Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							4.2 Covering Extension
Special Features
51
b)Press 
[2] to accept the covering extension entered.
5.Press 
[1] to change a previously assigned covering extension.
a)Press 
[1] to change the extension number.
b)Enter the new extension number.
c)Press 
[2] to accept the new covering extension number. Covering extension is (assigned extension stated).
To change, Press [1].
To accept, Press [2].
To delete, Press [3].
Covering extension is (assigned extension stated).
To change, Press [1].
To accept, Press [2].
To delete, Press [3].
Enter extension number.
Covering extension is (covering extension stated).
To change, Press [1].
To accept, Press [2].
To delete, Press [3]. 
						

							4.3 Incomplete Call Handling Status
52Special Features
4.3 Incomplete Call Handling Status
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[4] for Automated Attendant Status.
3.Press 
[4] to set the Incomplete Handling Status.
4.Press 
[1] to change or 
[2] to accept after
 selecting any of the above options.Calls are considered incomplete if there is 
no answer or if the line is busy. The 
Incomplete Call Handling Status has 6 
options: (1) record a message from the 
caller; (2) transfer the caller to a covering 
extension; (3) page the mailbox owner by 
intercom (Intercom Paging); (4) notify the 
mailbox owner via a beeper; (5) transfer the 
caller to the operator; or (6) let the caller try 
another extension.
 The Intercom Paging feature is available 
only if your company is using a Panasonic 
KX-TD series telephone system.
To set Call Transfer Status, Press [1].
To set up Covering Extension, Press [2].
To set Message Reception Mode, Press [3].
To set Incomplete Handling Status, Press [4].
To set Leaving a Message Status, Press [1].
To set Covering Extension Transfer Status, Press [2].
To set Intercom Paging Status, Press [3].
To set Beeper Access Status, Press [4].
To set Operator Transfer Status, Press [5].
To set Returning to Top Menu Automated Attendant Service 
Status, Press [6]. 
Subscribers
Main Command Menu
12
3
45
6Automated
Attendant
Status
1Message
Reception
Mode4
3Covering
Extension
Setting Call
Transfer 
StatusIncomplete
Handling
Status2
12
3
6
45Leave
MessageCovering
Ext.
TransferIntercom
PagingBeeper Operator
TransferReturn to 
A.A. Service
Top Menu 
						

							4.4 Message Reception Mode
Special Features
53
4.4 Message Reception Mode
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[4] for Automated Attendant Status.
3.Press 
[3] to set the Message Reception Mode.
4.Press 
[1] to change the current setting.
(Interview Mode or Message Recording Mode) This feature is used to direct callers to either 
your regular or interview mailbox. This 
mode is effective only for Incomplete Call 
Handling Service (when the subscribers 
line is busy, or he cannot take the call, or 
when he has enabled Call Blocking).
 Not all subscribers have an interview 
mailbox. 
 The System Administrator or the System 
Manager must assign an interview 
mailbox.
To set Call Transfer Status, Press [1].
To set up Covering Extension, Press [2].
To set Message Reception Mode, Press [3].
To set Incomplete Handling Status, Press [4].
Message Reception Mode is Message Recording Mode
To change, Press [1].
To accept, Press [2].
Subscribers
Main Command Menu
12
3
45
6Automated
Attendant
Status
14Message
Reception
Mode3 2Covering
Extension
Setting Call
Transfer 
StatusIncomplete
Handling
Status
Go to
Step 4 
						

							4.5 Personal Group Distribution Lists
54Special Features
4.5 Personal Group Distribution Lists
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[5] for Mailbox Management.
3.Press 
[4] to set the Group Distribution List.
4.Enter a group number 
[1-4].
5.Press 
[1] to record a group name.A Personal Group Distribution List is used 
to send the same message to several 
mailboxes in a single operation. Up to 4 lists 
can be maintained with each list containing 
up to 20 mailbox members.
To change the personal greeting, Press [1].
To change the password, Press [2].
To change the owners name, Press [3].
To set the Group Distribution List, Press [4].
Enter a group number (1 through 4).
Group number (group number stated).
Group name not recorded.
This group has no members.
To change the group name, Press [1].
To add group members, Press [2].
Subscribers
Main Command Menu
12
3
5 4
6Mailbox
Management
3Change
Owners
Name12Change
Password Change
Personal
GreetingGroup
Distribution
List
Setting
Group No.
34Delete
Members12Add
Members Change
Group
NameReview
List
4 
						

							4.5 Personal Group Distribution Lists
Special Features
55
a)Clearly state the group name at the tone.
b)Press 
[2] to accept the name entered.
6.Press 
[2] to add group members.
a)Enter the mailbox number of the first member.
b)Press 
[2] to add the member to the list.
c)Press 
[1] to add more members.
d)Enter the mailbox number of the next member. Group name not recorded.
Record the group name at the tone.
(The group name is stated)
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
To change the group name, Press [1].
To add group members, Press [2].
You can add up to ____ more members.
Enter the mailbox number.
(The mailbox number and name are stated)
To change, Press [1].
To add, Press [2].
To add more members, Press [1].
To end, Press [2].
You can add up to _____ more members.
Enter the mailbox number. 
						

							4.5 Personal Group Distribution Lists
56Special Features
e)Press 
[2] to add the mailbox entered to the list, or to end.
f)Continue adding more members by Pressing 
[1], or end the procedure by Pressing 
[2]. (The mailbox number and name are stated)
To change, Press [1].
To add, Press [2].
To add more numbers, Press [1].
To end, Press [2]. 
						

							4.6 Deleting Group Distribution Members
Special Features
57
4.6 Deleting Group Distribution Members
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[5] for Mailbox Management.
3.Press 
[4] to set the Group Distribution List.
4.Enter the group number 
[1-4].This feature is used to delete group members 
from a Group Distribution List. Members 
can be deleted individually or they can all be 
deleted at the same time.
Enter a group distribution number 1 through 4.
Group number (number stated) (group name stated).
Mailbox (1st mailbox number stated) (mailbox owner name 
stated). 
Mailbox (2nd mailbox number stated) (mailbox owner name 
stated). 
(Remaining mailbox numbers and names stated until number 
list is complete). 
Subscribers
Main Command Menu
12
3
5 4
6Mailbox
Management
3Change
Owners
Name12Change
Password Change
Personal
GreetingGroup
Distribution
List
Setting
Group No.
34Delete
Members12Add
Members Change
Group
NameReview
List
Go to
Step 6
4 
						

							4.6 Deleting Group Distribution Members
58Special Features
5.Press 
[3] to delete group member.
6.Press 
[1] to delete all group members.
7.Press 
[2] to delete individual mailboxes from the distribution list.
a)Press 
[1] to delete the stated mailbox.
b)Repeat this procedure until all desired members have been deleted. To change the group name, Press [1].
To add group member, Press [2].
To delete group member, Press [3].
To review this group, Press [4].
To delete all group members, Press [1].
Otherwise Press [2].
This group has no members.
To change the group name, Press [1].
To add group members, Press [2].
Mailbox (1st mailbox number stated) (group name stated).
To delete, Press [1].
To play the next, Press [2].
(Message and menu choices repeated for each mailbox.)
Group member deleted. 
						

							4.7 Deleting Group Distribution Lists
Special Features
59
4.7 Deleting Group Distribution Lists
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[5] for Mailbox Management.
3.Press 
[4] to set the Group Distribution List.
4.Enter a group number 
[1-4].
5.Press 
[1].This feature is used to delete a group 
distribution list.
 To delete a group distribution list, 
 first delete all group members. 
 (See 4.6 Deleting Group Distribution 
Members.)
Enter a group distribution number 1 through 4.
This group has no members.
To change the group name, Press [1].
To add group members, Press [2].
To delete group members, Press [3].
To review this group, Press [4].
Subscribers
Main Command Menu
12
3
5 4
6Mailbox
Management
3Change
Owners
Name12Change
Password Change
Personal
GreetingGroup
Distribution
List
Setting
Group No.
34Delete
Members12Add
Members Change
Group
NameReview
List
Go to
Step 6
4 
						

							4.7 Deleting Group Distribution Lists
60Special Features
6.Press 
[3] to erase the group name. (Group name stated).
To change, Press [1].
To accept, Press [2].
To erase, Press [3].
Group name erased.