Panasonic Uf 585 Users Guide

							89
Retry an Incomplete File
If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is
automatically erased from memory after the last redial. 
If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31
(INC. FILE SAVE) to Valid in advance.  (See page 38)
To retry the incomplete file, print a File List first to verify the file number.  (See page 82)  
Then, follow the steps below.  
 (see Note 1) (see Note 2)
1
  
2
  
3
Enter the file number or use   or   to select the file that 
you want to retry.
Ex:
4
Your machine will retry the file and start dialing immediately.
1. To confirm or change the entered telephone number for the file, see  page 82 and 84.
2. If you set Fax Parameter No. 31 to Valid, all incomplete files will remain in the memory.  To avoid memory overflow,
please check the memory content frequently.  We recommend that optional flash memory card is installed when this
function is used.  (See page 155)
FUNCTION9
EDIT FILE MODE (1-6)
ENTER NO. OR 
Ú Ù 
6SET
ENTER FILE NO.OR Ú Ù
    FILE NO.=zzz
001ENTER FILE NO.OR Ú Ù
    FILE NO.=001
SET* STORE *      NO.001
(Station name)
* DIALING *    NO.001
(Station name)
Note:
Edit File Mode
5 
						

							90
Access Code
The Access Code prevents an unauthorized user from operating the machine.  Once a 4-digit Access Code is
registered, no one can operate the machine without entering the correct access code.
Automatic Receiving, however, is always available.  After you complete any operation, such as mode setting or
transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine
again.  Registering the Access Code does not affect the use of the machine in any other way.
Setting the Access Code
 (see Note 1)
1
  
2
  
3
     
4
Enter a 4-digit Access Code.
Ex:
5
6
Select Restriction Level.
 for All operations
    or
 for Setting and Printing the Fax Parameters only.
Ex:
7
  
1. To erase the Access Code, enter the Access Code and press   and follow the procedure above to step 3,
then press  ,  and  .
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
38SET
38 ACCESS CODE
                          zzzz
1234
38 ACCESS CODE
                 1234
SET38 ACCESS CODE
 1 : A L L              1 2 3 4
11
22
2
38 ACCESS CODE
 2:FAX PARA.     1234
SET
STOP
-
SET
CLEARSETSTOP
Note: 
						

							91
Operating Your Machine with the Access Code (Restrict all operations)
Operating Your Machine with the Access Code (Restrict access of Fax Parameters only) 
The UF-585/595 can restrict the operation of setting and printing the Fax Parameters only.
Ex: 
When setting the Fax Parameter.
1
Enter the Access Code.
Ex:
2
Now you can operate the machine normally.
1
  
2
  
3
Enter a 4-digit Access Code.
Ex:
4
Now you can operate the machine normally.
1234
MAR-12-1999 15:00
ACCESS CODE=
z
MAR-12-1999 15:00
ACCESS CODE=
zzzz
SETMAR-12-1999 15:00
                  00%
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
INPUT ACCESS CODE
                          z
1234
INPUT ACCESS CODE
                 
zzzz
SETFAX PARAMETER(01-99)
        NO.=
z
Access Code
5 
						

							92
Receive To Memory
This feature is used to secure all received documents by storing them into the memory.  To print out the document
from memory, the authorized operator must enter the correct password.
Setting the RCV To Memory Password
Setting RCV To Memory
 (see Note 1) (see Note 2)
1
  
2
  
3
     
4
Enter a 4-digit RCV to Memory Password.
Ex:
5
  
1
  
2
  
3
4
1. When the memory overflows, the machine will stop receiving and release the line.  The machine will not answer the
next incoming call until there is space available in the memory.
2. We recommend that optional flash memory card is installed when this function is used.  See page 152 on Image
Memory Capacity.
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
37SET
37 RCV TO MEMORY
                
zzzz
123437 RCV TO MEMORY
                1234
SET
STOP
-
FUNCTION8
SELECT MODE     (1-5)
ENTER NO. OR 
Ú Ù 
5SET
RCV TO MEMORY=OFF
1:OFF 2:ON 3:PRINT
2
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
SETMAR-12-1999  15:00
  < RCV TO MEMORY >
Note: 
						

							93
Printing Out Documents
After receiving a document with the Receive To Memory feature, the following message will appear on the display.
To print the document, follow the steps below. 
 (see Note 1) (see Note 2)
1
  
2
  
3
4
5
Enter the password to print the documents.
(See Note 1)
Ex:
6
Machine will star t to print the documents.
1. If the password has not been set, your machine will not prompt you to enter the password.
The documents will be printed immediately after pressing   in step 4.
2. Once the RCV TO MEMORY feature is set to On,  the password cannot be changed (Fax Parameter No.  37 will
not be shown on the LCD display).  If you wish to change the password, set RCV TO MEMORY feature to “Off” first.
Then change the password.  (See page 92)
MESSAGE IN MEMORY
  < RCV TO MEMORY >
FUNCTION8
SELECT MODE     (1-5)
ENTER NO. OR 
Ú Ù 
5SET
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
3
RCV TO MEMORY=PRINT
1:OFF 2:ON 3:PRINT
SETINPUT PASSWORD
                
zzzz
1234
INPUT PASSWORD
                1234
SET* PRINTING *
MEMORY RCV’D DOC
SET
Note:
Receive To Memory
5 
						

							94
Distinctive Ring Detector (DRD)
Your machine has a special feature in conjunction with an optional service provided by many local telephone
companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number.
DRD lets you provide multiple phone numbers, one for your fax, business or personal use with only one single
phone line.
Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the corresponding
ring pattern for your fax number, refer to the Fax Parameter Table on page 37.
The  following table shows a typical example with 4 telephone numbers on a single phone line. 
 (see Note 1)
The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.Telephone No. Usage Distinctive Ring Sound Ring Pattern
555-1111 Business Riiing...............................Riiing................................ Type A, Standard Ring
555-2222 Fax Ring...Ring.......................Ring...Ring........................ Type B, Double Ring
555-3333 Personal Ring...Ring...Riiing............Ring...Ring...Riiing.............Ty p e  C , Tr i p l e  R i n g
(Short-Short-Long)
555-4444 Teenager Ring...Riiing...Ring............Ring...Riiing...Ring.............Type D,Triple Ring(All other than type C)
1.Riiing means a long ringing sound and Ring means a short ringing sound.
At Your Location with
Distinctive Ring Service
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
Ring..Ring.............Ring..Ring
The fax machine distinguishes
the call is for the fax by the
double ring pattern and answers
automatically.
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
Dialing 555-2222Fax No. 555-2222
Note: 
						

							95
Fax Cover Sheet
General Description
A Fax Cover Sheet  can be automatically attached to your transmit document(s) that shows the recipients name,
originators name and the number of pages attached.
                    
To use the Fax Cover Sheet
To attach a Fax Cover Sheet to a transmission, follow the procedure below.
 (see Note 1) (see Note 2)
 (see Note 3)
1
 Set document(s) face down.
2
  
3
  
4
 
for “OFF” (Cover Sheet is not attached)
    or
for “ON” (Cover Sheet is attached)or
5
6
Dial the station(s) you wish to send the documents to.
Ex:   
1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see page 40.
2. This function is available for memory or direct transmission modes.
3. The Fax Cover Sheet is not counted in the number of pages column of the journals.
Page 1 Page 2 Page 1
Header P.01 Header P.02
Total P.02
Page 2 Fax
Cover
Sheet
Received as:Transmitted as:
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION8
SELECT MODE     (1-5)
ENTER NO. OR 
Ú Ù 
3SET
COVER SHEET=OFF
1:OFF 2:ON
1
2
COVER SHEET=OFF
1:OFF 2:ON
COVER SHEET=ON
1:OFF 2:ON
SETENTER STATION(S)
THEN PRESS START 00%
01START
Note:
5 
						

							96
Fax Cover Sheet Sample
Explanation of contents***** FACSIMILE COVER SHEET *****
(1)
MAR-12-1999 15:00
(2)
Message To:
SALES DEPT.
(3)
Message From:
PANASONIC
201 555 1212
(4)
02
Page(s)
Following This Cover Page
(1) Starting time of communication.
(2) Recorded name in the One-Touch, ABBR No. or dialed telephone number.
(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)
(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.
Fax Cover Sheet 
						

							97
Fax Forward
Setting Fax Forward
This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated
dialing number.  Once the faxes are received in the memory, the machine will forward the received document(s) to
the telephone number registered in the one-touch or abbreviated dialing number.
This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or
during a holiday.
 (see Note 1) (see Note 2):
 (see Note 3)
1
  
2
  
3
     
4
5
  
6
Enter the station to forward the received faxes to, by 
assigning a one-touch key or an abbreviated dialing 
number.
Ex:
7
  
1. When the Fax Forward feature is set, the one-touch or the abbreviated dialing number is restricted from editing.
Please change this function to “Invalid” when you would like to edit the telephone number.
2. If the communication to transfer a received document(s) fails, the received document will print out and then is erased
from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to “Valid”.  
If you wish to save the document into memory in case of communication failure, set your machine to Receive To
Memory.   (See page 92)
3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.
FUNCTION7
SET MODE       (1-6)
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
NO.=
z
54SET
54 FAX FORWARD
 1:INVALID
2
54 FAX FORWARD
 2:VALID
SET54 FAX FORWARD
ENTER STATION
01
 (STATION NAME)
5551234
SET
STOP
-
5
Note: 
						

							98
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