NEC EliteMail Vms/Elitemail Limited Job Specifications Manual

EliteMail VMS/EliteMail Limited Issue 1
Job Specifications Manual3 - 21

Record greetings again for the Department, Sales, or Technical
Support Box: 
1. Establish a local connection with the voice mail system.  For
details, refer to Section 3 Program Worksheet 2: The Opening
Greeting on page 3-6.
2. Press	
- to access the Transaction Directory.
3. Press
 or 
 (or use the Jump command) to
display the transaction box you want to change (Departments,
Sales, or Technical Support Box).
4....

3 - 22Fill in the Screens Issue 1 EliteMail VMS/EliteMail Limited
SECTION 9 
P
ROGRAM 
W
ORKSHEET 8:  
P
UBLIC FAX BOXTo set up the fax detect feature, refer to Figure 3-11 Public Fax Box to fill in
the Public Fax Box fields.  If you are not viewing this screen, press 	
-.
Press 
 or 
 until Page 6 is displayed.
Figure 3-11   Public Fax Box
Public Fax Box

Fax ID:
1. Move the cursor to this field. 
2. Enter the System ID of the Public Fax Box, and press 	
. 
The default System...

EliteMail VMS/EliteMail Limited Issue 1
Job Specifications Manual3 - 23

Transfer?
1. Move cursor to this field. 
2. Enter Y, and press 	
.  
3. Enter the fax machine extension number on the NEC telephone
system, and press 	
.  
If using more than one fax machine, set up a hunt group on
your telephone system for the fax machine extensions, and
enter the pilot extension number here.

Call transfer type
The transfer type field, located directly below the Transfer? field, is
not labeled.  You...

3 - 24Fill in the Screens Issue 1 EliteMail VMS/EliteMail Limited

Holding?
In this field, enter:    

Alt Action:
Set how the system reacts if the transfer to the fax extension is
unsuccessful.  The most common choice is Transfer to operator.
Depending on which alternate action was checked on the worksheet,
enter the applicable choice in this field.     
Worksheet 
ChoiceEnter
Ye s
Y, and 
press 	

Vo x
V, and press 	

No
N, and press 	

Worksheet Choice Enter
Say Good-bye and Hang up...

EliteMail VMS/EliteMail Limited Issue 1
Job Specifications Manual3 - 25

Announce: 
Set if the system should send a public notice when it transfers a call
to the fax machine, and if it asks the person sending a manual fax to
record a message describing the fax and who it is for. Depending on
the choice circle on the worksheet, enter one of  the following:     

Startup: 
To use the Public Fax Box, you must add the CNG startup parameter
to this field on Line 58 of Application Screen Page 6. This...

3 - 26Fill in the Screens Issue 1 EliteMail VMS/EliteMail Limited
SECTION 10  
P
ROGRAM 
W
ORKSHEET 9:  
S
UBSCRIBER LISTUse to add new subscribers to the system on the Personal Directory
Screen.  Refer to Figure 3-12 Personal Directory Screen (Subscriber).
Figure 3-12    Personal Directory Screen (Subscriber)
Before you add subscribers, set up the default settings for each subscriber
on Application Screen Page 5. Any subscribers you add to the system are
set up with the default features automatically;...

EliteMail VMS/EliteMail Limited Issue 1
Job Specifications Manual3 - 27

Add subscribers by range:
1. Press  . to Add. 
2. Press & & to select Range, and press 	
.
Enter Range of Extension # IDs
Start:             Stop:
3. Enter the starting number of the range, and press . 
4. Enter the ending number of the range, and press  	
.
If desired, enter any numbers or letters as a prefix to the Extension #
IDs you are adding.  
Constant prefix:
5. Press.  
6. Enter any numbers or...

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11. To continue adding the remaining Extension # IDs in the range,
press ). 
12. To stop the process altogether, press /. Repeat these steps to
add different ranges of Extension # IDs without conflicting IDs.
13. When the system finishes adding the range of Extension # IDs,
look through the Personal Directory to find the pages the
system added. Each new subscriber has a spelled name with
the Extension # ID in curly brackets { }.  For...

EliteMail VMS/EliteMail Limited Issue 1
Job Specifications Manual3 - 29
7. Continue adding the rest of the subscribers on your list by
repeating steps 3~6 for each one.  
8. Press%# to return to the Personal Directory Page.
For a subscriber that should not be listed in the automatic
directory, add D to that subscriber Access field.  Remember
that subscribers can also change their automatic directory
listing anytime from any touchtone telephone.
Record Names
For sites that are not using the subscriber...

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7. After you finish recording names, press  again to disconnect
locally.  

Don’t forget to disconnect. A port is tied up until the local connection is
disconnected.
For details on making recordings, refer to the EliteMail VMS/
EliteMail Limited Technician Guide
.
SECTION 11  
P
ROGRAM 
W
ORKSHEET 10:  
G
UESTSUse the information to add guests on the Personal Directory Screen.
Refer to Figure 3-14 Personal Directory Screen (Guest)....