OKI MC560n User Manual

							Operation > 61
COPYING
BASIC OPERATION
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.If required, press the Copy Mode button (1) on the control panel to prompt the Copy 
screen.
3.Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy 
your document(s) in colour.
ADVANCED OPERATION
Set up the Printer Options and Media Type (see “Contents of each printer menu” on 
page 34, and the instructions following).
Accessing additional settings
To use the advanced features, press the Copy Mode button (1) on the control panel and 
then the Additional Settings button (2) to prompt the Additional settings screen. 
NOTE
Factory default setting is Copy mode.
NOTE
If you wish to cancel the copy process, press Stop (4) to abort the operation. 
Press Stop (4) again to clear the LCD message.
NOTE
For illustration purposes only, the advanced features shown are as accessed 
from the scanner control panel, they can also be accessed from the web page 
and the MFP Network Setup Tool.
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							Operation > 62
Below is the menu for the “Additional Settings” when all printer options are installed (if 
there are any changes in the option condition, the settings will return to the these factory 
default settings).
Quality
>Speed
>Te x t
>Photo
Density
>-2, -1, 0, 1, 2
Collation:
>ON - The collate function is always enabled
>OFF - The collate function is always disabled.
Duplex (Optional):
>Off
>Short Edge
>Long Edge
N-Up (Paper Save)
>1 in 1
>4 in 1 (Horizontal)
>4 in 1 (Vertical)
FUNCTIONDEFAULT SETTING
Density 0
Quality Speed
Collate OFF
Duplex (optional) OFF
N-up 1in1
Edge erase 0
Margin shift (R) 0
Margin shift (B) 0
Paper supply A4
Input tray Auto
NOTE
When “Collate” is set, the items “N-Up” and “Duplex” are not displayed.
NOTE
Long edge and Short edge are only available when “Scaling = 100%” and 
“Quality = Speed”.
NOTE
When “N-Up” is set to other than “1 in 1, the “Collate” item is not displayed.
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							Operation > 63
Edge Erase
>0/6/13/19/25 (mm)
Margin Shift
>Right 0/6/13/19/25 (mm)
>Bottom 0/6/13/19/25 (mm)
Paper Supply
>Legal
>Letter
>A4
>A5
Input Tray
>Auto
>Tr a y  1
>Tray 2 (Optional)
>MP
Changing scaling
The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you 
can apply this feature to enlarge up to 400% or reduce down to 25%.
To reduce or enlarge the original document:
1.Press Copy Mode (1) on the Control panel to 
prompt the Copy screen.
2.Press the Select (4) button to choose a preset 
value from 100%, 25%, 50%, 70%, 141%, 200% 
and 98% (fit to page).
3.Alternatively, continue to press the Select (4) 
button until the 25%-> 400% LED is illuminated, 
then press the %+ (2) or %- (3) button to 
enlarge or reduce your document in 1% 
increments.
NOTE
1.Press and hold the %+ or %- button to 
enlarge or reduce your document in 10% 
increments.
2.After you have completed copying the 
machine will automatically return to the 
preset scale.
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							Operation > 64
Improving copy quality
The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to 
improve the copy quality.
To change copy quality:
1.Press the Copy Mode button on the control panel to prompt the Copy screen.
2.Press the Additional Settings button.
3.Using the UP arrow, navigate to the Quality setting and press OK.
4.Select “Text” or “Photo” and press OK.
Adjusting density
The machine is preset to the “Normal” level of density. If your original document comes 
with a lighter or darker contrast, you can improve the quality by using the Adjusting 
Density feature. 
To change density:
1.Press the Copy Mode button on the panel to prompt the Copy screen.
2.Press the Additional Settings button.
3.Using the UP arrow, navigate to the Density setting and press OK.
4.Select the required density and press OK.
Increasing copy count
The machine is preset to a copy count of 1. If you wish to increase the number of copies, 
select the number of copies with the numeric keypad. 
To increase the copy count:
1.Press the Copy Mode button on the control panel to prompt the Copy screen.
2.Enter number of copies required with the numeric keypad. The LCD display will 
confirm the copy count selected.
NOTE
After you have completed your copying, the machine will automatically return 
to the preset document quality.
NOTE
After you have completed your copying, the machine will automatically return 
to the preset value.
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							Operation > 65
FAXING
BASIC OPERATION
Searching the phone book
To search the contents of the phone book:
1.Press the Fax Mode button (1) on the control panel to prompt the Fax screen.
2.Press the Address Book button (2).
3.Using the UP/DOWN arrow keys (3) navigate through the resulting list, and press 
OK to select an entry.
4.Press Return to finish selecting and return to the previous screen.
Sending a fax to a single location
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.Press the Fax Mode button (1) on the control panel to prompt the Fax screen.
3.Enter the destination fax number by either:
>typing in the number using the numeric keypad (4)
>pressing the required speed dial button (5)
>selecting an entry from the phone book (see “Searching the phone book” on 
page 65)
4.If required, press Return to go back to the fax screen.
5.Press the Mono button (7) to send your document(s).
Manual redial
Press the Redial button (9) on the control panel to display the fax number of the last 
transmission (successful or not), then press the Mono button (6) to send a fax to this 
number.
NOTE
If the destination fax number has an “extension number”, press the Pause 
button (6) to input a “-” between numbers. The machine will insert a 1 second 
pause when dialling.
NOTE
1.Fax transmissions are sent in black and white only.
2.If you make a mistake during the transmission process, press the STOP 
button (8) to cancel the operation.
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							Operation > 66
Receiving a Fax
Your MFP is set to receive faxes automatically, if you wish to change this to manual receive 
refer to “Manual receive” on page 54 for details.
ADVANCED OPERATION
Accessing additional settings
To use the advanced features, press the Fax Mode button (1) on the control panel and then 
the Additional Settings button (2) to prompt the Additional settings screen. 
Below is the menu for the “Additional Settings”. If there are any changes made, the settings 
will return to the these factory default settings when you press the Reset button (3).
NOTE
If the MFP is sending a fax, then any incoming faxes will be rejected.
During other functional operations, for example copying, filing, e-mailing, 
etc., then any incoming faxes will be stored and printed out when the MFP is 
available.
NOTE
For illustration purposes only, the advanced features shown are as accessed 
from the scanner control panel, they can also be accessed from the web page 
and the MFP Network Setup Tool.
FUNCTIONDEFAULT SETTINGS
Quality Fine
Density 0
Doc size A4
Delayed time Real time
Manual feed Off
Poll to receive Off
Overseas Mode Off
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Changing fax quality
The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to 
improve the fax quality or you can reduce the fax quality by selecting “Standard”.
To change fax quality:
1.Press the Fax Mode button on the control panel to prompt the fax screen.
2.Press the Additional Settings button and press OK.
3.Select the appropriate quality setting and press OK.
4.Press Return to exit the menu and return to the fax screen.
Adjusting density
The machine is preset to the “Normal” level of density. If your original document comes 
with a lighter or darker contrast, you can improve the quality by using the Adjusting 
Density feature.
To change density:
1.Press the Fax Mode button on the control panel to prompt the Fax screen.
2.Press the Additional Settings button.
3.Using the DOWN arrow key, navigate to the Density setting and press OK.
4.Select the required density and press OK.
5.Press Return to exit the menu and return to the fax screen.
Document size
The machine is preset to “A4” size.
To change document size:
1.Press the Fax Mode button on the control panel to prompt the Fax screen.
2.Press the Additional Settings button.
3.Using the DOWN arrow key, navigate to the Doc Size setting and press OK.
4.Select the required size setting and press OK.
5.Press Return to exit the menu and return to the fax screen.
NOTE
After you have completed your fax operation, the machine will automatically 
return to the preset quality.
NOTE
After you have completed your fax operation, the machine will automatically 
return to the preset value.
NOTE
After you have completed your fax operation, the machine will automatically 
return to the preset value.
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							Operation > 68
Delayed send
The delayed send function allows you to fax documents at a specific date and time.
To set the fax to delay send:
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.Press the Fax Mode button on the control panel to prompt the Fax screen.
3.Press the Additional Settings button.
4.Using the DOWN arrow key, navigate to the Delayed Send setting and press OK.
5.Enter the required send date and time and press OK.
6.Press Return to exit the menu and return to the fax screen.
7.Press Mono to scan and store your document ready for sending at the specified 
time.
Manual feed
I f  y o u  n e e d  t o  s e n d  m u l t i p l e  s e t s  o f  d o c u m e n t s  f r o m  t h e  A D F  o r  f l a t b e d ,  e n a b l e  t h e  “ M a n u a l  
Feed” option.
To set the fax to manual feed:
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.Press the Fax Mode button on the control panel to prompt the Fax screen.
3.Press the Additional Settings button.
4.Using the DOWN arrow key, navigate to the Manual Feed setting and press OK.
5.Select “ON” and press OK.
6.Press Return to exit the menu and return to the fax screen.
7.Press Mono to start scanning the first document.
Once the current scanning operation is complete, the LCD will display “To scan 
another page press select/OK”. If you have further documents to scan press OK to 
continue scanning or press Mono to continue sending the fax.
Polling receive
Polling is a process in which documents are loaded into a machine, and the machine is then 
set to wait for a call from a remote location before faxing. If the remote machine is set to 
hold data in memory for transmission to a local machine when contacted, the procedure is 
called “polling receive”.
To set the fax to poll receive:
1.Press the Fax Mode button on the control panel to prompt the Fax screen.
2.Press the Additional Settings button.
3.Using the DOWN arrow key, navigate to the Polling Receive setting and press OK.
4.Select “ON” and press OK.
5.Press Return to exit the menu and return to the fax screen.
6.Enter the desired location using the Speed Dial keys or the numeric keypad.
7.Press Mono to begin polling.
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Overseas mode
To avoid transmission problems when faxing overseas, set the fax to overseas mode:
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.Press the Fax Mode button on the control panel to prompt the Fax screen.
3.Press the Additional Settings button.
4.Using the DOWN arrow key, navigate to the Overseas Mode setting and press OK.
5.Select “ON” and press OK.
6.Press Return to exit the menu and return to the fax screen.
7.Press Mono to start sending the document(s).
Broadcasting
You can send a fax to multiple locations at the same time:
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.Press the Fax Mode button on the control panel to prompt the Fax screen.
3.Enter the destination fax numbers by either:
>typing in the number using the numeric keypad
>pressing the required speed and/or group dial buttons
>selecting entries from the phone book (see “Searching the phone book” on 
page 65)
Press OK after entering each fax number.
4.Press Return to exit the menu and return to the fax screen.
5.Press Mono to start sending the document(s).
NOTE
After you have completed your fax operation, the machine will automatically 
return to the preset value.
NOTE
You can send to a maximum 100 different locations.
If a destination fax number has an “extension number”, press the Pause 
button to input a “-” between numbers. The machine will insert a 1 second 
pause when dialling.
NOTE
If you make a mistake during the transmission process, press the STOP 
button to cancel the operation.
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							Operation > 70
CANCEL FAX JOBS
If you no longer require a stored fax job, you can cancel and remove it from your MFP’s 
memory.
1.Press the Menu button on the control panel to prompt the menu settings screen.
2.Using the UP arrow key, navigate to Fax Settings and press OK.
3.Using the UP arrow key, navigate to the Cancel Fax Jobs and press OK.
4.At the prompt, enter the admin password and press OK.
5.Using the UP/DOWN arrow keys, navigate through the list of fax jobs.
6.Press OK to select the required job(s) for deletion. 
The selected row(s) will be marked with an “*”. 
7.Press Return to finish selection and return to the upper screen. 
8.Press OK to confirm deletion of fax jobs or press Stop to cancel the operation.
FAX JOB REPORTS
1.Press the Menu button on the control panel to prompt the menu settings screen.
2.Using the UP arrow key, navigate to Fax Settings and press OK.
3.Using the UP arrow key, navigate to the Reports and press OK.
4.Select required report and press OK to print:
>Activity report
>Transmission report
The transmission report can be modified with the following options available: Yes / 
Error Only / Off.
>Broadcast report
The broadcast report can be modified to include an image of the first page of the fax 
transmission. 
Select: Image in MCF > On
NOTE
Requires an Administrator password to perform this function.
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