Panasonic Kx Fpc165 Operating Instructions Manual

							61
Copying
Collated pages
4
3
2
1
4
3
2
1
Uncollated pages
1
1
2
2
3
3
4
4
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
Example:Making two copies of a 4-page original document
Note:
lThe unit will store the documents into memory while collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
lAfter copying, the collating feature will turn off automatically.
1.Press 2 times in step 3 on page 59.
Display:
2.Press or repeatedly until the following is displayed.
COLLATE ON [+ -]

H
COLLATE OFF[+ -]

H 
						

							Setup
62
TAD/FAX mode!
(receiving phone calls and faxes automatically)
Setting up the voice and fax message reception 
When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
Note:
lIf the arrow (
t) is already shown on the right
of the display and you wish to change the
ring count, turn it off once then on again by
pressing  and follow the
instructions in step 3.
lThe incoming message recording time can
be changed (feature #10 on page 81).
lWhen the remaining time is low, erase
unnecessary messages (p. 66). For voice
memory capacity for incoming messages,
see page 108.
lWhile an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(p. 87).
AUTO ANSWER
SETAUTO ANSWER
1
Make sure that feature #77 is set to
“TAD/FAX” (p. 87).
2
If the arrow (
t) is not shown on the right of
the display, turn it on by pressing
.
lThe unit will play the pre-recorded greeting
message.
lThe display will show the ring setting in
TAD/FAX mode.
Display:
3
If you wish to change the ring setting, press
or  until the desired setting (see
below) is displayed, and press  . 
lYou can change the speaker volume after
setting the ring setting. Press  or 
while listening to the greeting message.
lThe remaining time for recording incoming
messages will be displayed.
Example:_TIME_=_10m13s
PICKUP &RCV CALL
AFTER 2 RINGS[±]
AUTO ANSWER
Ring setting in TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER:When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one new recorded
message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll
charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there
are no new recorded messages.
RINGER OFF:The unit will answer without ringing.
lIf you subscribe to a Caller ID service, set to 2 or more rings.
lThis setting can also be changed by feature #06 on page 80.
SET 
						

							Greeting
63
Microphone
RECORDSTOP
SET
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
Note:
lYou can choose 60 seconds for your own
TAD/FAX greeting message (feature #54 on
page 86).
— If you change to 60 seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
— If you change to 16 seconds from 60
seconds, your own recorded TAD/FAX
greeting message will be deleted. When
receiving a call, the pre-recorded message
will be played.
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”
1
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to record a greeting
message (feature #77 on page 87).
2
Press 2 times.
lThe display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
3
Press .
lAlong beep will sound.
4
Speak clearly about 20 cm (8 inches) away
from the microphone.
lThe display will show the remaining
recording time.
TAD/FAX mode:
TEL/FAX mode:
5
When finished recording, press .
lThe unit will repeat your message. 
Adjust the volume using or .
STOP
T/F   REC.   16s
TAD   REC.   16s
SET
TEL/FAX GREETING
PRESS SET
TAD GREETING
PRESS SET
RECORD
You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving
a call, your own greeting message will be played instead of the pre-recorded message. The
recording time will be limited to 16 seconds. We recommend you record your message within 12
seconds to make it easier to receive faxes.
Suggested messages
TAD/FAX greeting message
TEL/FAX greeting message
Recording your own greeting messages! 
						

							Greeting
64
1
Select the desired mode (TAD/FAX or 
TEL/FAX) for the greeting message you want
to listen to (feature #77 on page 87).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
If the arrow (t) is shown on the right of the
display, turn it off once then on again.
lThe display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
lThe unit will play the greeting message.TEL/FAX MODE
PICKUP &RCV CALL
AFTER 2 RINGS[±]
AUTO ANSWER
AUTO ANSWER
Checking the greeting messages 
						

							Greeting
65
1
Select the desired mode (TAD/FAX or
TEL/FAX) for the greeting message you want
to erase (feature #77 on page 87).
2
Press 2 times.
lThe display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
3
Press .
lTo cancel erasing, press .
4
Press .
lWhen receiving a call, the pre-recorded
greeting message will be played.GREETING ERASED
SET
STOP
ERASE GREETING?
YES:SET/NO:STOP
SET
TEL/FAX GREETING
PRESS SET
TAD GREETING
PRESS SET
ERASE
Erasing your own recorded greeting messages!
STOPSET
ERASE 
						

							Incoming Messages
66
QUICK
When the unit has recorded new voice messages:
— the PLAYMESSAGES indicator will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if the message alert feature is activated (feature #42 on page 84).
Example:
02
STOP
QUICK
ERASESET
SLOW
FLASH/LIGHTPress .
lOnly the new recorded messages will be
played.
lAdjust the speaker volume usingor
.
lAfter playing back all of the new messages,
the PLAYMESSAGES indicator will stop
flashing but will remain lit up.
If you press at this
time, all the recorded messages will be
played.
PLAY MESSAGES
PLAY MESSAGES
Listening to recorded messages using the base unit!
Call counter
To repeat a message
Press while listening to the message.
lIf you press within 5 seconds of the
beginning of the message, the previous
message will be played.
lTo play back a specific message, press or
and search for the message you want to
listen to.
To skip a message
Press to play the next message.
To stop playback
Press .
lIf you press     within 1
minute, the unit will resume playing the rest of
the messages.
Voice time/day stamp
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.
STOP
To change the playback speed
Press to play messages at one and a
half times the original speed.
Press to play messages at half the
original speed.
lTo return to the original speed, press
or again during quick or slow playback.
To erase a specific message
Press while listening to the message
you want to erase.
To erase all the messages
Check that you have listened to all of the recorded
messages.
1.Press .
Display:
2.Press 
.
3.Press .
lMessages recorded in voice mailbox will not be
erased.
SET
ERASE MESSAGES?
YES:SET/NO:STOP
SET
ALL MESSAGES
PRESS SET
ERASE
ERASE
SLOW
SLOW
QUICK
PLAY MESSAGES 
						

							Incoming Messages
67
1
Press .
Example:
lThe TALK indicator will flash.
lThe voice guide will tell you the number of
new messages and they will be played
automatically.
lTo repeat only the new messages:
Press .
lTo listen to all the messages:
Press .
2
Press to end the operation.
lThe TALK indicator will turn off.
PLAYBACK
5
4
Remote
operation
11111v11111CH10
PLAYBACK
Listening to recorded messages using
the handset!
When there are no new messages
The voice guide will be heard.
Press or wait 4 seconds to listen to all the
messages.
When voice memory is full
The voice guide will be heard after playing the
messages.
Erase some or all of the messages.
To repeat a message
Press while listening to the message.
lIf you press within 5 seconds of the
beginning of the message, the previous
message will be played.
1
5
3 new messages. Voice guide example:
No new messages Voice guide example:
TALK 
indicator
PLAYBACK
GHI
JKL
NEW MSG
ALL MSG
REPEAT
SKIP
ABC
ONAUTO ANSWER
OFFAUTO ANSWER
Sorry, no more memory.
Please erase unnecessary messages. Voice guide example:
1
To skip a message
Press to play the next message.
To erase a specific message
Press while listening to the message you
want to erase.
lAlong beep will sound. The unit will then play
back the next message.
To erase all the messages
Press to erase all the messages.
lAlong beep will sound.
To turn AUTO ANSWER on or off
To turn AUTO ANSWER on (TAD/FAX mode),
press .
To turn AUTO ANSWER off (TELmode), 
press .
9
7
5
4
2
The message has been erased. Voice guide example:
All messages have been erased. Voice guide example: 
						

							Recording
68
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
1
Press.
Display:
2
Press .
lAlong beep will sound.
3
Speak clearly about 20 cm (8 inches) away
from the microphone.
4
When finished recording, press .STOP
MEMO RECORDING
SET
MEMO MESSAGE
PRESS SET
RECORD
Microphone
RECORD
STOPSET
Memo message!
(leaving a message for others or yourself) 
						

							Remote Operation
69
Erases a specific message
Erases all messages
Changes to TELmode
Turns ON message transfer 
Turns OFF message transfer
Turns ON pager call
Turns OFF pager call
Remote command
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 81) and set the unit to TAD/FAX
mode before going out (p. 62).
Dial keyPageDial keyRemote commandPage
Skips the greeting message
Repeats a message
Skips a message
New message playback
All message playback
Room monitor
Re-records a greeting message
Stops re-recording of a greeting
message
9
7
6
5
4
2
1
071
70
70
70
70
71
71
71
84
83
82
81
80
5
471
71
71
71
71
71
71
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Mailbox Remote OperationNotice of Remote Operation
Fold here
nRecording a message in a
mailbox:
1.Call your unit.
2.Press and the
mailbox no. (or ).
3.Leave a message.
nRetrieving messages from
a mailbox:
1.Call your unit.
2.Press and the
mailbox no. (or ).
3.Enter the mailbox
password   .
4.Press the remote
command key (see the
reverse side).
l, , and
cannot be used.
84
838281
21
21
lThe remote operation is
available only from a touch
tone telephone when the
unit is in TAD/FAX mode.
lWhen the unit is in TEL
mode, call your unit and
wait for 10 rings. The
answering device will
temporarily answer the line.
Enter the remote operation
ID during the greeting
message.
The unit will switch to
TAD/FAX mode.
lWhen you press a key,
press firmly.
lTo send a document, press
. When a fax tone is
heard, start transmission.
9
Operating from a remote location! 
						

							Remote Operation
70
Skips the greeting message
Repeats a message
Skips a message
KeyRemote command
2
1
0
When there are no new
messages
Press or wait for 4 seconds to listen to
all the messages.
When voice memory is full
Erase some or all of the messages (p. 71).
5
New message playback
All message playback
Room monitor
Re-records a greeting
message
Stops re-recording of a
greeting message
Erases a specific message
Erases all messages
Changes to TELmode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
Turns OFF pager call
KeyRemote command
84
83
82
81
80
5
4
9
7
6
5
4
Sorry, no more memory. 
Please erase unnecessary
messages.
Listening to recorded messages
When there are new messages
The voice guide will tell you the number of
new messages and they will be played
automatically.
lTo repeat a message:
Press .
If you press within 5 seconds of the
beginning of a message, the previous
message will be played.
lTo skip a message:
Press .
lTo repeat only the new messages:
Press .
lTo listen to all the messages:
Press .
4
2
1
Voice guide example:
5
No new messages.
1
1
Call your unit from a remote touch tone telephone.
2
Enter the remote operation ID during TAD/FAX greeting playback.
Answering Device Remote Operation
1.Call your unit.
2.Enter the remote operation
ID during the
greeting message.
lThe new messages will be
played automatically.
lIf there are no new
messages, wait for 4
seconds. All the messages
will be played back.
3.Press the remote command
key(s) within 10 seconds.
3 new messages.