NEC Student Services Administrator Guide
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NDA-30095 Revision 1Page 23 Student Services - Administrator Guide STATIONS DATABASE Print Station Database information can be printed to a hardcopy printer device. Three Print command options are available: Current RecordPrints the current record selected on the Stations Database screen window. Records On ScreenPrints all records shown in the window on the Stations database screen. All RecordsPrints all the records in the Stations Database. Follow the next procedures for these print options: Printing the Current RecordThis prints the current record of the selected station. Step 1: From the Stations database screen (Figure 3-2), use the UP and DOWN arrow keys to select the station record to be printed. Step 2: Press Ta b to select the Print command, and press Enter. The following window will be displayed: Step 3: Use the UP and DOWN arrow keys to select the Current Record option and press Enter. Step 4: Select Print and press Enter. The following message (for an example station 1008) will be displayed in the screen message bar and the record will be printed on the online printer device. Printing Station 1008 Step 5: If finished with the Stations Database, press Esc or select Exit to return to the Student Services Main Menu. CU\U CU\US Sd dXU bUS_bTc d d dXU bUS_bTc d_ _ `bY^d dXU^ cU\ `bY^d dXU^ cU\U USd @bY^d Q^T `b Sd @bY^d Q^T `bU Ucc ,5>D5B. cc ,5>D5B. @bUc @bUcc c ,5C3. _b cU\US ,5C3. _b cU\USd d 3Q^SU\ Q^T `bUc 3Q^SU\ Q^T `bUcc c ,5>D5B. d_ SQ^ ,5>D5B. d_ SQ^S SU\ U\ @bY^d CdQdY_ @bY^d CdQdY_^ ^c 4QdQRQcU c 4QdQRQcU @bY^ @bY^d d3Q^SU\ 3Q^SU\ BUS_ BUS_b bTc d_ @bY^d* Tc d_ @bY^d*3ebb 3ebbU U^d BUS_bT ^d BUS_bTBUS_b BUS_bT Tc ?^ CSbUU^ c ?^ CSbUU^1\\ B 1\\ BU US_bTc S_bTc 3ebbU 3ebbU^ ^d BUS_bT d BUS_bT
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Page 24NDA-30095 Revision 1 STATIONS DATABASE Student Services - Administrator Guide Print (Cont) Printing Records On ScreenPrints the records of the stations displayed in the window of the Stations Database screen. Step 1: From the Stations database screen (Figure 3-2), use the UP and DOWN arrow keys to select the station records in the window to be printed. All station records shown within this window will be printed Step 2: Press Ta b to select the Print command, and press Enter. The following window will be displayed: Step 3: Use the UP and DOWN arrow keys to select the Records On Screen op- tion and press Enter. Step 4: Select Print and press Enter. The following message will be displayed in the screen message bar and the records will be printed on the online printer device. Printing the stations shown on screen Step 5: If finished with the Stations Database, press Esc or select Exit to return to the Student Services Main Menu. CU\U CU\US Sd dXU bUS_bTc d d dXU bUS_bTc d_ _ `bY^d dXU^ cU\ `bY^d dXU^ cU\U USd @bY^d Q^T `b Sd @bY^d Q^T`bU Ucc ,5>D5B. cc ,5>D5B. @bUc @bUcc c ,5C3. _b cU\US ,5C3. _b cU\USd d 3Q^SU\ Q^T `bUc 3Q^SU\ Q^T `bUcc c ,5>D5B. d_ SQ^ ,5>D5B. d_ SQ^S SU\ U\ @bY^d CdQdY_ @bY^d CdQdY_^ ^c 4QdQRQcU c 4QdQRQcU @bY^ @bY^d d3Q^SU\ 3Q^SU\ BUS_ BUS_b bTc d_ @bY^d* Tc d_ @bY^d* 3ebb 3ebbU U^d BUS_bT ^d BUS_bTBUS_b BUS_bT Tc ?^ CSbUU^ c ?^ CSbUU^ 1\\ B 1\\ BU US_bTc S_bTc 3ebbU 3ebbU^ ^d BUS_bT d BUS_bT
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NDA-30095 Revision 1Page 25 Student Services - Administrator Guide STATIONS DATABASE Print (Cont) Printing All RecordsPrints the records for all stations in the Stations Database. Step 1: From the Stations database screen (Figure 3-2), press Ta b to select the Print command, and press Enter. The following window will be dis- played: Step 2: Use the UP and DOWN arrow keys to select the All Records option and press Enter. Step 3: Select Print and press Enter. The following message will be displayed in the screen message bar and the records will be printed on the online printer device. Printing all stations Step 4: If finished with the Stations Database, press Esc or select Exit to return to the Student Services Main Menu. CU\U CU\US Sd dXU bUS_bTc d d dXU bUS_bTc d_ _ `bY^d dXU^ cU\ `bY^d dXU^ cU\U USd @bY^d Q^T `b Sd @bY^d Q^T `bU Ucc ,5>D5B. cc ,5>D5B. @bUc @bUcc c ,5C3. _b cU\US ,5C3. _b cU\USd d 3Q^SU\ Q^T `bUc 3Q^SU\ Q^T `bUcc c ,5>D5B. d_ SQ^ ,5>D5B. d_ SQ^S SU\ U\ @bY^d CdQdY_ @bY^d CdQdY_^ ^c 4QdQRQcU c 4QdQRQcU @bY^ @bY^d d3Q^SU\ 3Q^SU\ BUS_ BUS_b bTc d_ @bY^d* Tc d_ @bY^d*3ebb 3ebbU U^d BUS_bT ^d BUS_bTBUS_b BUS_bT Tc ?^ CSbUU^ c ?^ CSbUU^1\\ B 1\\ BU US_bTc S_bTc 3ebbU 3ebbU^ ^d BUS_bT d BUS_bT
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Page 26NDA-30095 Revision 1 STATIONS DATABASE Student Services - Administrator Guide Exit Follow the step to exit the Stations Database function. Step : From the Stations database screen (Figure 3-2), press Ta b to select the Exit command, and press Enter. - If changes have been made and not saved to the database , The following window will be displayed: - Select Ye s and press Enter to save all changes. The following will be displayed in the screen message bar: The changes made to the Stations Database have been saved 4_ i_e gQ^d d_ 4_ i_e gQ^d d_ c cQfU dXU SXQ^WUc QfU dXU SXQ^WUc ]QTU d_ dXU Cd ]QTU d_ dXU CdQ QdY_^c 4QdQRQcU/ dY_^c 4QdQRQcU/ CQfU CdQdY_^c CQfU CdQdY_^c 4QdQRQcU 4QdQRQcU > >_ _ IUc IUc
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NDA-30095 Revision 1Page 27 Student Services - Administrator Guide GROUPS DATABASE Chapter 4 GROUPS DATABASE The Groups Database contains named groups of stations used in Student Services functions. This allows common use stations to be grouped and events scheduled for the group. A Note on Selecting Commands In the following procedures, a step may call for pressing the Tab key to select a command. It may be required to press the Tab key multiple times in order to select the specific command. When reading a step, understand to press the Tab key (as needed) to select the specified command. Using the Groups Database Step 1: From the Student Services Main Menu (Figure 4-1), select Groups Da- tabase and press Enter. Figure 4-1 Main Menu Screen - Select Groups Database Step 2: The Groups Database screen will be displayed (See Figure 4-2). The screen will display the top entries of the database. Continue to the next page... Stations Database NEC Student Services Administrator May 21 1997 03:15:35 PM *** Main Menu *** Groups Database Scheduled Events Install Databases Immediate Action Exit Use the UP and DOWN arrow keys to make a selection, then press
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Page 28NDA-30095 Revision 1 GROUPS DATABASE Student Services - Administrator Guide Using the Groups Database (Cont) Figure 4-2 Groups Database Screen The left screen window shows the first entries of the Groups Database. Use the UP and DOWN arrow keys to move through the group entries. When at the first entries of the database, Top will be shown in the lower right corner of the window (as shown in Figure 4-2). Likewise, when the end is reached, End will be displayed. The right screen window shows the stations that have been assigned to the selected group. In the screen example (Figure 4-2), the Admin group is selected on the left. The stations shown on the right are the stations that have been assigned to the Admin group. Using the Up and Down arrow keys to move through the groups on the left, will display the associated stations for that group on the right. Below the screen window, seven commands are available: AddAdd a group to the database, or station to a group. DeleteDelete a group from the database, or station from a group. ModifyChange an existing group or station in the database. FindLocate a specific group or station in the database. SaveSave the current changes to the working database. PrintPrint group information in the database. ExitExit the Groups Database. These commands are described in detail in the following sections. NEC Student Services Administrator May 21 1997 03:15:35 PM *** Groups Database *** AddDelete ModifyFind Save ExitPrint Top Extension Description 1000 John Fields 2001 2002Front Desk Lounge *** Stations in Admin *** SeniorsFreshman Admin Juniors Vmail Top
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NDA-30095 Revision 1Page 29 Student Services - Administrator Guide GROUPS DATABASE Add The Add command will add a new group to the Groups Database and add a station to a group. Follow the steps for these two procedures: Adding a New GroupFollow the steps to add a new group to the Groups Database. Step 1: From the Groups Database screen (Figure 4-2), press Ta b to select the Add command (at the bottom of the screen) and press Enter. The follow- ing window will be displayed: Step 2: Select Groups Database and press Enter. The following window will be displayed: Step 3: Type the name of the group to be added to the database and press Enter. Continue to Step 4 on the next page... Do you want this command to apply to the groups database,or to the stations in the group? Groups Database Or Stations In Group CancelGroups DatabaseStations In Group Type the group name, then select Ok and press to save changes. Press or select Exit and press when done. Add/Modify A Group ClearOkExit ModifiedOriginalGroup Name:
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Page 30NDA-30095 Revision 1 GROUPS DATABASE Student Services - Administrator Guide Add (Cont) Adding a New Group (Cont)Step 4: Select the Ok command and press Enter. The following message will be displayed in the screen message bar (for an example new group of Class 8): Group “Class 8” added to the database - To add more groups , select Clear, press Enter, and repeat this procedure from Step 3. Step 5: When finished adding groups, press Esc to return to the Groups Database screen. Step 6: Whenever changes are made to one of the databases, it is recommended the changes be saved to disk before proceeding to another operation. See “Saving & Installing Database” on page 50. This completes the Adding a new Group procedure...
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NDA-30095 Revision 1Page 31 Student Services - Administrator Guide GROUPS DATABASE Add (Cont) Adding a Station In GroupFollow the steps to add a station to a group. Step 1: From the Groups Database screen (Figure 4-2), use the UP and DOWN arrow keys to select a group (in the left window) to add a station. Step 2: Press Ta b to select the Add command (at the bottom of the screen) and press Enter. The following window will be displayed: Step 3: Select Stations In Group and press Enter. The following window will be displayed: Continue to Step 4 on the next page... Do you want this command to apply to the groups database,or to the stations in the group? Groups Database Or Stations In Group CancelGroups DatabaseStations In Group To Add a Station, type in all fields. To Modify a station, modify the desired fields. To save changes, select Ok and press Add/Modify A Station ClearOk . Press or select Exit and press when done. Exit ModifiedOriginal Description: Extension:
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Page 32NDA-30095 Revision 1 GROUPS DATABASE Student Services - Administrator Guide Add (Cont) Adding a Station In Group (Cont)Step 4: Type the extension number of the station and press Enter. The following window will be displayed (for an example station 1000): Note:The window shows the number and description for the existing station in the database. The window shows the modified information (if any) and the original information. - A station not yet defined in the Stations Database can also be added at this step. The new station will be added to both the Stations Database and added to this group in one operation. 5.Type the extension number of the new station and press Enter (as above). A new station will not have a description (as shown above). 6.Type the description for the new station and press Enter. Now continue to Step 5. Step 5: Select Ok and press Enter. The following message will be displayed in the screen message bar (for the example station 1000, added to group Ad- min): Station 1000 added to group “Admin” - To add more stations , select Clear, press Enter, and repeat this procedure from Step 4. Continue to Step 6 on the next page... To Add a Station, type in all fields. To Modify a station, modify the desired fields. To save changes, select Ok and press Add/Modify A Station Clear Ok . Press or select Exit and press when done.Exit Modified Original Description:Extension: John Fields John Fields1000 1000