Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							1.2 Recording Personal Greetings
Mailbox Setup
11
b)Record the greeting at the tone and Press 
[1].
c)Press 
[2] to accept the message recorded.
 When 
[2] is selected, the VPS will not play the accepted message. 
6.To change a greeting:
a)Press 
[1], 
[2], or 
[3] from the previous menu.
b)Press 
[1] to change the greeting. (No Answer) (Busy) or (After Hours) Greeting is not 
recorded.
Record greeting at the tone.
To end recording, Press [1].
To pause and start recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ].
Recording accepted.
To change the No Answer Greeting, Press [1].
To change the Busy Signal Greeting, Press [2].
To change the After Hours Greeting, Press [3].
(No Answer) (Busy) or (After Hours) Greeting is: 
__________(message played).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Record greeting at the tone.
To end recording, Press [1].
To pause and start recording, Press [2]. 
						

							1.2 Recording Personal Greetings
12Mailbox Setup
c)Repeat Steps 5b and 5c.
 When 
[2] is selected, the VPS will not play the accepted message. 
7.To erase a greeting:
a)Press 
[1], 
[2], or 
[3] from the previous menu.
b)Press 
[3] to erase the greeting without re-recording. (No Answer) (Busy) or (After Hours) Greeting is: 
__________(message played).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Greeting erased.
Be sure to exit from the menu 
AFTER the greeting is accepted. Otherwise the greeting will 
not be stored. 
By system default, the maximum length of a personal greeting is 16 s. If you need more time, 
ask your System Administrator or System Manager to increase the upper bound.
If you change the greeting, follow the steps in TO RECORD FOR THE FIRST TIME to 
re-record.
It is recommended that you mention your name in each personal greeting, because the 
regular announcement of name (1.4 Recording Your Name) will be suppressed. 
						

							1.3 Setting, Changing and Clearing Your Password
Mailbox Setup
13
1.3 Setting, Changing and Clearing Your Password
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[5] for Mailbox Management.
3.To set a password for the first time, go to Step 4.
To change an existing password, go to Step 5. 
To clear a password, go to Step 6.
4.Press 
[2] to enter the password for the first time.
a)Enter the password and Press 
[#].
b)Press 
[2] to accept the password.
5.Press 
[2] at the Mailbox Management Menu, to change an existing password.The VPS provides the option of assigning a 
password to your mailbox to protect the 
messages stored there from unauthorized 
access. A password should be no longer than 
8 digits (using the keys 0-9). You can change 
your password at any time. When setting 
your password, avoid using obvious number 
combinations. If you forget your password, 
have your System Administrator or System 
Manager clear it. You may then set a new 
one.
To change the Personal Greeting, Press [1].
To change the Password, Press [2].
To change the Owners Name, Press [3].
To set the Group Distribution List, Press [4].
Password not assigned.
Enter your password followed by the pound sign [#].
Password is (password stated).
To change, Press [1].
To accept, Press [2].
Subscribers
Main Command Menu
12
3
5 4
6Mailbox
Management
34Change
Owners
Name12Change
Password Change
Personal
GreetingGroup
Distribution
List
Setting
Go to
Step 3 
						

							1.3 Setting, Changing and Clearing Your Password
14Mailbox Setup
a)Press 
[1] to change the password.
b)Enter the new password and Press 
[#].
c)Press 
[2] to accept the new password entered.
6.Press 
[2] to clear an existing password (no password assigned).
a)Press 
[1] to change the password.
b)Press 
[#] to clear the password.
c)Press 
[2] to accept the password as not assigned. Password is (password stated).
To change, Press [1].
To accept, Press [2].
Enter your password followed by the pound sign [#].
To skip setting the password, Press the pound sign [#].
Password is (password stated).
To change, Press [1].
To accept, Press [2].
Password is (password stated).
To change, Press [1].
To accept, Press [2].
Enter your password followed by the pound sign [#].
To skip setting the password, Press [#].
Password not assigned.
To change, Press [1].
To accept, Press [2]. 
						

							1.4 Recording Your Name
Mailbox Setup
15
1.4 Recording Your Name
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[5] for Mailbox Management.
3.To record the owners name for the first time, go to Step 4.
To change an existing owners name, go to Step 5.
To erase an existing owners name, go to Step 6.
4.Press 
[3] to record the owners name for the first time.
a)State your name at the tone.This recording informs callers that they have 
reached the correct mailbox (for example, 
when transferring a message to a subscriber, 
they will hear the subscribers name). In 
addition, if a caller does not know the 
mailbox number and specifies the mailbox 
by entering the first 3 or 4 letters of the 
owners name, the VPS will announce a 
series of recorded names which the caller 
may select.
To change the Personal Greeting, Press [1]
To change the Password, Press [2].
To change the Owners Name, Press [3].
To set the Group Distribution List, Press [4].
Owners name is not recorded.
Record owners name at the tone.
Owners name is (name stated).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Subscribers
Main Command Menu
12
3
5 4
6Mailbox
Management
14Change
Owners
Name3 2Change
Password Change
Personal
GreetingGroup
Distribution
List
Setting
Go to
Step 3 
						

							1.4 Recording Your Name
16Mailbox Setup
b)Press 
[2] to accept the name.
5.Press 
[3] to change an existing owners name.
a)Press 
[1] to change the name.
b)Clearly state the name at the tone.
c)Press 
[2] to accept the new name.
6.Press 
[3] to erase an existing owners name.
a)Press 
[3] to erase the owners name. Owners name is (name stated).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Record owners name at the tone.
Owners name is (name stated).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Owners name is (name stated).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Owners name erased. 
						

							1.5 Service Access Commands
Mailbox Setup
17
1.5 Service Access Commands
Before routinely using the VPS, you should familiarize yourself with the Service Access 
Commands shown in Appendix A.
The most important ones are the following:
#6 -Pressing this during system prompts activates Voice Mail Service. It prompts you for a 
mailbox number and then you can record a message. You can also press   and then your 
own mailbox number. In this case, you can log into your mailbox.
#8 -Pressing this during system prompts activates Automated Attendant Service. It prompts 
you for an extension number and then attempts to call your party. If he cannot take the 
call, the VPS will take some suitable action.
Note: If you call the extension directly, the VPS cannot help you.
-Pressing this during system prompts takes you to the previous VPS menu. If you seem to 
be stuck in an infinite loop, use this command to get you out. 
						

							1.5 Service Access Commands
18Mailbox Setup 
						

							Receiving Messages19
Section 2
Receiving Messages
This chapter explains how to access and manage 
received messages. 
						

							2.1 Receiving Messages
20Receiving Messages
2.1 Receiving Messages
1.Log in the Main Command Menu.
2.Press 
[1] to access the Receive Message Menu.
An abbreviated menu is played first:
Press 
[0] or wait and allow the full menu to be played.The VPS plays both the new and saved 
messages that are in your mailbox along 
with the date, time, and sender information 
pertaining to each message.
You have _____new messages.
(Main Command Menu played)
You have _____message(s).
New/Old Message (1st message played).
Message recorded on (date started) at (time stated).
To repeat this message, Press [1].
To play the next message, Press [2].
To erase this message, Press [3].
To transfer this message, Press [7].
For Help, Press [0].
To repeat this message, Press [1].
To replay the previous message, Press [1] twice.
To play the next message, Press [2].
To erase this message, Press [3].
To reply to this message, Press [4].
To rewind, Press [5].
To fast forward, Press [6].
To transfer this message, Press [7].
To message scan, Press [8].
Subscribers
Main Command Menu
12
3
45
6Receive
Message
Go to
Step 3