Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Subscribers Guide

							3.1 Delivering Messages to Other Subscribers
Sending Messages
31
Option 2:
a)To enter the mailbox by name, Press 
[#] and 
[1].
b)Enter the first 3 or 4 letters of the persons last name.
c)Press 
[1] to accept the mailbox stated.
4.To record a message, go to Step 5.
To add a new mailbox number, go to Step 6.
To review the mailing list, go to Step 7.
5.Press 
[1] to record a message.
 If paused, the recording must be restated within 20 s or
 the VPS will stop recording automatically.
a)Record the message and Press 
[1]. Enter the first three or four letters of the persons last name.
For Q, Press [7].
For Z, Press [9].
Mailbox (mailbox number stated).
To accept, Press [1].
For the next name, Press [2].
To repeat this name, Press [3].
To enter a new name or mailbox, Press [ ].
To record a message, Press [1].
To add a new mailbox number, Press [2].
To review the mailing list, Press [3].
Please leave a message at the tone.
To end recording, Press [1].
To pause and restart recording, Press [2]. 
						

							3.1 Delivering Messages to Other Subscribers
32Sending Messages
b)Press 
[2] to accept the message.
 You can deliver your message immediately after recording by pressing 
[2]. 
c)Press 
[1] to set delivery time.
d)Press 
[1] to set delivery time.
 For example: 5:00 is entered as [5] and [#]. 5:15 is entered as [515] [#].
e)Enter the time and Press 
[#].
f)Press 
[1] for AM or 
[2] for PM.
g)Enter the day of the month and Press 
[#].  To review, Press [1].
To accept, Press [2].
To erase and try again, Press [3].
To add, Press [4].
To erase and exit, Press [ ].
Recording accepted.
To set delivery time and / or make this message private, Press 
[1].
To accept, Press [2].
To set delivery time, Press [1].
For immediate delivery, Press [2].
Enter the time followed by [#].
For Help, Press [0]
Enter [1] for AM or [2] for PM.
Enter day of the month followed by the pound sign. 
						

							3.1 Delivering Messages to Other Subscribers
Sending Messages
33
h)Press 
[2] to accept the message.
i)Press 
[1] to make the message private, or 
[2] to return to the main menu.
6.Press 
[2] to add a new mailbox number, and repeat Step 3.
 You can specify a maximum of 20 mailboxes as destinations.
7.Press 
[3] to review the mailing list. This message will be delivered on (date stated) at (time 
stated).
To change, Press [1].
To accept, Press [2].
To make this message private, Press [1].
Otherwise, Press [2].
Mailbox (mailbox number stated).
To record a message, Press [1].
To add a new mailbox number, Press [2].
To review the mailing list, Press [3]. 
						

							3.2 Checking Mailbox Distribution
34Sending Messages
3.2 Checking Mailbox Distribution
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[3] to check distribution status.
3.Press 
[3] to cancel the message or delete verification.
4.Press 
[1] to delete distribution verification of the first message stated.
5.Press 
[2] to cancel message delivery.This function allows you to check the status 
of messages, which you have recorded in 
your mailbox, for delivery to other 
mailboxes.
 You can check the delivery status of 
up to 84 message transmissions.
(Number of messages stated) to verify.
Message received on (date stated).
At (time stated) for (mailbox number stated).
(Status of message - whether or not received, is stated).
To play this message, Press [1].
To check the previous message, Press [1] twice.
To check the next message, Press [2].
To cancel this message or verification, Press [3].
To delete distribution verification of this message, Press [1].
To cancel message delivery, Press [2].
Verification deleted.
(Distribution status menu repeated).
Subscribers
Main Command Menu
1
45
6Check
M.B.
Distribution
Go to
Step 32
3 
						

							3.2 Checking Mailbox Distribution
Sending Messages
35
Message delivery canceled.
(Distribution status menu repeated). 
						

							3.3 Setting up an External Message Delivery List
36Sending Messages
3.3 Setting up an External Message Delivery List
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[6] for other features.
3.Press 
[3] for External Message Delivery.
4.Press 
[3] to set up the mailing list.
5.Press 
[1] or 
[2] to choose the delivery list.
 Up to two delivery lists can be established.Setting up an External Message Delivery 
List lets you send the same message to 
several people outside of the system with a 
single operation. Up to 2 lists can be 
maintained at the same time, and each list 
can contain up to 8 members.
 The System Administrator or the 
System Manager must authorize 
 this feature before it can be used.
For Interview Mailbox Management, Press [1].
To set up Message Waiting Notification, Press [2].
For External Message Delivery, Press [3].
To record a message for external delivery, Press [1].
To check external delivery message status, Press [2].
To set up the mailing list, Press [3].
Enter delivery list number one or two.
Subscribers
Main Command Menu
1
3
45Other
Features
1Message
Waiting
Notification
Setting Interview
M.B.
ManagementExternal
Message
Delivery
Go to
Step 5
23
1Check
Delivery
Status Record
MessageMailing
List
Setting23
2
6 
						

							3.3 Setting up an External Message Delivery List
Sending Messages
37
6.Press 
[1] to add members to the list.
 Up to 8 members can be entered on each list.
7.Enter the telephone number at the completion of the previous message. Press 
[area code –
if needed
] [telephone number].
8.Press 
[2] to accept the telephone number entered.
9.Record the recipients name and wait.
10. Press 
[2] to add more members or to end. Delivery list number is (number selected is stated).
This group has no members (if members not entered).
To add a new member, Press [1].
You can add up to (number of entries remaining) more 
members.
Any digit on the telephone keypad can be used.
Enter the telephone number and wait.
To insert a pause or special command, enter the partial 
number and wait for the options menu. 
Telephone number is (telephone number stated).
To change, Press [1].
To accept, Press [2].
To review, Press [3].
To add more digits, Press [4].
To insert a pause, Press [5].
To set dial mode, Press [6].
To insert a wait for dial tone, Press [7].
Record the recipients name at the tone.
Telephone number is (telephone number stated).
(Recipients name stated)
To change, Press [1].
To add, Press [2]. 
						

							3.3 Setting up an External Message Delivery List
38Sending Messages
11. Press 
[2] and hang-up to end this procedure. Press 
[1] to continue adding members, and 
repeat the procedure.
12. To delete members from the list, repeat Steps 1 through 5.
a)Press 
[2] to delete members from the list.
b)Press 
[1] to delete all group members.
c)Press 
[2] to delete individual group members.
d)Press 
[1] to delete. To add more members, Press [1].
To end, Press [2].
To delete all group members, Press [1].
Otherwise, Press [2].
This group has no members.
Telephone number is (telephone number stated).
(Recipients name stated).
To delete, Press 1.
To play next, Press 2.
Group member deleted. 
						

							3.4 Sending External Delivery Messages
Sending Messages
39
3.4 Sending External Delivery Messages
1.Log in to your mailbox to access the Main Command Menu.
2.Press 
[6] for other features.
3.Press 
[3] for External Message Delivery.
4.Press 
[1] to record a message for external message delivery.
5.Press 
[1] to send to 1 recipient.This feature is used to record and send 
external delivery messages.
 The System Administrator or the 
System Manager must authorize 
 this feature before it can be used.
For Interview Mailbox Management, Press [1].
To set up Message Waiting Notification, Press [2].
For External Message Delivery, Press [3].
To record a message for external delivery, Press [1].
To check external delivery message status, Press [2].
To set up the mailing list, Press [3].
To send to one recipient, Press [1].
To send by mailing list, Press [2].
Subscribers
Main Command Menu
1
3
45Other
Features
1Message
Waiting
Notification
Setting Interview
M.B.
ManagementExternal
Message
Delivery
Go to
Step 523
Check
Delivery
Status Record
MessageMailing
List
Setting2
2
6
3
1 
						

							3.4 Sending External Delivery Messages
40Sending Messages
a)Enter the telephone number at the completion of the previous message. Press 
[area code 
– if needed
] [telephone number].
b)Press 
[2] to accept the number.
c)Enter a 4 digit password or Press 
[#].
d)Record the recipients name at the tone.
e)Enter the time and Press 
[#].
f)Press 
[1] for AM or 
[2] for PM.
g)Enter the day of the month and Press 
[#]. Any digit on the telephone keypad can be used.
Enter the telephone number and wait.
To insert a pause or special command, enter the partial 
number and wait.
Telephone number is (telephone number stated).
To change, Press [1].
To accept, Press [2].
To review, Press [3].
Enter the four digit password.
To skip setting the password, Press the pound sign.
Record recipients name at the tone.
Enter the time followed by the pound sign.
To deliver now, press only the pound sign.
For help, Press [0].
Enter [1] for AM or [2] for PM.
Enter the day of the month followed by the pound sign.