OKI B4545 User Manual

71 Directory
Caution - You must always enter the field separator character, even if one or 
more of the fields are left blank. In the example above, which uses a semi-colon 
as a separator, the entry for «  Jones  » lacks both E-mail address and shortcut key.
PROCEDURE
To import a directory:
 
17 OK - DIRECTORY / IMPORTATION
+Select WITH to authorize the importation of a directory.
+C r e a t e  y o u r  d i r e c t o r y  o n  a  P C  i n  a  f i l e  w h o s e  s t r u c t u r e  c o r r e s p o n d s...

Directory
72
+Repeat the procedure as many times as required, for instance to update all your fax 
machines or send the same file to several PC users on your local network.
LDAP SERVER
The LDAP server allows you to access a directory server, for contacts or lists of contacts 
(maximum 500 recipients).
The LDAP function can be switched on only once there are at least 50 free entries in the 
units local directory. If this is not the case a message will ask you to delete the necessary 
number of entries....

73 Directory
then, you should complete the following MENUS on your fax machine:
Your terminal is now configured.
Remark  : For more information on LDAP configuration, refer to your LAN administra-
tor or to your LDAP server documentation.
ACCESSING SERVER CONTACTS
When the LDAP function on your terminal is switched on, you can send documents 
or e-mails to contacts in the servers directory.
This is what happens when you search for a contact: when you enter the first letter 
of the recipients name, all...

74
OPERATION
SENDING
Faxes sent over the telephone network are sent from the feeder or the 
memory.
Documents sent over the Internet are first memorized and sent at the time 
of Internet connection.
Over the telephone network: all fax transmissions are in black and white.
Over the Internet: you can send black and white documents (TIFF or PDF 
format) or color documents (JPEG or PDF format).
DOCUMENT DEPOSITING 
Scanner
From the  automatic feeder tray 
Caution - If you put the documents to send upside...

75 Operation
Remark  : Since the addressee’s number is generally on the document to be trans-
mitted, you may also dial before positioning the document.
From the flat scanner 
CHOOSING THE RESOLUTION/CONTRAST
Resolution
You have 4 modes for document transmission.
The mode choice depends on the type of document to be 
transmitted:
•Normal mode, to be used for good quality documents, without drawings 
or small details
•Fine mode, symbolised by Fine at the bottom of the display screen. To 
be used for...

Operation
76
+Press   as many times as necessary to choose the desired contrast, 
as shown by the position of a cursor.
DIALING
From the directory
dialing alphabetically
+Enter the first letter of your subscriber’s name with the alphanumeric 
keypad, then add the remaining letters until your subscriber’s name is 
complete.
Assigned number dialing
+Press   key    
Your fax displays the names of your correspondents and the lists of 
correspondents in the address book in increasing alphabetical order.
then...

77 Operation
+You may enter the call number of the subscriber using the key 
block or the directory. 
+Confirm with the   key to send the fax copy. 
When the redial list is not empty the display will show:
+Using the keys  or within the navigator you can scroll 
through the numbers already available in the Redial-list.
+You may select a call number or eventually enter the number 
via the the numerical key pad or using the directory.
+Confirm the number with the   key to send the fax copy.
For an...

Operation
78
+Press key   and enter the number of the second subscriber or second 
subscriber list
+Repeat this last step for all subscribers or subscriber lists (maximum 10 
subscribers or subscriber lists).
+Press OK,  , or   to confirm the last addressee depending on the 
required operation.
TRANSMISSION OVER THE
PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)
Immediate transmission
+Position the document (refer to paragraph Document depositing, 
page -74).
+Enter the fax number or choose your dialing mode...

79 Operation
+You may enter the number of pages before transmission and 
confirm with OK.
+Confirm postponed transmission by pressing key .
Your document is stored and will be sent at the new time.
Remark  : When sending in Deferred Send mode, make sure that the document in 
the feeder tray or on the scanner window is located in the right direction.
Transmission with auto redial
This function allows you to monitor the dialing operation during a fax 
transmission. In this case, the maximum transmission...

Operation
80
+Confirm with the OK key.
Remark  : If the function WITHOUT is selected the menu 3912 will not be included in the 
functions overview, when it is printed out.
Set the re-direction contact
3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUM-
BER
+Using the keys  and  within the navigator select the subscriber 
from the directory (if the directory is empty the display will show 
DIRECTORY EMPTY). Enter the number of the subscriber manually or 
store the name and related number in the...