Panasonic Kx Fpc165 Operating Instructions Manual

							Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in the U.S.A.
FOR FAX ADVANTAGE ASSISTANCE: 
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
[email protected]
for customers in the U.S.A. or Puerto Rico
– REFER TO 
www.panasonic.com
for customers in the U.S.A. or Puerto Rico
Compact Plain Paper Fax with 900MHz Cordless 
and Answering System
Operating Instructions
Model No. KX-FPC165
KX-FPC166 
						

							Attach your sales receipt here
2
Thank you for purchasing a Panasonic facsimile.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.
©Kyushu Matsushita Electric Co., Ltd. 2001
Things you should keep a record of
For your future reference
Date of purchaseSerial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
lThe Telephone Protection Act of 1991 requires the following information to be clearly stated
either at the top or bottom margin of the first message page when transmitting messages via
telephone facsimile:
— date and time of transmission,
— identification of the business, entity or person(s) sending the facsimile, and
— telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 17 to 20.
lNote that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
lDo not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star
As an ENERGYSTARPartner, Panasonic has determined that this
product meets the 
ENERGYSTAR guidelines for energy efficiency.
ENERGYSTAR is a U.S. registered mark.
R
Trademarks
Hammermillis a registered trademark of INTERNATIONALPAPER in the United States and/or
other countries.
All other trademarks identified herein are the property of their respective owners.R 
						

							3For fax advantage assistance, call 1-800-435-7329.
Operating distance and noise
Calls are transmitted between the base unit and the handset using wireless radio waves. 
For maximum distance and noise free operation,the recommended base unit location is:
Away from electrical 
appliances such as TVs, 
radios, or personal computers.In a HIGH and CENTRAL 
location with no obstructions 
such as walls.
Raise the antenna 
vertically.
For best performance
Place the handset on the cradle of the base unit
for about 4 hours before initial use.
Slowly place the handset on the cradle vertically
(), then lean it back ().
lAbeep will sound, and the following will be
displayed for an instant time on the base unit.
Display:
The display will show
the date and time.
lIf the base unit is in use, a beep may not sound
and the above display may not be shown.CHARGING
21
Display
Handset
Charge 
contacts
12
Battery charge 
						

							4For fax advantage assistance, call 1-800-435-7329.
Safety instructions
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1.Read and understand all instructions.
2.Follow all warnings and instructions marked
on this unit.
3.Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4.Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
5.Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6.Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7.Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8.For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9.Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from the wall outlet and
refer servicing to an authorized service
center when the following conditions occur:
A.When the power supply cord or plug is
damaged or frayed.
B.If liquid has been spilled into the unit.
C.If the unit has been exposed to rain or
water.
D.If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E.If the unit has been dropped or
physically damaged.
F.If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15.Do not use this unit to report a gas leak,
when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS 
						

							5For fax advantage assistance, call 1-800-435-7329.
Safety instructions
CAUTION:
To reduce the risk of fire or injury to persons,
read and follow these instructions.
1.Use only the battery(ies) specified.
2.Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
3.Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin.
The electrolyte may be toxic if swallowed.
4.Exercise care in handling batteries in order
not to short the battery to conductive
materials such as rings, bracelets, and keys.
The battery and/or conductor may overheat
and cause burns.
5.Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
INSTALLATION:
lNever install telephone wiring during a
lightning storm.
lNever install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations. 
lNever touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
lUse caution when installing or modifying
telephone lines.
WARNING:
lTo prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
lKeep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
lThe unit should be kept free from dust, high
temperature and vibration.
lThe unit should not be exposed to direct
sunlight.
lDo not place heavy objects on top of this unit.
lDo not touch the plug with wet hands. 
						

							6For fax advantage assistance, call 1-800-435-7329.
Table of Contents
Initial Preparation
AccessoriesIncluded accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessory information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Help ButtonHelp function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finding theOverview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
ControlsLocation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
(Base Unit)
SetupInk film – installing / replacing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
(Base Unit)Paper tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Recording paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Date and time, your logo and facsimile telephone number. . . . . . . . . . . . . . . 17
SetupLocation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
(Handset)Battery charge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Belt clip and headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
VolumesAdjusting handset volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Adjusting base unit volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Telephone
Fax
Sending FaxesSending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Documents you can send. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Sending a fax using the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Receiving Setting the unit to receive faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
FaxesTELmode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . . . . . . . 52
FAX ONLYmode (all calls are received as faxes). . . . . . . . . . . . . . . . . . . . 53
TEL/FAX mode (receiving phone calls with ring signals and faxes
without ring signals when you are near the unit). . . . . . . . . . . . . . . . . . . 54
Extension telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Pager call - when the unit receives a fax or voice message. . . . . . . . . . . . . 57
Distinctive RingUsing with a voice mail service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Making andPhone calls - making. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Answering CallsPhone calls - answering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Intercom calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting the auto talk feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Automatic Storing telephone numbers in the handset. . . . . . . . . . . . . . . . . . . . . . . . . . 30
Dialing (Handset)Making a phone call with the handset using stored numbers. . . . . . . . . . . . 30
Navigator Storing names and telephone numbers in the directory. . . . . . . . . . . . . . . . 31
DirectoryEditing and erasing a stored item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
(Base Unit)Making a phone call using the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Caller IDCaller ID service from your phone company. . . . . . . . . . . . . . . . . . . . . . . . 35
Viewing and calling back using caller information . . . . . . . . . . . . . . . . . . . . 36
Erasing caller information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Storing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Visual Call Waiting (Call Waiting ID) Service. . . . . . . . . . . . . . . . . . . . . . . . 41
Voice ContactTalking to the other party after fax transmission or reception. . . . . . . . . . . . 42 
						

							Error MessagesReports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
OperationsWhen a function does not work, check here before requesting help. . . . . . . 91
If a power failure occurs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
JamsRecording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
BatteryReplacing the handset battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
CleaningDocument feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Thermal head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
7For fax advantage assistance, call 1-800-435-7329.
Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
SummaryBasic features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Help
General Information
Printed ReportsReference lists and reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
FCC List of FCC requirements and information. . . . . . . . . . . . . . . . . . . . . . . . . 105
Information
Limited PANASONIC Facsimile Products Limited Warranty. . . . . . . . . . . . . . . . . . 106
Warranty
ServicenterServicenter directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Directory
SpecificationsTechnical data about this product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
IndexProgram index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Programmable Features
Answering Device
SetupTAD/FAX mode (receiving phone calls and faxes automatically). . . . . . . . . . 62
Greeting Recording your own greeting messages. . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Erasing your own recorded greeting messages. . . . . . . . . . . . . . . . . . . . . . 65
Incoming Listening to recorded messages using the base unit. . . . . . . . . . . . . . . . . . 66
MessagesListening to recorded messages using the handset. . . . . . . . . . . . . . . . . . . 67
RecordingMemo message (Ieaving a message for others or yourself). . . . . . . . . . . . . 68
RemoteOperating from a remote location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Operation
Voice MailboxHow callers can leave you private messages. . . . . . . . . . . . . . . . . . . . . . . . 72
Recording your own mailbox greeting messages. . . . . . . . . . . . . . . . . . . . . 73
Listening to recorded messages using the base unit . . . . . . . . . . . . . . . . . . 74
Listening to recorded messages using the handset. . . . . . . . . . . . . . . . . . . 75
Listening to recorded messages from a remote location. . . . . . . . . . . . . . . . 76
OptionTransferring recorded messages to another telephone. . . . . . . . . . . . . . . . . 77
Copy
CopyingMaking a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Convenient way to make a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 
						

							8
Accessories
For fax advantage assistance, call 1-800-435-7329.
Included accessories!
lIf any item is missing or damaged, check with the place of purchase.
lThe part numbers listed above are subject to change without notice.
lSave the original carton and packing materials for future shipping and transportation of the unit.
Power cord..............1Telephone line cord...1Cordless handset....1Belt clip...................1
Part No. PFJA1030ZPart No. PQJA10075Z
Operating instructions
................................1Ink film.....................1
(included film roll)Paper tray...............1
Part No. PFKS1056Z2Part No. PFQX1594Z
A4 paper guide........1
Part No. PFZMFPC165M
Accessory information!
lThe ink film is not reusable. Do not rewind and use the ink film again.
lTo place an order:
Telephone:Call 1-800-332-5368.
Fax:Send a fax to 1-800-237-9080.
Include: — your name, shipping address and telephone number,
— credit card type, number, expiration date and your signature,
— order part number and quantity.
Internet:Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. or Puerto Rico ONLY)
lIf you have any questions about internet orders, please contact us at:
E-mail:[email protected]
Telephone:1-201-348-72921 roll – 216 mm x 50 m (8
1⁄2x 164)
2 rolls – 216 mm x 50 m (8
1⁄2x 164)
Specifications / Usage
KX-FA53Model No.
Replacement filmItem
KX-FA55Replacement film
To install legal size recording paper. KX-FA50BLegal paper tray
The included film roll is 10 meters (321⁄2) long. We recommend that you buy full size
replacement film – 50 meters (164
) for continuous use of your unit. For best results, use
genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55.
Ni-Cd battery for the cordless handset. P-P504Rechargeable battery
For a hands-free telephone conversation. KX-TCA87Headset
— The rechargeable
battery is pre-installed.
Part No. PQKE10083Z1 
						

							9
Help Button
For fax advantage assistance, call 1-800-435-7329.
Help function!
1
Press .
Display:
2
Press or until the desired item is
displayed.
1.How to send faxes with the voice guide.
2.How to set the date, time, your logo and
fax number.
3.How to program the features.
4.How to store names in the directory and
how to dial them.
5.Help with problems operating the
answering device.
6.Help with problems sending/receiving
faxes.
7.How to use the copier function.
8.Frequently asked questions and answers.
9.Explanation of error messages shown on
the display.
ERRORS
PRESS SET
Q and A
PRESS SET
COPIER
PRESS SET
FAX SND/RCV
PRESS SET
TAD OPERATION
PRESS SET
DIRECTORY
PRESS SET
FEATURE LIST
PRESS SET
QUICK SET UP
PRESS SET
SEND GUIDE
PRESS SET
PRESS NAVI.[IH]
& SET
HELP
You can print a quick reference for assistance as follows.
10.List of available reports.
11.How to use the Caller ID service.
3
Press .
PRINTINGSET
CALLERID
PRESS SET
REPORTS
PRESS SET
SET
Display
HELP 
						

							Overview!
Document guides
Speaker
(Left side of the unit)Paper tray
Back cover Recording paper entrance
Document entrance Document exit
Tension bar
Recording paper exit
l Up to 30 sheets of printed 
paper can be held.
Front cover
Back cover open button
Microphone
l To talk with the other party 
when using the speakerphone.
Antenna
Charge contacts
10
Finding the Controls (Base Unit)
For fax advantage assistance, call 1-800-435-7329.
Note:
lThe document will be ejected from the front of the unit.
Install the unit on a desk or floor with a smooth
surface and do not place anything in front of the unit.