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NEC Student Services Administrator Guide

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    							NDA-30095   Revision 1Page 23
    Student Services - Administrator Guide STATIONS DATABASE
    Print
    Station Database information can be printed to a hardcopy printer device. Three 
    Print command options are available:
    Current RecordPrints the current record selected on the Stations Database 
    screen window.
    Records On ScreenPrints all records shown in the window on the Stations 
    database screen.
    All RecordsPrints all the records in the Stations Database.
    Follow the next procedures for these print options:
    Printing the 
    Current RecordThis prints the current record of the selected station.
    Step 1:
    From the Stations database screen (Figure 3-2), use the UP and DOWN 
    arrow keys to select the station record to be printed.
    Step 2:
    Press Ta b to select the Print command, and press Enter. The following 
    window will be displayed:
    Step 3:
    Use the UP and DOWN arrow keys to select the Current Record option 
    and press Enter. 
    Step 4:
    Select Print and press Enter. The following message (for an example 
    station 1008) will be displayed in the screen message bar and the record 
    will be printed on the online printer device.
    Printing Station 1008
    Step 5:
    If finished with the Stations Database, press Esc or select Exit to return 
    to the Student Services Main Menu.
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    							Page 24NDA-30095   Revision 1
    STATIONS DATABASE Student Services - Administrator Guide
    Print (Cont)
    Printing Records 
    On ScreenPrints the records of the stations displayed in the window of the Stations Database 
    screen.
    Step 1:
    From the Stations database screen (Figure 3-2), use the UP and DOWN 
    arrow keys to select the station records in the window to be printed. All 
    station records shown within this window will be printed
    Step 2:
    Press Ta b to select the Print command, and press Enter. The following 
    window will be displayed:
    Step 3:
    Use the UP and DOWN arrow keys to select the Records On Screen op-
    tion and press Enter. 
    Step 4:
    Select Print and press Enter. The following message will be displayed 
    in the screen message bar and the records will be printed on the online 
    printer device.
    Printing the stations shown on screen
    Step 5:
    If finished with the Stations Database, press Esc or select Exit to return 
    to the Student Services Main Menu.
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    							NDA-30095   Revision 1Page 25
    Student Services - Administrator Guide STATIONS DATABASE
    Print (Cont)
    Printing All 
    RecordsPrints the records for all stations in the Stations Database.
    Step 1:
    From the Stations database screen (Figure 3-2), press Ta b to select the 
    Print command, and press Enter. The following window will be dis-
    played:
    Step 2:
    Use the UP and DOWN arrow keys to select the All Records option and 
    press Enter. 
    Step 3:
    Select Print and press Enter. The following message will be displayed 
    in the screen message bar and the records will be printed on the online 
    printer device.
    Printing all stations
    Step 4:
    If finished with the Stations Database, press Esc or select Exit to return 
    to the Student Services Main Menu.
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    							Page 26NDA-30095   Revision 1
    STATIONS DATABASE Student Services - Administrator Guide
    Exit
    Follow the step to exit the Stations Database function.
    Step :
    From the Stations database screen (Figure 3-2), press Ta b to select the 
    Exit command, and press Enter.
    -  If changes have been made and not saved to the database
    , The following 
    window will be displayed:
    - Select Ye s and press Enter to save all changes. The following will be 
    displayed in the screen message bar:
    The changes made to the Stations Database have been saved
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    							NDA-30095   Revision 1Page 27
    Student Services - Administrator Guide GROUPS DATABASE
    Chapter 4 GROUPS DATABASE
    The Groups Database contains named groups of stations used in Student Services 
    functions. This allows common use stations to be grouped and events scheduled for 
    the group.
    A Note on Selecting Commands
    In the following procedures, a step may call for pressing the Tab key to select a 
    command. It may be required to press the Tab key multiple times in order to select 
    the specific command. When reading a step, understand to press the Tab key (as 
    needed) to select the specified command.
    Using the Groups Database
    Step 1:
    From the Student Services Main Menu (Figure 4-1), select Groups Da-
    tabase and press Enter.
    Figure 4-1   Main Menu Screen - Select Groups Database
    Step 2:
    The Groups Database screen will be displayed (See Figure 4-2). The 
    screen will display the top entries of the database.
    Continue to the next page...
    Stations Database
    NEC Student Services Administrator
    May 21 1997  03:15:35 PM
    *** Main Menu ***
    Groups Database
    Scheduled Events
    Install Databases
    Immediate Action
    Exit
    Use the UP and DOWN arrow keys to make a selection, then press  
    						
    							Page 28NDA-30095   Revision 1
    GROUPS DATABASE Student Services - Administrator Guide
    Using the Groups Database (Cont)
    Figure 4-2   Groups Database Screen
    The left screen window shows the first entries of the Groups Database. Use the UP 
    and DOWN arrow keys to move through the group entries. When at the first entries 
    of the database, Top will be shown in the lower right corner of the window (as 
    shown in Figure 4-2). Likewise, when the end is reached, End will be displayed.
    The right screen window shows the stations that have been assigned to the selected 
    group. In the screen example (Figure 4-2), the Admin group is selected on the left. 
    The stations shown on the right are the stations that have been assigned to the 
    Admin group. Using the Up and Down arrow keys to move through the groups on 
    the left, will display the associated stations for that group on the right.
    Below the screen window, seven commands are available:
    AddAdd a group to the database, or station to a group.
    DeleteDelete a group from the database, or station from a group. 
    ModifyChange an existing group or station in the database.
    FindLocate a specific group or station in the database.
    SaveSave the current changes to the working database.
    PrintPrint group information in the database.
    ExitExit the Groups Database.
    These commands are described in detail in the following sections.
    NEC Student Services Administrator
    May 21 1997  03:15:35 PM
    *** Groups Database ***
    AddDelete
    ModifyFind Save ExitPrint
    Top
    Extension
    Description
    1000 John Fields
    2001
    2002Front Desk
    Lounge
    *** Stations in Admin ***
    SeniorsFreshman Admin
    Juniors
    Vmail
    Top 
    						
    							NDA-30095   Revision 1Page 29
    Student Services - Administrator Guide GROUPS DATABASE
    Add
    The Add command will add a new group to the Groups Database and add a station 
    to a group. Follow the steps for these two procedures:
    Adding a New 
    GroupFollow the steps to add a new group to the Groups Database.
    Step 1:
    From the Groups Database screen (Figure 4-2), press Ta b to select the 
    Add command (at the bottom of the screen) and press Enter. The follow-
    ing window will be displayed:
    Step 2:
    Select Groups Database and press Enter. The following window will be 
    displayed:
    Step 3:
    Type the name of the group to be added to the database and press Enter.
    Continue to Step 4 on the next page...
    Do you want this command to apply to the groups database,or to the stations in the group?
    Groups Database Or Stations In Group
    CancelGroups DatabaseStations In Group
    Type the group name, then select Ok and press  to save
    changes. Press  or select Exit and press  when done.
    Add/Modify A Group
    ClearOkExit
    ModifiedOriginalGroup Name: 
    						
    							Page 30NDA-30095   Revision 1
    GROUPS DATABASE Student Services - Administrator Guide
    Add (Cont)
    Adding a New 
    Group (Cont)Step 4:
    Select the Ok command and press Enter. The following message will be 
    displayed in the screen message bar (for an example new group of Class 
    8):
    Group “Class 8” added to the database
    -  To add more groups
    , select Clear, press Enter, and repeat this procedure 
    from Step 3.
    Step 5:
    When finished adding groups, press Esc to return to the Groups Database 
    screen.
    Step 6:
    Whenever changes are made to one of the databases, it is recommended 
    the changes be saved to disk before proceeding to another operation. See 
    “Saving & Installing Database” on page 50.
    This completes the Adding a new Group procedure... 
    						
    							NDA-30095   Revision 1Page 31
    Student Services - Administrator Guide GROUPS DATABASE
    Add (Cont)
    Adding a Station In 
    GroupFollow the steps to add a station to a group.
    Step 1:
    From the Groups Database screen (Figure 4-2), use the UP and DOWN 
    arrow keys to select a group (in the left window) to add a station.
    Step 2:
    Press Ta b to select the Add command (at the bottom of the screen) and 
    press Enter. The following window will be displayed:
    Step 3:
    Select Stations In Group and press Enter. The following window will 
    be displayed:
    Continue to Step 4 on the next page...
    Do you want this command to apply to the groups database,or to the stations in the group?
    Groups Database Or Stations In Group
    CancelGroups DatabaseStations In Group
    To Add a Station, type in all fields. To Modify a station,
    modify the desired fields. To save changes, select Ok and press
    Add/Modify A Station
    ClearOk
    . Press  or select Exit and press  when done.
    Exit
    ModifiedOriginal
    Description:
    Extension: 
    						
    							Page 32NDA-30095   Revision 1
    GROUPS DATABASE Student Services - Administrator Guide
    Add (Cont)
    Adding a Station In 
    Group (Cont)Step 4:
    Type the extension number of the station and press Enter. The following 
    window will be displayed (for an example station 1000):
    Note:The window shows the number and description for the existing station in 
    the database. The window shows the modified information (if any) and 
    the original information.
    -  A station not yet defined in the Stations Database can also be added at this 
    step. The new station will be added to both the Stations Database and added 
    to this group in one operation.
    5.Type the extension number of the new station and press Enter (as above). 
    A new station will not have a description (as shown above).
    6.Type the description for the new station and press Enter. Now continue to 
    Step 5.
    Step 5:
    Select Ok and press Enter. The following message will be displayed in 
    the screen message bar (for the example station 1000, added to group Ad-
    min):
    Station 1000 added to group “Admin”
    -  To add more stations
    , select Clear, press Enter, and repeat this procedure 
    from Step 4.
    Continue to Step 6 on the next page...
    To Add a Station, type in all fields. To Modify a station,
    modify the desired fields. To save changes, select Ok and press
    Add/Modify A Station
    Clear Ok . Press  or select Exit and press  when done.Exit Modified
    Original
    Description:Extension:
    John Fields John Fields1000 1000 
    						
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