NEC Student Services Administrator Guide

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Group by 
Name (Cont)Step 4:
Select the Ok command and press Enter. The Groups Database screen 
will be displayed, and the found group name highlighted in the left win-
dow. The screen example below shows a find for group name Seniors:
Note:The Groups Database may have many groups defined. This would require 
scrolling the left window through all the group names. The Find com-
mand will position the display directly to the located group name.
Step 5:
At this point, any of the Groups Database commands of Add, Delete, 
Modify, Find, Save, and Print can be performed on the found group.
NEC Student Services Administrator
May 21 1997  03:15:35 PM
*** Groups Database ***
AddDelete
ModifyFind Save ExitPrint
Top
Extension
Description
1000 John Fields
2001
2002Front Desk
Lounge
*** Stations in Admin ***
SeniorsFreshman Admin
Juniors
Vmail
Top 
						

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GROUPS DATABASE Student Services - Administrator Guide
Find (Cont)
Find a Station In 
Group by 
ExtensionThis will find a station, by extension, in the selected group. Follow the steps to find 
a Station In Group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to select the Find command (at the bottom of the screen) and 
press Enter. The following window will be displayed:
Step 3:
Select Stations In Group and press Enter. The following window will 
be displayed:
Continue to Step 4 on the next page...
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Use the UP and DOWN Arrow keys to select the
field type used to find a station and press
Find A Station
, or press  to cancel
Description Extension
Cancel 
						

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station In 
Group by 
Extension (Cont)Step 4:
Use the UP and DOWN arrow keys to select the Extension field and 
press Enter. The following window will be displayed:
Step 5:
Type the extension number of the station to find, select Ok and press
Enter. The Groups Database screen will be displayed, with the found ex-
tension. The screen example shows a Find for station extension 2001, of 
group Admin.
Step 5 continues on the next page...
Type the extension of the station to find, then
select OK and press . Press  or
Find A Station By Extension
select Cancel and press  to cancel.
Extension:
Clear Ok Cancel
NEC Student Services Administrator
May 21 1997  03:15:35 PM
*** Groups Database ***
AddDelete
ModifyFind Save ExitPrint
TopExtension
Description
1000 John Fields
2002
Lounge
*** Stations in Admin ***
SeniorsFreshman Admin
Juniors
Vmail
Top 2001 Front Desk 
						

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GROUPS DATABASE Student Services - Administrator Guide
Find (Cont)
Find a Station In 
Group by 
Extension (Cont)Step 5:
--- CONTINUED ---
-  If the extension typed is not assigned to the selected group
, the following 
message will be displayed in the screen message bar:
Unable to find station 2001
Step 6:
At this point, any of the Groups Database options of Add, Delete, Modi-
fy, Find, Save, and Print can be performed. 
						

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station in 
Group by 
DescriptionThis will find a station, by description, in the selected group. Follow the steps to 
Find a Station In Group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to select the Find command (at the bottom of the screen) and 
press Enter. The following window will be displayed:
Step 3:
Select Stations In Group and press Enter. The following window will 
be displayed:
Continue to Step 4 on the next page...
Do you want this command to apply to the groups database,or to the stations in the group?
Groups Database Or Stations In Group
CancelGroups DatabaseStations In Group
Use the UP and DOWN Arrow keys to select the
field type used to find a station and press
Find A Station
, or press  to cancel
Description Extension
Cancel 
						

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GROUPS DATABASE Student Services - Administrator Guide
Find (Cont)
Find a Station In 
Group by 
Description (Cont)Step 4:
Use the UP and DOWN arrow keys to select the Description field and 
press Enter. The following window will be displayed:
Step 5:
Type the description of the station to find, select Ok and press Enter. The 
Groups Database screen will be displayed, with the found extension. The 
screen example shows a Find for station description Front Desk, of 
group Admin.
Step 5 continues on the next page...
Type the description of the station to find, then
select OK and press . Press  or
Find A Station By Description
select Cancel and press  to cancel.
Description:
Clear Ok Cancel
NEC Student Services Administrator
May 21 1997  03:15:35 PM
*** Groups Database ***
AddDelete
ModifyFind Save ExitPrint
TopExtension
Description
1000 John Fields
2002Lounge
*** Stations in Admin ***
SeniorsFreshman Admin
Juniors
Vmail
Top 2001 Front Desk 
						

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Student Services - Administrator Guide GROUPS DATABASE
Find (Cont)
Find a Station In 
Group by 
Description (Cont)Step 5:
--- CONTINUED ---
Note:The description must be exact as it is in the database. A “wildcard” char-
acter (*) can be used and the Find will locate the first occurrence of the 
most complete match.
EXAMPLE: A find for Sam Sims...
Sam * or Sam S* or Sam Si*, etc. could be typed as a find parameter.
-  If the description typed is not assigned to the selected group, the following 
message will be displayed in the screen message bar:
Unable to find description “Front Desk”
Step 6:
At this point, any of the Groups Database options of Add, Delete, Modi-
fy, Find, Save, and Print can be performed. 
						

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GROUPS DATABASE Student Services - Administrator Guide
Saving & Installing Database
Changes made to the Groups Database using the Add, Delete or Modify commands 
are first changed to UAP memory. It is recommended, when a series of changes are 
made that the changes are saved. This command saves the changes to UAP disk. 
This prevents an error made in a later change operation from affecting any previous 
changes.
For example:
 When adding groups (or stations to groups), add all the needed 
groups. Before proceeding to any other operation (such as deleting or 
modifying a group); save these add changes. Then, if an error is encountered in 
a later modify operation; a cancel, or clear to start over will not affect the 
changes made in the previous Add operation.
In all the operations (Add, Delete, and Modify), this Save operation was provided 
as an ending step in all the procedures. However, the Save operation can be done 
at any time.
The databases will not become recognized by the system, until the databases have 
been installed in the system. Unlike the save command following each database 
change, the Install Databases command only needs to be performed when all 
changes to any (and all) of the Student Services database are completed.
Save DatabaseFollow the steps below to Save the database.
Step 1:
From the Groups Database screen (Figure 4-2), press Ta b to select the 
Save command, and press Enter. The following window will be dis-
played:
Step 2:
Select Ye s and press Enter to save all changes. The following will be dis-
played in the screen message bar:
The changes made to the Groups Database have been saved
Step 3:
If finished with the Groups Database, press Esc or select Exit to return 
to the Student Services Main Menu.
Continue to Install Database on the next page...
Do you want to save the changes
made to the Groups Database?
Save Groups Database
No Yes 
						

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Student Services - Administrator Guide GROUPS DATABASE
Install DatabaseThe Install Database function installs the Student Services Working Database to 
the PBX. The working database then becomes the installed database that the PBX 
will operate from. Until the working database is installed, the PBX will not be able 
to implement any changes made to station parameters in Student Services.
Note:
This step only needs to be performed if no other changes to any of the databases 
will be made at this time. Otherwise complete any other changes and then per-
form a Install Databases procedure.
Follow the step below to install the database.
Step :
From the Student Services Main Menu, select the Install Databases 
function, and press Enter. The following message appears in the screen 
message bar:
The Working Database has been installed
-  If no changes have been made to the working database
, the following 
window will be displayed:
This completes the Save and Install Databases procedures...
The Working Database has not been modified since the
last installation. You may install it again or cancel.
Working Database Unchanged
Cancel
Install Again 
						

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Print
Group Database information can be printed to a hardcopy printer device. Three 
Print options are available:
Current RecordPrints the current record selected on the Groups Database 
screen (left window).
Records On ScreenPrints all records shown in the left window on the Group 
database screen.
All RecordsPrints all the records in the Groups Database.
Information can also be printed for stations of a selected group. Follow the 
procedures for these print options:
Printing Group 
Current RecordPrints the current record of the selected group.
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to select the Print command, and press Enter. The following 
window will be displayed:
Step 3:
Select Groups Database and press Enter. The following window will be 
displayed
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Select the records to print, then select Print and press .
Press  or select Cancel and press  to cancel.
Print Groups Database
PrintCancel Records to Print:
Current RecordRecords On Screen
All Records Current Record