NEC Student Services Administrator Guide

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Student Services - Administrator Guide GROUPS DATABASE
Add (Cont)
Adding a Station In 
Group (Cont)Step 6:
When finished adding stations in groups, press Esc (or select Exit) to re-
turn to the Groups Database menu screen.
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the Adding a Station in Group procedure... 
						

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Delete
The Delete command will delete a group from the Groups Database and delete a 
station from a group. Follow the steps for these two procedures:
Deleting a GroupFollow the steps to delete a group from the Groups Database:
Step 1:
From the Groups Database screen (Figure 4-2), press Ta b to select the 
Delete command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Select Groups Database and press Enter. The following window will be 
displayed:
Step 3:
Type the name of the group to be deleted from the database, and press 
Enter. The example window (below) shows an entered group name (Ad-
min) to be deleted from the database.
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Type the name of the group to delete then press .
 or select Exit and press  when done.
Delete A Group
Clear
OkExit Group Name:
 Select Ok and press  to delete the group. Press
Type the name of the group to delete then press .
 or select Exit and press  when done.
Delete A Group
Clear
OkExit Group Name:
 Select Ok and press  to delete the group. PressAdmin 
						

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Delete (Cont)
Deleting a Group 
(Cont)Step 4:
Select Ok and press Enter to delete the group. From the example, the fol-
lowing message will be displayed in the screen message bar and the fol-
lowing window will be displayed:
Group Admin removed from the database
Step 5:
Select Ye s or No and press Enter. 
- CAUTION
 ---- If answering Yes, all stations that were assigned to the 
deleted group will also be removed from the Stations Database. Consider 
whether any of these stations are also assigned to other groups or whether 
they might be reassigned to another group later. If these stations were 
removed now and needed later, they will have to be added back to the 
Stations Database.
-  To delete more groups
, repeat this procedure from Step 3.
Step 6:
When finished deleting groups, press Esc (or select Exit) to return to the 
Groups Database menu. 
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the Deleting a Group procedure...
Do you want to delete all stations used by
this group from the Stations Database?
Delete Group Stations
No Yes Deleted Group Name: Admin 
						

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Delete (Cont)
Deleting a Station 
In GroupFollow the steps to delete a station from a group.
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window) to delete a station.
Step 2:
Press Ta b to select the Delete command (at the bottom of the screen) and 
press Enter. The following window will be displayed:
Step 3:
Select Stations In Group and press Enter. The following window will 
be displayed:
Continue to Step 4 on the next page...
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Type the extension of the station to delete then press 
Select Ok and press  to delete the station. Press 
Delete A Station
Clear Ok or select Exit and press  when done.Exit Description:Extension: 
						

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Delete (Cont)
Deleting a Station 
In Group (Cont)Step 4:
Type the extension number of the station and press Enter. The following 
window will be displayed (for an example station 1000):
Step 5:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar (for the example station 1000):
Station 1000 removed from the database
-  To delete more stations from this group
, select Clear, press Enter, and 
repeat this procedure from Step 4.
-  If a station extension is typed that is not part of this group
, a message will be 
displayed in the screen message bar indicating the station could not be 
found. Ensure the station to be deleted is part of the selected group.
Step 6:
When finished deleting stations, press Esc (or select Exit) to return to the 
Groups Database menu. 
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the Deleting a Station in Group procedure...
Type the extension of the station to delete then press 
Select Ok and press  to delete the station. Press 
Delete A Station
ClearOk
or select Exit and press  when done.
Exit
Description:
Extension:1000
John Fields 
						

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Modify
The Modify command will change the name of a group and change the station 
description in a selected group.
Modifying a GroupFollow the steps to modify a group name in the Groups Database:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window) to modify.
Step 2:
Press Ta b to select the Modify command (at the bottom of the screen) 
and press Enter. The following window will be displayed:
Step 3:
Select Groups Database and press Enter. The following window will be 
displayed (for an example group of Admin):
Step 4:
Modify the name of the group and press Enter.
Continue to Step 5 on the next page...
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Type the group name, then select Ok and press  to save
changes. Press  or select Exit and press  when done.
Add/Modify A Group
Clear
OkExit Modified
Original
Group Name:
Admin Admin 
						

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Modify (Cont)
Modifying a Group 
(Cont)Step 5:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar (for the example - changed group name Admin to 
Admin2):
Group “Admin2” has been modified
Step 6:
Press Esc (or select Exit) to return to the Groups Database menu. 
Step 7:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the Modifying a Group procedure... 
						

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Modify (Cont)
Modifying a 
Station In GroupThis will change a station description in the same manner as the modify command 
from the Stations Database function. Follow the steps to modify a station in the 
selected group:
Step 1:
From the Groups Database screen (Figure 4-2), use the UP and DOWN 
arrow keys to select a group (in the left window).
Step 2:
Press Ta b to move to the right stations window. Use the UP and DOWN 
arrow keys to select a station to modify (in the right window).
Step 3:
Press Ta b to select the Modify command (at the bottom of the screen) 
and press Enter. The following window will be displayed:
Step 4:
Select Stations In Group and press Enter. The following window will 
be displayed (for an example station 1000):
Continue to Step 5 on the next page...
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
To Add a Station, type in all fields. To Modify a station,
modify the desired fields. To save changes, select Ok and press
Add/Modify A Station
Clear Ok . Press  or select Exit and press  when done.Exit Modified
Original
Description:Extension:
John Fields John Fields1000 1000 
						

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Modify (Cont)
Modifying a 
Station In Group 
(Cont)Step 5:
Select station Description and type a new description, and press Enter. 
(Perhaps there is a new person at this station.). 
Step 6:
Select Ok and press Enter. The following message will be displayed in 
the screen message bar. The following screen shows the changes (for ex-
ample - station 1000, description change from John Fields to Joe Luna):
Station 1000 has been modified
Note:The station description has also been changed in the Stations Database.
Step 7:
Press Esc (or select Exit) to return to the Groups Database menu. 
Step 8:
Whenever changes are made to one of the databases, it is recommended 
the changes be saved to disk before proceeding to another operation. See 
“Saving & Installing Database” on page 50.
This completes the mODIFYING a Station in Group procedure...
To Add a Station, type in all fields. To Modify a station,
modify the desired fields. To save changes, select Ok and press
Add/Modify A Station
ClearOk
. Press  or select Exit and press  when done.
Exit
ModifiedOriginal
Description:
Extension:
Joe LunaJoe Luna
10001000 
						

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Find
The Find command can be used to locate a group in the Groups Database and find 
a station in a group. 
Find a Group by 
NameFollow the steps to find a group by name:
Step 1:
From the Groups Database screen (Figure 4-2), press Ta b to select the 
Find command (at the bottom of the screen) and press Enter. The fol-
lowing window will be displayed:
Step 2:
Select Groups Database and press Enter. The following window will be 
displayed:
Step 3:
Type the name of a group to find and press Enter. 
Continue to Step 4 on the next page...
Do you want this command to apply to the groups database,
or to the stations in the group?
Groups Database Or Stations In Group
Cancel Groups DatabaseStations In Group
Type the name of the group to find, then
select Cancel and press  to cancel.
Find A Group By Name
Clear
OkExit Group Name:
 select Ok and press . Press  or