NEC Student Services Administrator Guide

							NDA-30095   Revision 1Page 13
Student Services - Administrator Guide STATIONS DATABASE
Deleting a Station
The Delete command will remove a station from the Stations Database. Follow the 
steps to delete a station:
Step 1:
From the Stations Database screen (Figure 3-2), press Ta b to select the 
Delete command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Type the number of the station to be deleted from the database, and press 
Enter. The example window (below) shows an entered station number 
(1010) to be deleted from the database. The window also displays the as-
sociated station description.
Step 3:
Select Ok and press Enter to delete the station. From the example above, 
the following message will be displayed in the screen message bar:
Station 1010 removed from the database
-  To delete more stations
, select Clear, press Enter, and repeat this procedure 
from Step 2.
Continue to Step 4 on the next page...
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							Page 14NDA-30095   Revision 1
STATIONS DATABASE Student Services - Administrator Guide
Deleting a Station (Cont)
Step 4:
When finished deleting stations, press Esc (or select Exit) to return to the 
Stations Database menu. 
Step 5:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 21.
This completes the Deleting a Station procedure... 
						

							NDA-30095   Revision 1Page 15
Student Services - Administrator Guide STATIONS DATABASE
Modifying a Station
The Modify command will change the information for a station in the Stations 
Database. Follow the steps to Modify a station:
Step 1:
From the Stations Database screen (Figure 3-2), press Ta b to select the 
Modify command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Type the extension number of the station to be modified and press Enter. 
An example window for station 1008 is shown below:
Note:The window shows the number and description for the existing station in 
the database. The window shows the modified information (if any) and 
the original information (before this modify operation).
Step 3:
Modify the extension description as desired, and press Enter.
Continue to Step 4 on the next page...
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							Page 16NDA-30095   Revision 1
STATIONS DATABASE Student Services - Administrator Guide
Modifying a Station (Cont)
Step 4:
Select Ok and press Enter to modify the station. From the example, the 
following message will be displayed in the screen message bar:
Station 1008 has been modified
-  To modify more stations
, select Clear, press Enter, and repeat this 
procedure from Step 2.
Step 5:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 21.
This completes the Modifying a Station procedure... 
						

							NDA-30095   Revision 1Page 17
Student Services - Administrator Guide STATIONS DATABASE
Finding a Station
The Find command can be used to locate a station in the database by extension or 
by description. Follow the steps to find a station in the Stations Database:
Finding by 
ExtensionFollow the steps to Find a station by extension number.
Step 1:
From the Stations Database screen (Figure 3-2), press Ta b to select the 
Find command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Use the UP and DOWN arrow keys to select the Extension field and 
press Enter. The following window will be displayed:
Step 3:
Type the extension number of the station to find, select the Ok option and 
press
Enter. The Stations Database screen will be displayed, with the found 
extension. (This is shown in Figure 3-3, of an example search for exten-
sion 1006.)
Continue to step 4 on the next page...
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							Page 18NDA-30095   Revision 1
STATIONS DATABASE Student Services - Administrator Guide
Finding a Station (Cont)
Finding by 
Extension (Cont)The example Find a Station result screen of a find for extension 1006.
Figure 3-3   Find Station by Extension Screen
Step 4:
At this point, any of the Stations Database commands of Add, Delete, 
Modify, Find, Save, and Print can be performed.
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							NDA-30095   Revision 1Page 19
Student Services - Administrator Guide STATIONS DATABASE
Finding a Station (Cont)
Finding by 
DescriptionFollow the steps to Find a station by description.
Step 1:
From the Stations Database screen (Figure 3-2), press Ta b to select the 
Find command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Use the UP and DOWN arrow keys to select the Description field and 
press Enter. The following window will be displayed:
Step 3:
Type the description of the station to find, select the Ok option and press
Enter. The Stations Database screen will be displayed, with the found 
station description. (This is shown in Figure 3-4, of an example search for 
description Sam Sims.)
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most complete match.
EXAMPLE: A find for Sam Sims...
Sam * or Sam S* or Sam Si*, etc. could be typed as a find parameter.
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							Page 20NDA-30095   Revision 1
STATIONS DATABASE Student Services - Administrator Guide
Finding a Station (Cont)
Finding by 
Description (Cont)The example Find a Station result screen of a find for description Sam Sims.
Figure 3-4   Find Station by Description Screen
Step 4:
At this point, any of the Stations Database commands of Add, Delete, 
Modify, Find, Save, and Print can be performed.
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							NDA-30095   Revision 1Page 21
Student Services - Administrator Guide STATIONS DATABASE
Saving & Installing Database
Changes made to the Stations Database using the Add, Delete or Modify 
commands are first changed to UAP memory. It is recommended, when a series of 
changes are made that the changes are saved. 
The Save command saves any current changes in UAP memory to the UAP hard 
disk. This prevents an error made in a later change operation from affecting any 
previous changes.
For example: When adding stations, add all the needed stations. Before 
proceeding to any other operation (such as deleting or modifying a station); 
save these add changes. Then, if an error is encountered in a later modify 
operation, a cancel or clear to start over will not affect the changes made in the 
previous Add operation.
The databases will not become recognized by the system, until the databases have 
been installed in the system. Unlike the save command following each database 
change, the Install Databases command only needs to be performed when all 
changes to any (and all) of the Student Services database are completed.
Save DatabaseFollow the steps below to save the database.
Step 1:
From the Stations database screen (Figure 3-2), press Ta b to select the 
Save command, and press Enter. The following window will be dis-
played:
Step 2:
Select Ye s and press Enter to save all changes. The following will be dis-
played in the screen message bar:
The changes made to the Stations Database have been saved
Step 3:
If finished with the Stations Database, press Esc or select Exit to return 
to the Student Services Main Menu.
Continue to Install Database on the next page...
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							Page 22NDA-30095   Revision 1
STATIONS DATABASE Student Services - Administrator Guide
Install DatabaseThe Install Database function installs the Student Services Working Database to 
the PBX. The working database then becomes the installed database that the PBX 
will operate from. Until the working database is installed, the PBX will not be able 
to implement any changes made to station parameters in Student Services.
Note:
This step only needs to be performed if no other changes to any of the databases 
will be made at this time. Otherwise complete any other changes and then per-
form a Install Databases procedure.
Follow the step below to install the database.
Step 1:
From the Student Services Main Menu, select the Install Databases 
function, and press Enter. The following message appears in the screen 
message bar:
The Working Database has been installed
-  If no changes have been made to the working database
, the following 
window will be displayed:
This completes the Save and Install Databases procedures...
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