OKI MC560n User Manual

Configuring your machine.... > 51
6.Press OK, enter the name of the fax recipient using the alpha/numeric keypad, and 
press OK.
7.Using the DOWN arrow key, navigate to the number field then press OK.
8.Enter the new destination fax number and press OK.
Adding a group dial entry to the phone book
The machine can hold up to 20 group dial settings, each group can have up to 50 entries. 
To add a new group dial number to the phone book:
1.Press the Menu button on the control panel.
2.Using the UP arrow key,...

Configuring your machine.... > 52
Deleting a speed dial entry from the phone book
To delete a speed dial number from the phone book:
1.Press the Menu button on the control panel.
2.Using the UP arrow key, navigate to Fax Settings and press OK.
3.Press OK to select Phone Book.
4.Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK.
5.Using the UP/DOWN arrows keys, scroll through the speed dial entries and press 
OK to select the required fax number. 
This can be repeated if multiple...

Configuring your machine.... > 53
Appending the phone number after transmission
You can set your machine to prompt you to append any new fax numbers to the phone book 
after transmission:
1.Press the Menu button on the control panel.
2.Using the UP arrow key, navigate to Fax Settings and press OK.
3.Press OK to select Phone Book.
4.Using the UP arrow key, navigate to Append Phone #: then press OK.
5.Select “Yes” to confirm or “No” to cancel the operation.
Once set, when you send a fax to a new...

Configuring your machine.... > 54
Manual receive
Upon receiving an incoming call, the MFP will ring until you press the Start button to 
receive the fax.
To enable the manual receive option:
1.Press the Menu button to prompt the menu settings screen.
2.Using the UP arrow key, navigate to Fax Settings and press OK.
3.Using the UP arrow key, navigate to Setup Fax and press OK.
4.Using the DOWN arrow key, navigate to Manual Receive and press OK.
5.Press Return to store the new configuration settings and...

Operation > 55
OPERATION
With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to 
use. After the machine has been configured, operating is quite straight forward.
The following sections describe how to make a copy of your scanned document, how to 
distribute your document on the internet, and how to send it via fax. 
For full details of how to use your machine and any optional accessories to print jobs 
efficiently and effectively, please refer to the Printing...

Operation > 56
3.Adjust the Paper Guides (1) to centre the document in the ADF.
PLACING DOCUMENT(S) ON THE GLASS
1.Open the document cover.
2.Place your document with the text face DOWN on the glass and align it to the upper-
left corner.
3.Close the document cover.
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Operation > 57
SENDING DOCUMENT(S) VIA E-MAIL
BASIC OPERATION
Using the local address book
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass (as 
described above).
2.Press Send Mode (1) on the control panel. The e-mail screen will appear.
3.In the “To” field, enter the destination e-mail address from the Address Book by 
pressing Address Book (2). Use the UP and DOWN arrows (3) to select multiple e-
mail addresses and press the OK button (4). Or for a fast operation, you may...

Operation > 58
6.Use the UP and DOWN arrows (3) to select an e-mail address and press the OK 
button (4). Press Return (5) to return to the e-mail main screen.
7.Repeat step 6 to add further “To” addresses, if necessary.
8.Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed.
9.Enter or select CC and BCC address(es), if necessary.
10.Press the Mono button (6) to send your document(s) in black and white, or the 
Colour button (7) to send your document(s) in colour.
ADVANCED...

Operation > 59
Refer to the following table to modify the scanner settings. 
MENU ITEMDESCRIPTION
Attachment The file name of the scanned document. Up to 64 
characters can be entered in this field.
From Enter your “From” address. If an e-mail can not be sent, 
notification is returned to this address.
This is also the “From” address in your e-mail when you 
receive an e-mail from the MFP. Up to 64 characters can be 
entered in this field.
Reply To Address Enter a “Reply To Address” address if you wish...

Operation > 60
SENDING DOCUMENT(S) TO A FILE SERVER
Before sending your document to a file server, profiles should be set up first to speed up 
the process. A profile contains a list of filing parameters such as your filing protocol, 
directory, file name and other scanning parameters. Add a new profile by either entering 
the machines web page or installing and starting the Network Setup Tool on the DVD-ROM 
supplied.
1.Place your document(s) with text face UP in the ADF or face DOWN on the glass....