Panasonic Kx Fpc165 Operating Instructions Manual

							51
Receiving Faxes
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 58)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 52)
Turn AUTO ANSWER off by
pressing .
lThe arrow (t) is not shown
on the right of the display.
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax receiving.
FAX/START
RingRingRing
Mostly phone calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
automatically, see
pages 54 and 55.
AAT
TOR/INTERCOM OR/INTERCOM
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 56).
9 
						

							52
Receiving Faxes
1
When the unit rings, press
or lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
lThe unit will start fax reception.CONNECTING.....
FAX/START
DIGITAL SP-PHONE
STOP
FAX/START
AUTO ANSWER
DIGITAL SP-PHONE
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start fax
reception.
lIf this feature is not required, set feature #46 to off 
(p. 85).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 10 rings,
the unit will temporarily activate the
answering device. The greeting message will
then be played and the other party can send
a fax.
lUp to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory. 
While the document is in memory:
— the display will show an error message and
the following alternately,
Display:
— slow beeps will sound if feature #44 is set to
on (p. 85).
lFollow the instructions on pages 89 and 90 to
solve the problem.
lFor memory capacity, see page 108.FAX INMEMORY
Activating TELmode
Receiving a fax using the
base unit
1
When the handset rings, press .
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press until a single beep is heard.
lThe unit will start fax reception.
FAX
TALK
TALK
FAX
Receiving a fax using the
handset 
						

							53
Receiving Faxes
SET
AUTO ANSWER
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 87).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in FAX
ONLYmode.
Display:
3
If you wish to change the ring setting, press
or until the desired number is
displayed, and press .
ON
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
t
PICKUP & RCV FAX
AFTER 3 RINGS[±]
AUTO ANSWER
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
lIf the arrow (t) is already shown on the right of the
display and you wish to change the ring setting, turn
the arrow off once then on again by pressing
and follow the instructions in 
step 3.
lThis mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup.
Example:
AUTO ANSWER
SET 
						

							54
Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Note:
lThe base unit will display the following when a
call is received.
Display:
lThe ringer should be on (p. 23, 24).
lIf the ring detection (p. 58) is set and a different
ring pattern is received, the unit will not receive
the fax automatically.INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 87).
2.If the arrow (
t) is not shown on the right of the
display, turn it on by pressing
.
Display:
ON
t
AUTO ANSWER
The fax machine will not ring.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. Phone call
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l If the call is not answered, this 
message will be played.** 
l Then the fax machine will activate the 
fax function for a case in which the 
other party’s fax machine does not 
send a fax calling tone.
The fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling party 
will hear a different 
ring back tone.
 No one is available to take 
 your call right now. 
 Please try again later. 
 Thank you.
Ring
Ring
Ring
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message 
(p. 63). 
						

							55
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring setting
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 87. The fax machine will not generate
an audible ring during this time.
Silent fax recognition ring setting
The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the setting
of feature #30 on page 83. This signal will not ring
at an extension telephone.
Phone call
The fax machine will not ring, but 
the extension telephone will ring 
2 times.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. 
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l If the call is not answered, this 
message will be played.** 
l Then the fax machine will activate the 
fax function for a case in which the 
other party’s fax machine does not 
send a fax calling tone. The extension telephone will not ring but 
the fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling party will hear a different 
ring back tone.
No one is available to take 
your call right now. 
Please try again later. 
Thank you.
Ring
Ring
Ring
Ring
Ring
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines 
do not have this capability.
**You can record your own greeting message 
(p. 63). 
						

							56
Receiving Faxes
Extension telephone!
To the same line
Extension telephone
Note:
lYou can change the fax activation code in feature 
#41 (p. 84).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX/START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
lThe fax machine will start reception.
9 
						

							57
Receiving Faxes
Pager call - when the unit receives a fax or !
voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message.
1
Press.
Display:
2
Press , then .
3
Press or to select “ON”.
lIf this feature is not required, select “OFF”. 
4
Press .
5
Enter your pager number up to 30 digits.
Example:
6
Press .
7
Enter your pager access code up to 10 digits
if required.
Example:
8
Press .
lThe default code 07734 will show “Hello!”
on your pager.
lIf you want to change this message, enter
your message up to 30 digits.
9
Press .
lThe unit will dial the stored number.
PAGER TEST
SET
MSG.=07734
SET
PIN=12345678
PIN=
SET
NO.=12025551234
NO.=
SET
PAGER CALL
MODE=ON[±]
PAGER CALL
MODE=OFF[±]
70
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
SETMENU
DIGITAL SP-PHONE
Note:
lIfyou have subscribed to a Caller ID service,
instead of the message you entered in 
step 8, your pager will display the caller
’s
telephone number, followed by “11” or “22”.
11: When your unit receives a voice message.
22: When your unit receives a fax document.
lIf you have not entered a message in step 8,
your pager will only display “11” or “22”.
10
Check that your pager received
the pager test call.
11
Press .DIGITAL SP-PHONE 
						

							58
Distinctive Ring
Important:
l When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the following setup
on your fax machine to identify the assigned ring pattern.
1
Press.
Display:
2
Press , then .
3
Press or to select the ring pattern
assigned by the telephone company.
A:Standard ring (one long ring)
B:Double ring (two short rings) (default 
setting)
C:Triple ring (short-long-short-rings)
D:
Other triple ring (short-short-long rings)
OFF:Turns off the feature
4
Press .
5
Press to exit the program.MENU
SETUP ITEM [  ]
SET
RING DETECTION
MODE=B[±]
31
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
SETMENU
Note:
lOnce you have programmed the assigned ring pattern
into the fax machine, turn AUTO ANSWER off so that the
fax machine is in TELmode. 
lIn TELmode, the fax machine will recognize incoming
faxes on the first ring pattern and answer automatically.
For phone calls, the fax machine will ring as a normal
call.
Using with a voice mail service! 
						

							59
Copying
Making a copy!
The unit can make single or multiple copies (up to 50). 
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
lIf necessary, press or repeatedly
to select the desired resolution (see
below).
3
Press .
lIf necessary, enter the number of copies
(up to 50).
4
Press .
lThe unit will start copying.
START
NUMBER=1
OR PRESS NAVI. 
H
NUMBER=1
COPY:PRESS START
COPY
!!!STANDARD
PRESS NAVI.[+ -]FACE DOWN
Document guides
COPY
STOPSTART
Quick scan feature
With this feature, the unit can scan the
document into memory before copying. This
feature is helpful when you want to remove the
document for other uses. To use this feature,
activate feature #34 on page 83 and make a
copy. After storing, the unit will print the
document.
lIf the document exceeds the memory
capacity (p. 108), copying will be canceled
and this feature will be turned off
automatically.
To stop copying
Press .STOP
To select the resolution
Select the desired resolution according to the type of
document.
– FINE:For printed or typewritten originals with small
printing.
– SUPER FINE:For originals with very small printing.
– PHOTO:For originals containing photographs, shaded
drawings, etc.
lIf you select “STANDARD”, copying will be done using
“FINE” mode.
You can also select the resolution after pressing
in step 3.
1.Press 3 times.
Display:
2.Press or repeatedly to select the desired
resolution.
STANDARD[+-]
H
COPY
Note:
lAny transmittable document can be copied (p. 44). 
						

							60
Copying
Example of a 200% enlarged copy Example of a 150% enlarged copy
Enlarged copy Original document
Area to be 
enlarged
BC
FG
ABCD
EFGH
Original documentEnlarged copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
Note:
lIf the appropriate reduction rate is not selected, the document may be divided and the top of the second
sheet will be deleted.
lIf the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.
To enlarge a document
1.Pressin step 3 on page 59.
Display:
2.Press to select “150%” or “200%”. 
lThe unit will only enlarge the center most part of the document, printing it on two pages.
ZOOM 100%[+ -]

H
To reduce a document
1.Pressin step 3 on page 59.
Display:
2.Press to select “92%”, “86%” or “72%”.
lSee below for the recommended reduction rates.
ZOOM 100%[+ -]

H
Convenient way to make a copy!
Letter100% 
(default)
92%
86%
72%
Size of original document SettingSize of recording paper
Letter
Letter
LetterLetter
A4
A4
Legal
A4Legal
LegalLetter, A4, Legal
A4A4, Letter
Letter = 216 mm x 279 mm
(81/2x 11)
Legal = 216 mm x 356 mm
(8
1/2x 14)
A4= 210 mm x 297 mm
(8
1/4x 1111/16)