Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							2.1 Receiving Messages
Receiving Messages
21
3.Select the appropriate message option.
 
Repeat Messages 
 - Press 
[1] to listen to the current message again.
 
Replaying the Previous Message 
 - Press 
[1] twice while receiving a message to listen to the previous message. 
 
Playing the Next Message  
 - Press 
[2] while receiving a message to listen to the next message.
 
Erase 
 - Press 
[3] after receiving a message to erase it. (See Erasing Messages)
 
Reply 
 - Press 
[4] after receiving a message to send a reply. (See Replying to Messages)
 
Rewind 
 - Press 
[5] after receiving a message to listen to it again.
 
Fast Forward  
 - Press 
[6] while receiving a message to fast forward to the end.
 
Transfer 
 - Press 
[7] after receiving a message to transfer it to another subscriber. 
 (See Message Transfer)
 
Scan 
 - Press 
[8] to listen to the first 4 s of each message. While scanning, you have these 
options:
Option 3 - To play the entire message, is only available once. Selecting this option a 
second time will erase the message.These are the brief segments of your messages.
To replay the previous message, Press [1].
To play the next message, Press [2].
To play the entire message, Press [3]. 
						

							2.2 Replying to Messages
22Receiving Messages
2.2 Replying to Messages
1.Same as Receiving Messages.
2.Same as Receiving Messages (to access the Receive Message Menu). 
3.Press 
[4] to reply to the message.
 When a message cannot be replied to you will hear this prompt: 
 
 Sorry, you cannot reply. The message sender is unknown.
4.Press 
[2] to record a message.
 If paused, the recording must be restarted within 20 s or the
VPS will stop recording automatically.
a)Record the message and Press 
[1].
b)Press 
[2] to accept the message.This feature allows you to reply to messages 
that have been sent by other subscribers 
through their mailboxes.
You can reply only to messages that 
were transferred to you, or originated as 
Delivering Messages to Other 
Subscribers.
Please leave a message at the tone.
To end recording, Press [1].
To pause and restart recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ].
Subscribers
Main Command Menu
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Repeat
NextErase Reply Transfer Help
Receive
Message
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Step 4 
						

							2.2 Replying to Messages
Receiving Messages
23
5.Press 
[1] to set delivery time.
a)Press 
[1] to set delivery time (if desired).
For example: 5:00 is entered as [5] and [#]. 5:15 is entered as [515] [#].
b)Enter the time and Press 
[#].
c)Press 
[1] for AM or 
[2] for PM.
6.Enter the day of the month and Press 
[#].
a)Press 
[2] to accept the message.
7.Press 
[1] to make the message private or 
[2] to return to the main menu. Recording accepted.
To set deliver time or make this message private, Press [1].
To accept, Press [2].
To set delivery time, Press [1].
For immediate delivery, Press [2].
Enter the time followed by the pound sign.
For Hellp, Press [0].
Enter [1] for AM or [2] for PM.
Enter day of the month followed by the pound sign.
This message will be delivered on (date stated) at (time 
stated). 
To change, Press [1].
To accept, Press [2].
To make this message private, Press [1].
Otherwise, Press [2]. 
						

							2.3 Message Transfer
24Receiving Messages
2.3 Message Transfer
1.Same as Receiving Messages.
2.Same as Receiving Messages (to access the Receive Message Menu).
3.Press 
[7] to transfer the message.
4.Enter the mailbox of the intended recipient.
 You can also specify a Personal or a System Group Distribution List instead of an 
individual mailbox by entering the number of the list. If you use a Personal Group 
Distribution List, press [#] after the list number. Personal Group Distribution Lists must 
be created before they can be used. (See 4.5 Personal Group Distribution Lists.) To use 
a System Group Distribution List, check with the System Administrator to ensure that a 
list exists within the VPS.
Option 1:
a)Enter the mailbox number on the telephone keypad.This function allows you to transfer 
messages to other mailboxes.
 If the message has been assigned 
 as private, it cannot be transferred 
 to other mailboxes.
Enter the destination mailbox number.
To enter by name, Press [#] and [1].
Subscribers
Main Command Menu
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Repeat
NextErase Replay Transfer Help
Receive
Message
Mailbox No.
XXXX
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470
1
Accept
Change
Repeat
M.B. Info.Cancel
Transfer32
1234Transfer
Transfer
W. CommentAdd
M.B.Review
Mailing
ListCancel
Tansfer
Go to
Step 6 
						

							2.3 Message Transfer
Receiving Messages
25
b)Press 
[2] to accept the mailbox number entered.
Option 2:
a)Press 
[#] and 
[1] to access the mailbox by name.
b)Enter the first 3 or 4 letters of the persons last name.
c)Press 
[1] to accept the mailbox stated.
5.Press 
[2] to transfer with comment. Mailbox (mailbox number stated).
(Owner stated)
To change, Press [1].
To accept, Press [2].
To repeat, Press [3].
To transfer, Press [1].
To transfer with comment, Press [2].
To add a new mailbox number, Press [3].
To review the mailing list, Press [4].
Enter the first three or four letters of the persons last name.
For Q, Press [7].
For Z, Press [9].
Mailbox (mailbox number stated).
(Owner stated)
To accept, Press [1].
For the next name, Press [2].
To repeat this name, Press [3].
To enter a new name or mailbox, Press [ ].
To transfer, Press [1].
To transfer with comment, Press [2].
To add a new mailbox number, Press [3].
To review the mailing list, Press [4]. 
						

							2.3 Message Transfer
26Receiving Messages
 When paused, the recording must be restated within 20 s 
 or the VPS will stop recording automatically.
6.Record a comment and Press 
[1].
7.Press 
[2] to accept the message and terminate the activity or make another selection from 
the Receive Message Menu.
 No acknowledgment will be given that the message has been transferred. State your comment at the tone.
To end recording, Press [1].
To pause and restart recording, Press [2].
To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ]. 
						

							2.4 Erasing Messages
Receiving Messages
27
2.4 Erasing Messages
1.Same as Receiving Messages.
2.Same as Receiving Messages.
3.Press 
[3] to erase messages.
 Messages are erased one at a time. 
 After a message is erased, you will hear the following prompt:
If all messages have been erased, you will hear:You can erase messages during playback. 
Erased messages cannot be recovered.
 The VPS will automatically erase 
 messages after a specified number of 
days. 
 Your System Manager controls 
 the number of days that messages 
 will be maintained.
The message erased.
To play the next message, press 2.
All messages erased.
Subscribers
Main Command Menu
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6Erase Reply Transfer Help Repeat Next Receive
Message12
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							2.5 Accessing Your Mailbox from an Outside Telephone
28Receiving Messages
2.5 Accessing Your Mailbox from an Outside 
Telephone
This procedure is used when checking your messages remotely or when replying to a message 
waiting notification call (by beeper or telephone).
1.Call the Voice Processing System from an outside telephone.
2.Press 
[#] 
[6] (Important - Press Keys Slowly).
3.Press 
[] and enter your mailbox number. 
4.Enter your password and Press 
[#].
5.Press 
[1] to receive your messages.
6.Review your messages.
 Press 
[#] 
[8] to access/call another extension.
 Press 
[0] to reach the operator.
 Press 
[#] 
[9] to exit the VPS. Please enter your partys mailbox number.
Enter your password followed by the pound sign.
You have _________new messages.
To Receive the Message, Press [1].
To Deliver a Message, Press [2].
To Check the Mailbox Distribution, Press [3].
For Automated Attendant Status, Press [4].
For Mailbox Management, Press [5].
For Other Features, Press [6].
To End this Call, Press [  ]. 
						

							Sending Messages29
Section 3
Sending Messages
This chapter tells you how to send messages, including 
recording and delivery. 
						

							3.1 Delivering Messages to Other Subscribers
30Sending Messages
3.1 Delivering Messages to Other Subscribers
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[2] for Message Delivery.
3.Enter the mailbox of the intended recipient.
 You can also specify a Personal or a System Group Distribution List instead of an 
individual mailbox by entering the number of the list. If you use a Personal Group 
Distribution List, press [#] after the list number. Personal Group Distribution Lists must 
be created before they can be used. (See 4.5 Personal Group Distribution Lists.) To use 
a System Group Distribution List, check with the System Administrator to ensure that a 
list exists within the VPS.
Option 1:
a)Enter the mailbox number on the telephone keypad.
b)Press 
[2] to accept the mailbox number entered.This feature is used when sending the same 
message to several subscribers.
Enter your partys mailbox number.
To enter by name, Press [#] and [1].
Mailbox (mailbox number stated).
To change, Press [1].
To accept, Press [2].
To repeat, Press [3].
To record a message, Press [1].
To add a new mailbox number, Press [2].
To review the mailing list, Press [3].
Subscribers
Main Command Menu
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6Deliver
Message
Mailbox No.
XXXXGo to 
Step 4