Panasonic Kx Fpc165 Operating Instructions Manual

							Caller ID
41
Visual Call Waiting (Call Waiting ID) Service!
If you hear a call-waiting tone during a conversation, the display will show the second caller’s
information.
Handset:
Press / to answer the
second call.
Base unit:
Press to answer the second
call.
lThe first call is put on hold and you can answer
the second call.
lTo return to the first caller, press
or 
/ again.
CALL WAIT
FLASH/CALL WAIT
FLASH/CALL WAIT
CALL WAITFLASH
Handset display:
(Example)
NANCY1BROWN
1-000-222-3333
----Waiting----Base unit display:
(Example)
NANCY1
BROWN
1-000-222-3333
Note:
lThe second caller’s information will not be displayed
when:
— the answering system is recording an incoming
message,
— an extension telephone on the same line is in 
use, or
— you are sending or receiving a fax document.
lPlease contact your telephone company for details
and availability of this service in your area.
FLASH/CALL WAIT
FLASH
CALL WAIT
FLASH 
						

							42
Voice Contact
1
Presswhile
transmitting or receiving documents.
Example:
lYour unit will call the other party with a
distinctive ring.
lWhen the other party answers, your unit
will emit a distinctive ring.
2
To start talking:
— press,
— lift the handset from the base unit, or
— press 
on the handset.TALK
DIGITAL SP-PHONE
SENDINGP1
VOICE STANDBY
DIGITAL SP-PHONE
DIGITAL SP-PHONENote:
lIf you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
lIf you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Talking to the other party after fax transmission 
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Base unit display:
2
To start talking:
— press,
— lift the handset from the base unit, or
— press 
on the handset,
within 10 seconds of the distinctive ring.TALK
DIGITAL SP-PHONE
PLEASE PICK UP
Receiving a request for voice contact Initiating voice contact
Note:
lIf you do not answer within 10 seconds of the
distinctive ring;
— in TAD/FAX mode, your unit will play a
greeting message and record an incoming
voice message.
— in FAX ONLY, TELor TEL/FAX mode, the
line will be disconnected.
TALK 
						

							43
Sending Faxes
Sending a fax manually!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press  or  repeatedly
to select the desired resolution (see below).
4
Press .
5
Dial the fax number.
Example:
6
When a fax tone is heard:
Press .
OR
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press  .
CONNECTING.....
STANDARD  [±]
FAX/START
FAX/START
TEL=5678901
TEL=
PRESS NAVI. [ 
H]
DIGITAL SP-PHONE
STANDARD
PRESS NAVI.[+ -]
FACE DOWN
Document guides
STOP
SET
REDIAL/PAUSEFAX/START
DIGITAL SP-PHONE
HELP
To select the resolution
Select the desired resolution according to the
type of document.
– STANDARD:For printed or typewritten 
originals with normal-sized characters.
– FINE:For originals with small printing.
– SUPER FINE:For originals with very small 
printing. This setting only works with other
compatible fax machines.
– PHOTO:For originals containing
photographs, shaded drawings, etc.
lUsing the “FINE”, “SUPER FINE”, or
“PHOTO” setting will increase transmission
time.
lIf the resolution setting is changed during
feeding, it will be effective from the next
sheet.
Quick scan feature
With this feature, the unit will scan the
document into memory before sending. This is
helpful when you want to remove the
document for other uses. To use this feature,
activate feature #34 on page 83 and make a
fax transmission. After storing, the unit will
transmit the document.
lIf the document exceeds the memory
capacity (p. 108), sending will be canceled
and this feature will be turned off
automatically. Transmit the entire document
manually.
To stop transmission
Press .STOP
To redial the last number
Press .
lIf the line is busy, the unit will automatically redial the
number up to 2 times.
lDuring redial, the following will be displayed.
Display:WAITING REDIAL
REDIAL/PAUSE
lTo cancel redialing, press  .
Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1.Enter the fax number.
2.Insert the document.
3.Press .
Sending a fax with the voice guide
You can send documents by following the voice guide.
1.Press 2 times.
2.Press .
3.Follow steps 1 to 6 above.
lAfter transmission, the voice guide will turn off
automatically.
HELP
FAX/START
STOP
SET 
						

							44
Sending Faxes
Documents you can send!
600 mm 
(23
5⁄8)
Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 
Paper width
208 mm (83⁄16) 
Effective scanning area
 4 mm 4 mm 2 mm  2 mm
Scanned
area
216 mm (81⁄2)
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.)
Note:
lRemove clips, staples or other similar fasteners.
lCheck that ink, paste or correction fluid has dried.
lDo not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
— Electrostatically charged paper
— Badly curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
lTo transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using
a copy machine to copy the original document on to a letter size paper, then transmit the copied
document.
To transmit more than 10 pages at a time
lInsert the first 10 pages of the document. Add the other pages (10 at a time) before the last page is fed
into the unit.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 80). For the communication message in the result column, see page 88.
Journal report
The unit stores the 30 most recent fax communication results. 
— To print manually, see page 104.
— To print automatically after every 30 new fax communications, activate feature #22 (p. 82).
For the communication message in the result column, see page 88.
Reports for confirmation 
						

							45
Sending Faxes
Sending a fax using the directory!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press or repeatedly
to select the desired resolution (p. 43).
4
Press.
5
Press or to display the desired
item. 
Example:
lFor further details about using the
directory, see page 34.
6
Press .FAX/START
Sam
1789653
DIRECTORY[+ -]

H
STANDARD
PRESS NAVI.[+ -]
FACE DOWN
Document guides
STOP
FAX/START
Before using this feature, program the desired names and telephone numbers into the directory
(p. 31).
If your unit does not send a fax
lConfirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine 
(p. 34).
lThe connecting tone will be heard during
dialing to tell you the status of the other
party’s machine (feature #76 on page 87).
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 2 times.
lThis feature is also available for delayed transmission
(feature #25 on page 82).
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press .STOP
WAITING REDIAL 
						

							Broadcast transmission!
This feature is useful for sending the same document to selected parties (up to 20 items). First
program the items, then see page 49 for transmission.
lTo send to selected parties only once, see page 49.
Programming the items in the broadcast memory
SETMENUSTOP
1
Press  until the following is
displayed.
Display:
2
Press to select “BROAD”.
3
Press  or  until the desired item is
displayed.
Example:
4
Press .
Example:
lTo program other items, repeat steps 3 and
4 (up to 20 items).
5
Press  to exit the program.
Note:
lIf you enter the wrong item, press  after 
step 4 to erase the item.
lConfirm the stored items by printing a broadcast
programming list (p. 104).
STOP
REGISTERED
SET
DIR=MIKE [01]
STORE:PRESS SET
SET
MIKE
1-987-654-3210
DIR= [00]
NAVI.[+ -]A&ASET
DIRECTORY SET
NAVI.=  BROAD=#
MENU
46
Sending Faxes 
						

							47
Sending Faxes
Adding a new item in the broadcast memory
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “ADD”.
5
Press or until the desired item you
want to add is displayed.
Example:
6
Press .
Example:
lTo add other items, repeat steps 5 and 6
(up to 20 items).
7
Press to exit the program.STOP
Nikki
1-385-217-9365
REGISTERED
SET
Mary
1-584-372-4123
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]

H
SETMENU
STOP 
						

							48
Sending Faxes
Erasing a stored item in the broadcast memory
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “DELETE”.
5
Press or until the desired item you
want to erase is displayed.
Example:
lTo cancel erasing, press .
6
Press .
7
Press .
Example:
lTo delete other items, repeat steps 5 to 7.
8
Press to exit the program.STOP
Bob
0123456
DELETED
SET
DELETE OK?
YES:SET/NO:STOP
SET
STOP
Dick
1-328-143-2968
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY[+ -]

H
SETMENU
STOP 
						

							49
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press or repeatedly
to select the desired resolution (p. 43).
2
Press.
Display:
3
Press or until the following is
displayed.
4
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
.
SET

SEND:PRESS SET
DIRECTORY[+ -]

H
FACE DOWN
STOP
SET
Note:
lIf you select the “FINE”, “SUPERFINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
lIf the document exceeds the memory
capacity (p. 108), sending will be canceled.
lIf one of the items is busy or does not
answer, the item will be skipped. All skipped
items will be redialed up to 2 times after all of
the other items have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following.
Display:
lThe display will show the following.
2.Press .
SET
SEND CANCELED?
YES:SET/NO:STOP
BROADCASTING
STOP
To send to selected parties only once
You can also select the parties for each transmission.
1.Follow steps 1 and 2 above.
2.Press or until the following is displayed.
Display:
3.Press to start programming the items you
want to transmit.
4.Press or until the desired item you want to
transmit is displayed.
Example:
5.Press .
Example:
lTo program other items, repeat steps 4 and 5 
(up to 20 items).
6.Press to start transmission to the
programmed items.
SET
DIR=Bill[01]
SEND:PRESSSET
SET
Bill
6543210
DIR=[00]
NAVI.[+ -]A&ASET
SET

PRESS SET 
						

							50
Receiving Faxes
Setting the unit to receive faxes!
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 53)
Turn AUTO ANSWER  on  by
pressing .
lThe arrow (t) is shown on
the right of the display.
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
ATOR/INTERCOM
t
You want to receive
all phone calls and
faxes automatically.
When receiving phone
calls:
The unit will activate the
answering device and record
voice messages.
When receiving faxes:
The unit will activate the fax
function to receive documents.
is Mike...Hi, this
Use as answering 
device and/or fax
TAD/FAX mode (p. 62)
Turn AUTO ANSWER  on  by
pressing .
lThe arrow (t) is shown on
the right of the display.
AUTO ANSWER
ATOR/INTERCOM
t