Panasonic Kx Fpc165 Operating Instructions Manual

							Feature & Display
Features Summary
81
CodeSettingsHow the unit operates
#13Setting the dialing mode
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
MODE=TONE[±]
TONE
PULSE
(The default setting is in bold type.)
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
You can select the ringer pattern. The
selected 
ringer patternwill sound
while setting.#17Setting the ringer pattern
RINGER PATTERN
MODE=A[±]
A
B
C
“VOX”: Unlimited
“1 MIN”: Up to 1 minute
ID = 1111.Follow steps 1 and 2 on page 80.
2.Enter any 3-digit number except a
number using 0 or 7.
3.Press .
4.Press .
MENU
SET
VOX
1 MIN
#10Changing the incoming message
recording time
RECORDING TIME
MODE=VOX[±]
Setting the remote operation ID
REMOTE TAD ID
ID=111
#11
“
LETTER”: Letter or legal size paper
= Paper width is 216 mm (81⁄2)
“A4”: A4 size paper
= Paper width is 210 mm (81⁄4)
#16Setting the recording paper size
PAPER SIZE
=LETTER[±]
LETTER
A4 
						

							Feature & Display
Features Summary
82
Advanced features!
How to set menu options
Programming table
Code
#22Setting the journal report to print
automatically
AUTO JOURNAL
MODE=ON[±]
ON
OFF
To send a document:
1.Insert the document.
2.Follow steps 1 and 2 above.
3.
Press or to select “ON”.
4.Press .
5.Enter the fax number.
6.Press .
7.Enter the transmission start time.
Press to select “AM” or “PM”.
8.Press .
9.Press .
lTo cancel after programming,
press then 
.SETSTOP
MENU
SET
SET
SET
“NEXTFAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
lThis feature is not available for
broadcast transmission.
lThe calling charge may be higher. #23Sending document overseas
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
MODE=ERROR[±]
SettingsHow the unit operates
#25Sending a fax at a specified time
This feature allows you to take
advantage of low-cost calling hours
offered by your telephone
company.
lThe setting can be reserved to
take place up to 24 hours in
advance. DELAYED SEND
MODE=OFF[±]
NEXTFAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 44).
Note:
lStep 3 may be slightly different depending on the
feature.
lSee page 79 for more details.
1.Press.
2.Press or until the following is
displayed, 
Display:
then press and press or 
until the desired feature is displayed.
SET
ADVANCED MODE
PRESS SET
MENU
#26Setting the Caller ID list to print
automatically
AUTO CALL. LIST
MODE=ON[±]
ON
OFF“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 35).
3.Press or until the desired setting
is displayed.
4.Press .
5.Press.
MENU
SET 
						

							Feature & Display
Features Summary
83
A, B, C, D
OFF
#31Setting the Distinctive Ring
pattern
RING DETECTION
MODE=B[±]
See page 58 for details.
CodeSettingsHow the unit operates
(The default setting is in bold type.)
See pages 54 and 55 for details.
#30
3, 4, 5, 6
Changing the silent fax
recognition ring setting
To change the number of rings
when the unit detects a phone call
in TEL/FAX mode. SILENT FAXRING
RINGS=3[±]
#34
ON
OFF
“ON”: The unit will store the
documents first and release them.
l If the document exceeds the
memory capacity (p. 108),
sending/copying will be canceled
and this feature will be turned off
automatically. Setting the quick scan
To scan the document into memory
before sending/copying. This is
helpful when you want to remove
the document for other uses.QUICK SCAN
MODE=OFF[±]
#36Receiving other size documents
If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.RCV REDUCTION
MODE=92%[±]
100%
92%
86%
72%
A4
SettingRecording paperOriginal document
100%LegalLetter, A4
92%A4Letter
LetterLetter
LegalLegal
A4
A4 86%Letter
Legal
72%Letter
Legal A4 
						

							Feature & Display
Features Summary
84
CodeSettingsHow the unit operates
#41Changing the fax activation code
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 56).FAX ACTIVATION
MODE=ON[±]
ON/
CODE=9
OFF
1.Follow steps 1 and 2 above.
2.Press or to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and .
5.Press .
6.Press .
lDo not enter “0000”.
MENU
SET
SET
(The default setting is in bold type.) #39Changing the display contrast
LCD CONTRAST
MODE=NORMAL[±]
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
If you hear slow beeps, press
and listen to
recorded messages (p. 66). The
beeps will stop.
PLAY MESSAGES
#42Setting the message alert
To alert you with beeps when a
new voice message is recorded.MESSAGE ALERT
MODE=OFF[±]
ON
OFF
If you hear slow beeps, erase the
recorded messages (p. 66, 67, 74).
The beeps will stop.
#43Setting the recording time alert
To alert you with beeps when there
is less than 60 seconds of
remaining recording time.REC. TIME ALERT
MODE=OFF[±]
ON
OFF
How to set menu options
Note:
lStep 3 may be slightly different depending on the
feature.
lSee page 79 for more details.
Programming table (cont.)
1.Press.
2.Press or until the following is
displayed, 
Display:
then press and press or 
until the desired feature is displayed.
SET
ADVANCED MODE
PRESS SET
MENU3.Press or until the desired setting
is displayed.
4.Press .
5.Press.
MENU
SET
Advanced features (cont.)! 
						

							Feature & Display
Features Summary
85
CodeSettingsHow the unit operates
1.Follow steps 1 and 2 on page 84.
2.Enter a 3-digit number except a
number using digits 0 or 7.
3.Press .
4.Press .
MENU
SET#51Setting the mailbox 1 password
If you wish to prevent other users
from retrieving messages, program
a password for mailbox 1.BOX1 PASSWORD
ID=ID=555
1.Follow steps 1 and 2 on page 84.
2.Enter a 3-digit number except a
number using digits 0 or 7.
3.Press .
4.Press .
MENU
SET#52Setting the mailbox 2 password
If you wish to prevent other users
from retrieving messages, program
a password for mailbox 2.BOX2 PASSWORD
ID=ID=555
#44Setting the memory reception
alertTo alert you with a beeping sound
when a document which has been
received is stored into memory due
to some existing problem.
RECEIVE ALERT
MODE=ON[±]
If you are alerted by a slow
beeping sound, clear the printing
problem and make sure the unit is
supplied with paper to print the
stored document. The beeps will
stop.
#46Setting the friendly reception
To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
FRIENDLY RCV
MODE=ON[±]ON
OFF
“ON”: You do not have to press
for fax reception.
FAX/START
ON
OFF
Voice guidance examples:
“
Start transmission.”
“
Transmission is complete.”
“
Transmission has failed.”
“
Transmission has been
interrupted.
”
“
Start reception.”
etc. Setting the fax voice guidance 
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
lTo hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”. FAX GUIDANCE
MODE=ON[±]
#47
ON
OFF
ERROR
(The default setting is in bold type.) 
						

							Feature & Display
“16s”: Up to 16 seconds
“60s”: Up to 60 seconds
lSee page 63 for details.
Transfer greeting message 
(checking, recording or erasing)
TRNS-GREETING
CHECK[±]
CHECK
RECORD
ERASE CHECK
RECORD
ERASE
Setting the message transfer
To transfer a recorded incoming
message to another telephone 
(p. 77).MESSAGE TRANS.
MODE=OFF[±]
See page 78 for details.
#61CHECK
RECORD
ERASE
Changing the recording time for
your own TAD/FAX greeting
message
GREETING TIME
MODE=16s[±]16s
60s
Features Summary
86
Advanced features (cont.)!
How to set menu options
Note:
lStep 3 may be slightly different depending on the
feature.
lSee page 79 for more details.
1.Press.
2.Press or until the following is
displayed,
Display:
then press and press or 
until the desired feature is displayed.
SET
ADVANCED MODE
PRESS SET
MENU3.Press or until the desired setting
is displayed.
4.Press .
5.Press.
MENU
SET
Programming table (cont.)
CodeSettingsHow the unit operates
#55Greeting message for mailbox 1
(checking, recording or erasing)
BOX1 GREETING
CHECK[±]
See page 73 for details.
#56Greeting message for mailbox 2
(checking, recording or erasing) 
BOX2 GREETING
CHECK[±]
See page 73 for details.
#54
1.Follow steps 1 and 2 above.
2.
Press or to select “ON”.
3.Press .
4.Enter the transfer telephone
number.
5.Press .
6.Press .
lThis feature can be turned on/off
from a remote location (p. 71).
MENU
SET
SET
#60
ON
OFF
(The default setting is in bold type.) 
						

							Feature & Display
Features Summary
87
CodeSettingsHow the unit operates
(The default setting is in bold type.)See page 57 for details.
#70Signaling your pager
If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.PAGER CALL
MODE=OFF[±]
ON
OFF
#78
Changing the TEL/FAX delayed
ring setting
If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.TEL/FAX RING
RINGS=2[±]
1, 2, 3, 4
#80Resetting on advanced features
to their default settings
SET DEFAULT
RESET=NO[±]
YES
NO
See pages 54 and 55 for details.
1.Follow steps 1 and 2 on page 86.
2.Press 
or to select
“YES”.
3.Press .
4.Press again.
5.Press .
MENU
SET
SET
You can confirm the status of the
other party’s machine.
lIf the ring back tone continues, the
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
lThe connecting tone volume
cannot be adjusted. #76Setting the connecting tone
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.CONNECTING TONE
MODE=ON[±]
ON
OFF
#67Setting the incoming message
monitor
To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.ICM MONITOR
MODE=ON[±]
ON
OFF
If you select “OFF”, you cannot
monitor the incoming message.
#77Changing the receive mode in
the AUTO ANSWER setting
AUTO ANSWER
MODE=TAD/FAX[±]
TAD/FAX
FAX ONLY
TEL/FAX“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 62)
“FAX ONLY”: Facsimile only mode
(p. 53)
“TEL/FAX”: Telephone/Facsimile
mode (p. 54, 55) 
						

							88
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Reports!
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
MEMORY FULL
NO DOCUMENT
OTHER FAX NOT RESPOND
PRESSED THE STOP KEY
OK40–42
46–52
58, 65 
68, 72
FF
43
44
—
54
59
70
—
—
—
—
—
lA transmission or reception error occurred. Try
again or check with the other party.
lA line problem occurred. Connect the telephone
line cord to a different jack and try again.
lAn overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 82).
lThe document is jammed. Remove the jammed
document (p. 100).
lA transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
lThe document was not received due to memory
being full.
lThe document was not fed into the unit properly.
Reinsert the document and try again.
lThe other party’s fax machine is busy or has run
out of recording paper. Try again.
lThe document was not fed properly. Reinsert the
document and try again.
lThe other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press  .
lThe other party’s machine is not a facsimile.
Check with the other party.
lThe number you dialed is not in service.
lwas pressed and fax communication was
canceled.
lFax communication was successful.
STOP
FAX/START
Error
codeCause & solution
If your unit cannot send a fax, check the following:
— the number you dialed is correct,
— the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 44). 
						

							89
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display messageCause & solution
lThere is something wrong with the unit. Contact our service
personnel.
CALL SERVICE2CALL SERVICE
lThe document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 102) and try again.  CHECK DOCUMENT
lMemory (telephone numbers, parameters, etc.) has been erased.
Re-program. CHECK MEMORY
lThe covers are open. Close them.
lThe ink film is empty. Replace the ink film with a new one (p. 12).
lThe ink film is not installed. Install it (p. 12).
lThe ink film is slack. Tighten it (see step 7 on page 13). CHECK FILM
COVER OPEN
lThe recording paper is not installed or the unit has run out of
paper. Install paper and press to clear the message.
lThe recording paper is not fed into the unit properly. Reinstall
paper (p. 15) and press to clear the message. 
lThe recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 98) and press to
clear the message. Do not install folded or heavily curled paper.
SET
SET
SET
CHECK PAPER
lThe unit has a document in memory. See the other displayed
message instructions to print out the document. FAX INMEMORY
lThe memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
lWhen performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually. FAXMEMORYFULL
lWhen making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
message. Divide the document into sections.
STOP
MEMORY FULL
(continued)
Base unit
lThere is no space to store new items in the directory. Erase
unnecessary items (p. 33). DIRECTORY FULL 
						

							90
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display messageCause & solution
lThe document is jammed. Remove the jammed document 
(p. 100).
lAttempted to transmit a document longer than 600 mm. Press
to remove the document. Divide the document into two
or more sheets and try again.
STOP
REMOVE DOCUMENT
lThe other party’s fax machine is busy or has run out of recording
paper. Try again. NO FAX REPLY
lArecording paper jam occurred. Clear the jammed paper (p. 98). PAPER JAMMED
lThe unit is checking that there is no slack on the ink film. Wait for
a while. PLEASE WAIT
lThe other party’s fax machine is busy or has run out of recording
paper. Try again. REDIAL TIME OUT
lAtransmission error occurred. Try again. TRANSMIT ERROR
lThe unit is too hot. Let the unit cool down. UNIT OVERHEATED
lThere is something wrong with the modem circuit. Contact our
service personnel. MODEM ERROR
lThere is no room left in memory to record a voice message.
Erase unnecessary messages (p. 66, 67, 74). MESSAGE FULL
Handset
Display message
Not
1available
Please
1lift
1up
and
1try
1again
12Save
1error
No
1link
1to
1base
Place
1on
1cradle
and
1try
1again.lThe handset is too far from the base unit. Move closer and try
again.
lPlace the handset on the base unit and try again.
lThe power cord is disconnected. Plug in the power cord.
lWhile programming, the handset lost communication with the
base unit. Move closer to the base unit.
lor was pressed while the handset was on the base unit.
Lift the handset and press or again.
l, , or was pressed while the
base unit was not in the stand-by mode.INTERCOMPLAYBACK
Cause & solution