay Station: Yes
Berlin
Tel. No.: 49 611 111 1234
Network Address: 2002
Relay Address: 20Stockholm
Tel. No.: 46 8 111 1234
Network Address: 2001
Relay Address: 20
Wellington
Tel. No.: 64 4 111 1234
Network Address: 3004
Relay Address: 30
Tokyo
Tel. No.: 81 33 111 1234
Network Address: 3001
Relay Address: 30
Wellington
Sydney
Tel. No.: 61 2 111 1234
Network Address: 3003
Relay Address: 30
Hong Kong
Tel. No.: 852 4 111 1234
Network Address: 3002
Relay Address: 30
Hong Kong
Singapore
Tel. No.: 65 111 1234
Network Address: 3000
Relay Address: 30
Relay Station: Yes
Singapore
Berlin
Rome
Tel. No.: 39 6 111 1234
Network Address: 2003
Relay Address: 20
Relayed Transmission
6 
						

							114
Table 2, 3 and 4 are sample settings for a Sample Network.
Table 2 : Sample Parameter and Abbreviated Dialing Number Table for New York
Telephone Number : 212 111 1234
Network Address : 1000
Relay Address : 10
Table 3 : Sample Parameter and Abbreviated Dialing Number Table for London
Telephone Number : 71 111 1234
Network Address : 2000
Relay Address  : 20
Table 4 : Sample Parameter and Abbreviated Dialing Number Table for Singapore
Telephone Number : 65 111 1234
Network Address : 3000
Relay Address : 30
One-Touch/
ABBR No.Station NameTelephone
NumberRelay 
AddressRelay Station 
Ye s / N oNetwork 
Address
01 London 44 71 111 1234 20 Yes 2000
02 Stockholm 46 8 111 1234 20 No 2001
03 Berlin 49 611 111 1234 20 No 2002
04 Rome 39 6 111 1234 20 No 2003
05 Singapore 65 111 1234 30 Yes 3000
06 Tokyo 81 33 111 1234 30 No 3001
07 Hong Kong 852 4 111 1234 30 No 3002
08 Sydney 61 2 111 1234 30 No 3003
09 Wellington 64 4 111 1234 30 No 3004
One-Touch/
ABBR No.Station NameTelephone
NumberRelay 
AddressRelay Station 
Ye s / N oNetwork 
Address
01 Stockholm 46 8 111 1234 20 No 2001
02 Berlin 49 611 111 1234 20 No 2002
03 Rome 39 6 111 1234 20 No 2003
04 New York 1 212 111 1234 10 No 1000
05 Singapore 65 111 1234 30 Yes 3000
06 Tokyo 81 33 111 1234 30 No 3001
07 Hong Kong 852 4 111 1234 30 No 3002
08 Sydney 61 2 111 1234 30 No 3003
09 Wellington 64 4 111 1234 30 No 3004
One-Touch/
ABBR No.Station NameTelephone
NumberRelay 
AddressRelay Station 
Ye s / N oNetwork 
Address
01 New York 1 212 111 1234 10 No 1000
02 London 44 71 111 1234 20 Yes 2000
03 Stockholm 46 8 111 1234 20 No 2001
04 Berlin 49 611 111 1234 20 No 2002
05 Rome 39 6 111 1234 20 No 2003
06 Tokyo 81 33 111 1234 30 No 3001
07 Hong Kong 852 4 111 1234 30 No 3002
08 Sydney 61 2 111 1234 30 No 3003
09 Wellington 64 4 111 1234 30 No 3004
Relayed Transmission 
						

							115
Setting Up Your Machine for Relayed Transmission
To set up your machine for Relayed Transmission, use the procedures on the following pages to set the
parameters listed below.  Some parameters (e.g., Fax Parameter No. 40 (RELAY XMT REQUEST)) are only set
once, but others must be set separately for each station in the Relay Network.
1. Relay XMT Request (Fax Parameter No. 40)
Selecting whether the machine will accept and perform G3 relayed transmission. (See page 39)
2. Own Telephone Number ( )
Enter the full telephone number of your machine in order for the Relay Station to send you a Result Report.
3. Network Password ( )
Enter a 4-digit Network Password to be used for protection against unauthorized (outside) stations from
accessing your machine to relay messages to G3 fax machines via PSTN.  This password should be given out
to authorized people only.  Every Relay requesting stations and Relay stations in the network should have the
same Network Password.
4. Own Network Address ( )
Enter a 4-digit Own Network Address in order for the Relay Station to send you a Result Report.
5. One-Touch/ABBR Numbers (Auto Dialer)
Enter the One-Touch or ABBR Number that represents the end receiving station’s fax telephone number in the
network as seen from your station.
1) Relay Station (Yes/No) Parameter (Auto Dialer)
Set this parameter to Ye s
 if the particular station you are recording is a Relay Station.  If you are
connected to more than one Relay Stations in series, set Ye s
 only for the first Relay Station.
2) Relay Address (Auto Dialer)
Enter a 2-digit number which identifies the Relay Station your machine will use.  Your machine may be
connected to more than one Relay Station in parallel, but when you use Relay XMT Request your machine
will only send documents to the Relay Station identified by the Relay Address.
3) Network Address (Auto Dialer)
End Receiving Station telephone numbers set in the Initial Sending Station may be different from the
numbers set in a Relay Station.  To send a fax to an End Receiving Station via a Relay Station each station
in the network must be identified with a certain code which does not vary depending on where you call from.
The code is the Network Address, which consists of a 4-digit number and is assigned to a One-Touch/ABBR
number.
FUNCTION75SET
FUNCTION75SET
FUNCTION75SET
Relayed Transmission
6 
						

							116
To set the Relayed XMT FAX Parameters;
To set your Own Telephone Number, Network Password and Own Network Address;
1
  
2
  
3
     
4
5
  
1
  
2
  
3
Enter your machine’s full telephone number (max. 36 digits).
Ex:
4
Continued on the next page.
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
40SET
40 RELAY XMT REQUEST
 1:INVALID
2
40 RELAY XMT REQUEST
 2:VALID
SET
STOP
-
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
5SET
OWN TELEPHONE NO.
z
1SPACE212SPACE
111SPACE1234
OWN TELEPHONE NO.
1 212 111 1234
z
SETNETWORK PASSWORD
zzzz
Relayed Transmission 
						

							117
To set a One-Touch/ABBR Dialing Number, Relay Station (Yes/No) Parameter, Relay Address, 
Network Address and One Station XMT (Relay/Direct Parameter);
5
Enter a 4-digit Network Password.
Ex:
6
7
Enter your own 4-digit Network Address.
Ex:
8
  
1
  
2
  
3
4
Ex:
5
Enter the fax telephone number of the end receiving station
(up to 36 digits including pauses and spaces).
Ex:
6
Continued on the next page.
9999NETWORK PASSWORD
                 9999
SETOWN NETWORK ADDRESS
zzzz
1000OWN NETWORK ADDRESS
1000
SET
STOP
-
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
2SET
1:ONE-TOUCH
2:ABBR NO.
1
ONE-TOUCH< >
PRESS ONE-TCH OR 
Ú Ù  
01
E
NTER TEL. NO. 
46SPACE8SPACE111SPACE
1234

46 8 111 1234
z
SET ENTER NAME
46 8 111 1234
Relayed Transmission
6 
						

							118
7
Enter the station name.
Ex:  
and press 
8
9
If the recorded station is a Relay Station, press  .
If not, press  .
Ex:
10
Enter a 2-digit Relay Address which identifies the Relay
Station your machine will use.
Ex:  
11
12
Enter a 4-digit Network Address 
Ex:
13
Repeat step 4 through 13 to enter the numbers for other
stations, or return to standby by pressing  .
Print out a list of One-Touch/ABBR numbers or Directory Search
List to confirm that you have recorded everything correctly.  For
the printout operation, refer to page 131.
TOCKHOLMSSET STOCKHOLMz
46 8 111 1234
SET RELAY STN?    2
1:YES 2:NO
1
2
2 RELAY ADDRESS
zz
20
 RELAY ADDRESS
20
SET NETWORK ADDRESS
                               
   zzzz
2001 NETWORK ADDRESS
               2001
SET
STOP
ONE-TOUCH< >
PRESS ONE-TCH OR 
Ú Ù 
Relayed Transmission