Nitsuko Portrait 308/824 Multibutton Telephone Feature Handbook

							Theres no need to keep redialing your outside call if its busy or unan-
swered - use Repeat Dial instead (page 62 ). And when your systems
lines are busy, Line Queuing (page 53) lets you wait for a free one. 
With Selectable Display Messages, send a message to your busy co-
workers display phone (page 65). They can reply with a Reverse
Message(page 66).
Placing Calls Quickly
Store numbers that you call often
in Speed Dialbins (page 74). You
can easily dial the stored number
with just a few key presses. To
quickly retry the number you just
dialed, try Last Number Redial
(page 40). If youll need to redial
the number later on, let Save(page
63) retain it for you. 
Using Your Telephone
4 
						

							When You Work In Groups
If you and your co-workers handle
each others calls, you might want
to have Extension Hunt Groups
(page 33). Someone calling your
groups number goes through to
the first available extension. If
there is no answer at that exten-
sion, a co-worker can try the next
extension in line using Step
Calling(page 76). To answer a
call already ringing a co-workers
phone, use Directed Call Pickup
(page 28).
If You Need Privacy
When youre busy in your office
and dont want to be interrupted,
use Do Not Disturb(page 30).
Before talking to someone at your
desk while youre on a handsfree
call, try Microphone Mute(page
45). Your caller cannot hear your
voice until you cancel
Microphone Mute. 
Using Your Telephone
5 
						

							Have a Telephone Meeting
Conference(page 23) allows you
to quickly set up a telephone
meeting.
Use Meet Me Conference(page
41) to set up a meeting which lets
others join if they choose.
Optionally, you can also use Meet
Me Pageto set up a meeting on a
page zone. 
To join two outside callers togeth-
er and leave them to talk privately,
use Tandem Trunking(page 76).
Streamlining Your Telephones Operation
Your telephone provides you with
options that can dramatically
streamline the way you handle
calls. For example, you can use
One-Touch Keys for one-button
access to co-workers, outside calls,
Speed Dial numbers and certain
feature codes. 
Are you a secretary for two people?
Use Dual Handsfree Hotline
(page 38). This allows one 
extension to simultaneously call two other extensions. The secretary
Using Your Telephone
6 
						

							extension can make a voice announced Intercom call over the speaker
of both executive extensions. The users at the executive extensions
can reply Handsfree and all three parties can talk. 
Tired of always reaching for the handset or cradling it under your chin
while you type? Install a headset and enable Headset Operation
(page 36). 
Personalizing Your Telephone
If your system is a Portrait 824,
when you need to cover up noise
in your office that might be dis-
tracting to your work, turn on
Background Music(page 11). 
Dont forget about that important
meeting - set an Alarm(page 9) to
remind you. 
Let the co-workers you call know
whos on the line. Go to Name
Storing(page 46) and assign a
name to your extension. 
To have your phone beep every time you press a dial pad key, enable
the Dial Pad Confirmation Tone(page 24).
Using Your Telephone
7 
						

							Your Multibutton Phone
Volume/Contrast
Control
82400 - 1
1
1 7
72
2 8
83
3 9
94
4 10
105
5 11
LND FTR
6
6 12
CHECK
CLEAR
Q_Z
PRS GHI
ABC
Clear Check
Line keys
One-touch keys
Feature
Last Number Dial
Message Waiting lamp
Room Monitor lamp
Intercom
Dial Control
Transfer
Flash
Speaker
Do Not Disturb/ConferenceHold
Microphone MuteMicrophoneHandset
SpeakerLiquid crystal display
TUV JKL
:/-
DEFDC
MON MW
FLASH
DND/CONF
MIC
VOL.ICM
TRFR
SPK
HOLD
WXY MNO
1
7
4
2
8 5
0
3
9
6
Using Your Telephone
8 
						

							Account Codes
Account Codes are codes you enter that help keep track of outside
calls. There are two types of Account Codes: Optional and Forced.
With optional codes, the Account Codes you enter are solely for cate-
gorizing your calls. For example, if you work in an accounting firm
that must bill back customers for time on the phone, Optional Account
Codes are for you. Forced Account Codes also let you categorize calls,
but you must enter one before placing outgoing calls. If you dont
enter the code, you cant place the call. This ensures that calls dont go
out untracked. Check with your Communications Manager to find out
if your system uses Account Codes - and which codes you should
enter. Account Codes can be from 1-8 digits long, using 0-9 and #. 
1
.Seize an idle CO line 
Listen for: Dial tone 
If youre on an active outside call
already, skip this step. 
2. Dial  . 
3. Dial Account Code. 
4. Dial  . 
5. Dial telephone number. 
Alarm Clock
You can use your display phone like an alarm clock to remind you of
appointments and important meetings. Your phone has two alarms that
can each be programmed for a specific time. The alarms sounds every
day at the set time unless they are cancelled. This feature can be pro-
grammed as a One-Touch key in the Programmable Keys feature. 
To enter an Account
code for an outside
call:
Account Codes
9 
						

							1.Press . 
2. Press  . 

If programmed as a One-Touch key,
press the One-Touch key instead. 
3. Dial  to set the first alarm or dial
to set the second alarm. 
4. Dial time in terms of a 24-hour clock. 

For example, dial 1545 for 3:45 PM. 
5. Dial  . 
6. To hang up, press  . 
1. Press  .
2. Press  . 
3. Dial  to check the first alarm or
dial  to check the second alarm. 
4. Press  .
1. Press  .
To stop the alarm
tone:
To check an alarm
setting:
To set an alarm at a
display keyset:
Alarm Clock
10 
						

							1. Press  . 
2. Press  . 

If programmed as a One-Touch key,
press the One-Touch key instead. 
3. Dial  to cancel the first alarm or
dial  to cancel the second alarm. 
4. Dial  . 
5. To hang up, press  .
Background Music (Portrait 824 only)
Background Music (BGM) sends music from an FM receiver, tape
deck or CD player your company provides to the speaker in your tele-
phone. This helps give you a pleasant working environment. The
Background Music plays whenever your phone is idle.
1. Do not lift handset. 
2. Press  . 
Call Forwarding
Use Call Forwarding to redirect your calls to another extension. With
Call Forwarding, youre sure your calls are covered when you are
away from your work area. There are four types of Call Forwarding: 

0 = Call Forward, Immediate
All calls forwarded immediately to the destination. 

1 = Call Forward When Busy
Forwarded only when the extension is busy. 
To turn BGM on or off
while an extension is
idle:
To cancel an alarm:
Background Music
11 
						

							
2 = Call Forward When Unanswered
Forwarded only if the call is unanswered. 

3 = Call Forward When Busy / Unanswered
Forwarded only when the extension is busy or unanswered. 
Call Forwarding will reroute all calls, including calls transferred from
another extension. You must enable Call Forwarding from your phone. 
Executive Call Forwarding
This feature allows two extensions to be specially paired for the pur-
pose of forwarding calls. The extension designated as the executive
can forward its incoming calls to the extension designated as the sec-
retary. If, for example, the executive sets the phone to Do Not
Disturb, the executives calls are forwarded to the secretarys exten-
sion. The secretarys extension can reach the executives extension
even when Executive Call Forward is activated. 
1. Press  .
2. Press  .
3. Dial destination extension number. 
4. Dial option code: 

0 = Call Forward, Immediate
-All calls forwarded immediately to the
destination. 

1 = Call Forward When Busy
-Forwarded only when the extension is
busy. 

2 = Call Forward When Unanswered
-Forwarded only if the call is unan-
swered. 
To activate Call
Forwarding from a
keyset:
Call Forwarding
12 
						

							
3 = Call Forward When Busy /
Unanswered
- Forwarded only when the extension is
busy or unanswered.
-Listen for: one short beep as confirma-
tion of procedure or one long beep
indicating call cannot be forwarded to
that extension.
- Note: If no code is entered, all calls
forward immediately to the destination
extension. 
5. Press  .
1. Press  .
2. Press  twice.
3. Press  .
1. Press  at the executives extension.
1. Press  twice at the executives
extension. 
To cancel Executive
Call Forward:
To activate Executive
Call Forward: 
To cancel Call
Forwarding from a
keyset (must be done
from originating
extension):
To activate Call
Forwarding from a
keyset (cont.):
Call Forwarding
13