Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							4.8 Message Waiting Notification
Special Features
61
4.8 Message Waiting Notification
 
Message Waiting Lamp Notification Setting 
 - The VPS illuminates the message waiting lamp of your extension 
 when a new message is recorded in your mailbox.
 
Setting Device Status 
 - For each device, the notification can be enabled, disabled, 
 or enabled to a preset schedule. Setting notification to a preset schedule can only be 
 established by the System Administrator. 
 
Notification Number Assignment 
 - You can set up to 3 telephone or 
 beeper numbers to ring when you wish to receive notification calls.
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[6] for Other Features.
3.Press 
[2] to set Message Waiting Notification.The VPS is able to notify you when a new 
message has been recorded in your mailbox. 
You can be notified (1) by message waiting 
lamp on your telephone, or (2) by a call to 
another telephone (e.g., your mobile phone), 
or (3) by your beeper. You can assign time 
frames to each of these devices.
The VPS is also able to notify your beeper 
with the callback number of the party who 
left the message. The telephone number 
stored on the VPS for your beeper must 
include the beeper display command.
Three features can be set for message 
waiting notification: Message Waiting 
Lamp Status, Change Device Status, and 
Assign Telephone Number. These features 
can be set by the System Administrator or at 
a subscribers telephone. Each device has its 
own phone number that must be entered.
For Interview Mailbox Management, Press [1].
To set up Message Waiting Notification, Press [2].
For External Message Delivery, Press [3].
Subscribers
Main Command Menu
1
3
45Other
Features
1Message
Waiting
Notification
Setting Interview
M.B.
ManagementExternal
Message
Delivery23
Change
Device
Status Message
Waiting
Lamp
StatusAssign
Tel. No.
2
6
321 
						

							4.8 Message Waiting Notification
62Special Features
4.To change the Message Waiting Lamp Status, go to Step 5.
To change the Device Status, go to Step 6.
To assign Telephone or Beeper Numbers, go to Step 8. 
5.Press 
[1] to change Message Waiting Lamp Status.
 
Caution: Changing an enabled status (message waiting light will illuminate 
 when message received) will disable (turn off) the message waiting light. 
a)Press 
[1] to change from enabled to disabled or from disabled to enabled.
b)Press 
[2] to accept the change.
6.Press 
[2] to set the device status.
a)Enter the device number.
b)Select the status. To change the Message Waiting Lamp Status, Press [1]
To change the Device Status, Press [2].
To Assign a Telephone or Beeper Numbers, Press [3].
Message Waiting Lamp Notification (status stated - enabled 
or disabled).
To change, Press [1].
To accept, Press [2].
Message Waiting Lamp Notification (status stated - enabled 
or disabled).
To change, Press [1].
To accept, Press [2].
Enter device number one through three.
Device number is (device number stated).
(Device status stated).
To use for scheduling, Press [1].
To use continuously, Press [2].
To use not at all, Press [3]. 
						

							4.8 Message Waiting Notification
Special Features
63
7.To assign telephone or beeper numbers, go to Step 8.
To delete an existing telephone number, go to Step 9.
To change an existing telephone number, go to Step 10.
8.Press 
[3] to assign telephone or beeper numbers.
a)Press 
[1], 
[2], or 
[3] to enter a telephone number for the first time.
b)Enter the telephone number at the completion of the previous message. Press 
[9] or a 
line 
access code  (contact your System Manager if you do not know your code) 
[area code 
- if needed
] 
[7 - digit telephone number]. 
 Enter a pause by entering the telephone number up to the point 
 where the pause must be placed and wait. 
 The options menu will played - Press 
[5] to enter a pause. 
 The options menu will be played again. 
 Press 
[4] to add more digits then complete entry of the telephone number.
c)Press 
[2] to accept the number entered. (The status selected is repeated)
To change the first telephone number, Press [1].
To change the second telephone number, Press [2].
To change the third telephone number, Press [3].
(1st, 2nd, etc.) telephone number is not assigned.
Any digit on the telephone keypad can be used. Enter the 
telephone number and wait. To insert a pause or special 
command, enter the partial number and wait for the options 
menu.
Telephone number is (number entered is stated).
To change, Press [1].
To accept, Press [2].
To review, Press [3].
To add more digits, Press [4].
To insert a pause, Press [5].
To set dial mode, Press [6].
To insert a wait for dial tone, Press [7].
To insert a beeper display command, Press [8]. 
						

							4.8 Message Waiting Notification
64Special Features
d)Press 
[1] or 
[2] for telephone or beeper notification.
9. Press 
[1], 
[2], or 
[3] to delete an existing telephone number.
a)Press 
[3] to delete the number selected.
10. Press 
[1], 
[2], or 
[3] to change an existing telephone number.
a)Press 
[1] to change the number selected.
b)Repeat Step 8 to enter the new number(s).For notification by telephone, Press [1].
For notification by beeper, Press [2].
Ill notify by (beeper or telephone).
(1st, 2nd, etc.) telephone number is (number stated).
To change, Press [1].
To accept, Press [2].
To delete, Press [3].
Telephone number deleted.
(1st, 2nd, etc.) telephone number is (number stated).
To change, Press [1].
To accept, Press [2].
To delete, Press [3]. 
						

							4.9 Interview Mailbox
Special Features
65
4.9 Interview Mailbox
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[6] for Other Features.
3.Press 
[1] for Interview Mailbox Management.
4.To record questions, go to Step 5.
To set answer length, go to Step 6.
To erase a question, go to Step 7.
5.Press 
[1] to record interview questions.An Interview Mailbox plays prerecorded 
questions to callers and records their 
answers. You can record up to 10 questions 
and set the answer lengths from 4 to 32 s. 
The answers are recorded and stored, in 
order, in your mailbox. The answer length 
must be set and questions must be recorded.
 To activate this feature your System 
Manager or System Administrator must 
assign an Interview Mailbox to your 
mailbox.
For Interview Mailbox Management, Press [1].
To set up Message Waiting Notification, Press [2]. 
For External Message Delivery, Press [3].
To record the question, Press [1].
To set the answer length, Press [2].
To erase the question, Press [3].
Subscribers
Main Command Menu
1
3
45Other
Features
1Message
Waiting
Notification
Setting Interview
M.B.
ManagementExternal
Message
Delivery23
Answer
Length Record
QuestionErase
Question
2
6
321 
						

							4.9 Interview Mailbox
66Special Features
a)Press 
[1] to record the first question.
b)Record the question and Press 
[1] to end recording.
c)Repeat Steps 5a to 5b until all questions have been recorded.
6.Press 
[2] to set answer length.
a)Press 
[1] to change the answer length.
b)Select the answer length desired. (No question recorded) or Question # (first question stated).
To change this question, Press [1].
To go to the next question, Press [2].
To skip to the previous question, Press [3].
To go directly to a question, Press [4].
Record the question at the tone.
To end recording, Press [1].
To pause and restart recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ].
(No question recorded) or Question # (first question stated).
Answer length is (answer length stated).
To change the answer length, Press [1].
To skip to the next question, Press [2].
To go back to the previous question, Press [3].
To go directly to a question, Press [4].
For 4 s, Press [1].
For 8 s, Press [2].
For 16 s, Press [3]
For 32 s, Press [4]. 
						

							4.9 Interview Mailbox
Special Features
67
c)Repeat the process for each question.
7.Press 
[3] to erase questions.
a)Press 
[1] to erase the question.
b)Repeat this step for all questions to be erased.Answer length is (answer length stated).
To change the answer length, Press [1].
To skip to the next question, Press [2].
To skip to the previous question, Press [3].
To go directly to a question, Press [4].
(No question recorded) or Question # (first question stated).
To erase this question, Press [1].
To skip to the next question, Press [2].
To skip to the previous question, Press [3].
To go directly to a question, Press [4].
Question erased.
The VPS plays the next question. 
						

							4.10 Live Call Screening
68Special Features
4.10 Live Call Screening
By assigning one of your telephone keys to this feature, you can monitor incoming calls that 
have been forwarded to the Voice Mail Service.
When in the Hands-Free Mode, you can monitor the incoming call through the telephones 
built-in speaker. You can speak with the caller by picking up the handset.
When in the Private Mode, you can monitor the incoming call through the handset after you 
hear the notification tone. You can speak with the caller by pressing the feature key or you can 
stop listening to the message by replacing the handset.
 This feature is available only if your company is using a Panasonic KX-TD series 
 telephone system and if the System Administrator has provided your extension 
 with this feature.
 For detailed information concerning this feature, please refer to the Installation Manual 
for the Panasonic KX-TD series telephone system. 
						

							4.11 Recording a Two-Way Conversation
Special Features
69
4.11 Recording a Two-Way Conversation
By assigning one of the function keys on your telephone to this feature, you can record the 
conversation that you are having. 
You must always notify the other party before you begin recording.
 This feature is available to you only if your company is using a Panasonic KX-TD series 
 telephone system and if the System Administrator has provided your extension 
 with this feature. 
						

							4.11 Recording a Two-Way Conversation
70Special Features