Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							3.4 Sending External Delivery Messages
Sending Messages
41
h)Press 
[2] to accept.
i)Record the message and Press 
[1].
j)Press 
[2] to accept the message.
6.Press 
[2] to send by external message delivery list.
a)Press 
[1] or 
[2] for desired list.
b)Enter the 4 digit password.Telephone number is (number stated).
Password is (password stated).
External delivery message scheduled for (recipient stated).
On (date) at (time stated).
To change the setting, Press [1].
To accept, Press [2].
To review, Press [3].
Please leave a message at the tone.
To end recording, Press [1].
To pause and start recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit Press [ ].
Recording accepted.
Enter delivery list number one or two.
Delivery list number is (list number stated).
Enter the four digit password.
To skip setting the password, Press the pound sign. 
						

							3.4 Sending External Delivery Messages
42Sending Messages
c)Enter the time and Press 
[#].
d)Press 
[1] for AM or 
[2] for PM.
e)Enter the day of the month and Press 
[#].
f)Press 
[2] to accept.
g)Record the message and Press 
[1].
h)Press 
[2] to accept the message Enter the time followed by the pound sign.
Enter [1] for AM or [2] for PM.
Enter the day of the month followed by the pound sign.
Password is (password stated).
External delivery message scheduled on (date stated) at (time 
stated).
To change the setting, Press [1].
To accept, Press [2].
To review, Press [3].
Please leave a message at the tone.
To end recording, Press [1].
To pause and start recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ].
Recording accepted. 
						

							3.4 Sending External Delivery Messages
Sending Messages
43
 Receiving External Delivery Messages
1.
Pick up a call from the VPS.
2.Press 
[1] to receive the message.
3.Enter the password that the sender assigned, if needed, and press 
[#]. 
Receiving the message will be disabled after an incorrect password is entered 3 times.
4.Press
[] to end the call.
 Replying to External Delivery Messages
1.
Same as Receiving External Delivery Messages.
2.Same as Receiving External Delivery Messages.
3.Same as Receiving External Delivery Messages.
4.Press 
[2] to reply to the message.
5.Record the message and press 
[1] to end recording.
6.Press 
[2] to accept.
7.Press 
[1] to make the message private. 
Otherwise, press 
[2]. 
						

							3.5 Checking and Setting External Message Delivery Status
44Sending Messages
3.5 Checking and Setting External Message Delivery 
Status
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[6] for other features.
3.Press 
[3] for External Message Delivery.
4.Press 
[2] to check External Message Delivery status.After recording external delivery messages, 
you can check the delivery schedule or 
review the specified recipients. You can only 
listen to this report only if the messages have 
not yet been delivered. After listening, you 
have the option of deleting messages or 
changing schedules. 
 The System Administrator or the 
System Manager must authorize 
 this feature before it can be used.
For Interview Mailbox Management, Press [1].
To set up Message Waiting Notification, Press [2].
For External Message Delivery, Press [3].
To record a message for external delivery, Press [1].
To check external delivery message status, Press [2].
To set up the mailing list, Press [3].
External delivery message scheduled for (recipient stated) on 
(date stated) at (time stated).
The message is (message stated).
Subscribers
Main Command Menu
1
3
45Other
Features
1Message
Waiting
Notification
Setting Interview
M.B.
ManagementExternal
Message
Delivery
Go to
Step 523
Check
Delivery
Status Record
MessageMailing
List
Setting
2
6
321 
						

							3.5 Checking and Setting External Message Delivery Status
Sending Messages
45
5.Press 
[1] to change the schedule or delete the messages.
6.Press 
[1] to cancel external message delivery or Press 
[2] to change the time and date.  To reschedule, Press [1].
To play the next schedule, Press [2].
To repeat this schedule, Press [3].
To play the previous schedule, Press [4]. 
						

							3.5 Checking and Setting External Message Delivery Status
46Sending Messages 
						

							Special Features47
Section 4
Special Features
This chapter describes how to set up the special 
features for your mailbox.  
						

							4.1 Call Transfer Status
48Special Features
4.1 Call Transfer Status
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[4] for Automated Attendant Status.
3.Press 
[1] to set the Call Transfer Status.
4.Choose the option desired. Only one Call Transfer Status can be selected. A confirming 
message will be played after the selection has been made.
 
Call Blocking 
 - Blocks all incoming calls to your extension.
 
Call Screening 
 - Allows you to hear the callers name before answering the call.This feature is used to specify how the VPS 
should handle a call when a caller reaches 
your extension. The following options are 
available: Call Blocking, Call Screening, 
Intercom Paging, Calling a Beeper, or 
Disable All Transfer Services.
 The Intercom Paging feature is 
available 
 only if your company is using a 
Panasonic KX-TD series telephone 
system.
To set Call Transfer Status, Press [1].
To set up Covering Extension, Press [2].
To set Message Reception Mode, Press [3].
To set Incomplete Handling Status, Press [4].
The Current Call Transfer Status is (current status is stated).
To enable Call Blocking, Press [1].
To enable Call Screening, Press [2].
To enable Intercom Paging, Press [3].
To enable Beeper Access, Press [4].
To disable All Transfer Services, Press [5].
Subscribers
Main Command Menu
12
3
45
6Automated
Attendant
Status
14Message
Reception
Mode23Covering
Extension
Setting Call
Transfer 
StatusIncomplete
Handling
Status
12345Call
BlockingCall
ScreeningIntercom
PagingCalling
a BeeperDisable
All Transfer
Services 
						

							4.1 Call Transfer Status
Special Features
49
 
Intercom Paging 
 - Pages you over the Intercom Paging System when the voice mail is holding 
or transferring a call for you.
 
Beeper Access 
 - VPS will call you on your beeper when you have a message. 
 The beeper displays the callers callback number on the LCD.
 
Disable All Transfer Services 
 - Disables any transfer services previously selected. 
						

							4.2 Covering Extension
50Special Features
4.2 Covering Extension
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[4] for Automated Attendant Status.
3.To set up a covering extension, go to Step 4.
To change a previously assigned covering extension, go to Step 5.
4.Press 
[2] to set up a covering extension when one has not been previously assigned.
a)Enter the extension number.The caller goes to the covering extension in 
2 ways. One way is via the Automated 
Attendant Service when the Incomplete Call 
Handling Status has enabled Covering 
Extension Transfer Status (see 
4.3 Incomplete Call Handling Status). The 
second way is during a Personal Greeting 
announcement — if the caller pressed [0] 
while a Personal Greeting is played, he is 
sent to the covering extension, or an 
operator (if the covering extension is not 
specified).
 The caller will not know to press [0] 
for transfer to your covering extension. 
Therefore, the caller must be instructed. 
For example, you might record the Busy 
greeting in this way: Hi, this is Cindy. 
Sorry, but I am busy with another call 
right now. If you press zero now, you will 
be transferred to my secretary. 
Otherwise, please leave a message after 
you hear the tone.
To set Call Transfer Status, Press [1].
To set up Covering Extension, Press [2].
To set Message Reception Mode, Press [3].
To set Incomplete Handling Status, Press [4].
Covering extension not assigned,
Enter extension number.
Subscribers
Main Command Menu
12
3
45
6Automated
Attendant
Status
14Message
Reception
Mode23Covering
Extension
Setting Call
Transfer 
StatusIncomplete
Handling
Status